College Council
MINUTES OF FRIDAY, May 18th, 2007
Dr. Carlson called the meeting to order at 2:04 p.m.
ONE MINUTE REPORTS
The College Safety & Security Committee held their last meeting May 15th. Because attendance
has been low, the meetings will now be held quarterly. Future training will include crisis event
training, and establishing thresholds on decision-making. The committee will use the template for
the base guidelines from the emergency action plans currently in workspaces and classrooms.
The Budget Committee has reviewed those budgets from staff that made presentations. Last
week the committee prioritized the augmentation requests, and is now in the process of providing
feedback to units that have requested it.
This semester, IPBC asked groups to give plans for meeting Chabot’s priority objectives. As a
result, they are currently working with groups to see what action has happened this year and see
what is important. The next IPBC meeting will be held Wednesday, May 23rd. IPBC will
periodically meet during the summer where they will report on unit plans and establish a timeline
of plans.
On behalf of the Marketing Committee, Susan May reported that Open House was very
successful, and extended a “thank you for all who participated and attended”. As a result of its
great success, Open House will be held again in May 2008. Susan developed a survey that will
ask for staff feedback on this year’s event, with survey results to be shared at a later Council
meeting.
Susan also reported that the search for a Community Ed Director has started, and Gene
Groppetti is the administrator overseeing the hiring process. Susan and Dale Wagoner are
working on a grand opening for the pool, and ideas are now in the discussion phase. The
proposed opening is June 18th, although there will be water in the pool on Friday, May 25th.
The Technology Committee recently held its last meeting, but they reached only one of three
objectives this year. Mark Schaefer reported that the committee has not yet selected a chair for
next year.
The Curriculum Committee held its last meeting on Tuesday, May 15th. They will resume their
committee on August 27th with their first training session. Nolly Ruiz will be returning as the Chair.
Classified Senate held its elections, but because of a mix-up in printing and distribution of ballots,
they have recalled their election. They hope to have their results within a few weeks. Classified
Senate is planning Classified Appreciation Week during the week of May 28th, with events
planned on Tuesday, Wednesday, and Thursday that week.
The Distance Ed Committee held their last meeting May 15th, and they are trying to wrap-up
details on approvals for next Fall but most are in good shape. They are planning for Fall
Semester 2007, and a copy of their plans will be in campus mailboxes soon. Every single
member of the Distance Education Committee is up for next year. As of May 22nd, Jan Novak
announced that she will return as the Chair of Distance Ed.
Melinda Matsuda reported that
Services Center building has included
it has been a good process. The two
whole college, and one room can fit
area for tables and chairs, and the
college events there. The goal is to
for use in Fall Semester 2009.
planning for the Community Student
working closely with the architects and
community meeting rooms are for the
300 people. There will also be a storage
college will be able to host several
have the building complete and open
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, May 18th, 2007
Dr. Ron Taylor is working with CEMC on studying and comparing our current schedule to Fall
Semester 2003 when Chabot had maximum activity and enrollment. We are expecting an FTE
allocation reduction of about 25 next year.
Chad Mark Glen announced that the new Academic Senate President will be Diane Zuliani. For
the incoming president, Chad created a list of duties and responsibilities, and included the
timeline for getting new governance members for the following school year. After his current
presidency ends, Chad will be the accreditation team co-chair with Gene Groppetti. The
Accreditation Team will also consist of Melinda Matsuda, liaison officer, and a consultant, Dr.
Allan Kurki.
THREE MINUTE REPORTS
Budget Report: Farhad Javaheripour reported that the District has been involved with audit
reports. The last time the District updated the salary schedule was in January, which is affecting
our close-out. We will soon know where we are budget-wise. In regard to salaries, the 4,0005,000 lines were overspent by 13% by the institution (supplies and external services accounts).
Dr. Carlson reported that Chabot is closing in on getting rid of FTEF and we will budget dollars for
adjunct faculty, then will be required to maintain a budget dollar-wise. Farhad asked
administrators to advise him when departments are in critical need of supplies so he can help in
advance. In regard to contracts, contractual agreements, or services received, Farhad will be
doing a study on these areas and plans to report his findings at a later College Council meeting.
Student Learning Outcomes: Dr. Carolyn Arnold reported that the Student Learning Outcomes
and Assessment Committee (SLOAC) has been meeting weekly to plan, and consists of an
enthusiastic group that includes Dr. Ron Taylor and eight to ten faculty. Their goal is to continue
meeting weekly through the end of June. They are actively engaged in the process. Their charge
is to train faculty on Student Learning Outcomes on the morning of Convocation, which will
include a lively discussion that will be interesting and informative. SLOAC is a subcommittee of
Academic Senate and charged to start the process while making it an easy and fun process. We
are just starting with faculty because our charge was from Academic Senate, and we are starting
with the course level, although this is a campus-wide venture.
Governance: Dr. Carlson asked for committees to send him information about their committee
formation and identify their chair for next year. The Staff Development, Curriculum, and Distance
Education Committee have selected chairs for next year. Dr. Carlson’s goal has always been,
and still remains, to form the following year’s committees and select chairs by April each year so
current and incoming committees can meet simultaneously in May. This will help with continuity
when the new school year begins, and if committees need to meet during the Summer,
committee make-up is already in place. This also helps to avoid doing the committee make-up
and chair selection in August. Those committees who have not yet selected new chairs have
been asked to do so then forward this information to Karen Silva as soon as possible. Dr. Carlson
referred to a recent memo sent campus wide about meeting dates and seeking new members
and chairs for 2007-2008. His goal is to finalize committee make-up by early June.
The Building 100 User Group met today and wrapped up 80% of their business. In two lengthy
meetings they arrived at a design they all agreed on. While it was thought that this process would
take longer, they have been successful in wrapping up the process. Building 100 is trying to get
supplemental funding and have
pushed it up by 1-1/2 years so it can be
included on a state bond, the reason
the group is under pressure to have this
done immediately. Paperwork will be
submitted to the state, and if it is
blessed, it will go on the state bond.
We will be looking at $3 or $4 million
from the state to help. Dr. Marcia
Corcoran was commended for her
leadership
in
facilitating
this
committee, and for carrying-out the
process in a timely manner.
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, May 18th, 2007
Dr. Carlson discussed a document he distributed about a California Court ruling that a college
reorganization is the right of administration (Community College Week, April 9th, 2007 issue, page
three). The article featured Diablo Valley College which went from division deans to area
managers. The article stated, “The Diablo Valley College faculty senate’s objections to an
academic reorganization fell short when the California Court of Appeal rejected its argument that
such a change needed its approval.” The case found that the process doesn’t require
consultation. The court ruled that the college’s interpretation of regulations was accurate and
reasonable.
Dr. Carlson remarked about the fantastic successes of Open House, and was pleased with the
turn-out of community members attending. He commended Katherine Tollefsen and her
committee on putting together a great event, and appreciated Katherine’s leadership and
diligence.
Convocation Plans: Rachel LePell reported that plans are underway for Convocation 2007.
However, she was unhappy to hear that committee member, Katherine Tollefsen, might be
moved to the District. The Committee has enjoyed Katherine’s work and performance on the
committee, which has been an asset to the College.
Staff Development is coordinating Convocation. The District has planned the morning portion of
Convocation, and the afternoon session will be when Chabot meets independently in the
Performing Arts Center. Dr. Carlson will address the college with his annual report, followed by a
variety of topics discussed by an array of staff. The afternoon session will also include a
discussion on exploring retention and strategies. We are looking at the current functionality,
wherever you are on campus, and on the issue of retaining students.
Break-out sessions on Distance Education will begin at 3:30 p.m., and there will be a sabbatical
leave committee workshop. A crisis management session will be scheduled around issues of
mental health, crisis in the classroom, security issues, and the population we are dealing with in
our respective areas. There are three break-out sessions Wednesday afternoon. Thursday
morning will include a discussion on Student Learning Outcomes (SLO) training for faculty.
Classified Senate can either participate or do other things. The annual President’s Employee
Recognition lunch will be held Thursday in the Student Center. Then after lunch, we are going to
spend the 1 to 3:30 p.m. session on organizing accreditation which Chad Mark Glen and Gene
Groppetti who will help facilitate and plan. We need to begin work that very day on accreditation.
Friday morning will include division time, and maybe a day with a possible roll-over from the SLO
workshop and more work getting done in areas and disciplines. Committee chair meetings will be
held sometime Wednesday afternoon.
Staff Development will focus on three themes: retention, SLOs, and accreditation, which are
Chabot’s priorities and work plans for next year. We are weaving these three things into
Convocation week. Staff Development will be meeting weekly in June and occasionally in July to
complete the Convocation week planning process which we hope will be engaging.
Dr. Carlson shared that he has been receiving position requests for classified staff positions. He
stated, “When money is tight, it is difficult to assess if this position is really needed. I’m not
anxious to turn it into the same faculty prioritization process. Let’s look at prioritizing classified
staff positions. For new positions, it must be included in the unit plan, than it must go on the table
for prioritization and discussion. For
existing positions going vacant, I will
treat it like the faculty promotion.
There are no guarantees and it will be
looked at against the top priorities on
the list and compared to that, then
prioritized. I need to know what the
vacancies are. Please outline them. We
have cut twenty positions in this
organization within the past three or
four years. Please look at the
institution and give a hard core rational
defense in any position you put
forward. You will have one week to put
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, May 18th, 2007
forward a position for the prioritization process. Anything after that will go through the process. If
money becomes available, I need to know where to spend it concerning classified staff. I would
like to have this along with a good rationale for the position(s) within one week, than have this
discussion item ready for distribution and further discussion at the Administrative Staff meeting on
June 1st. Next week, we will go over the District’s Strategic Plan, than I’d like your comments on
it. I have to discuss it at the District this Monday morning. We will work on professional specialist
staff later this summer. The current reorganization chart is still in play, and is about 99.99%
accurate. More information will be forthcoming in late June.”
Vocational Educational Priorities: Dr. Carolyn Arnold led a 60-minute discussion and exercise
on vocational educational priorities. The purpose of the exercise was to begin a conversation
about what our vocational educational priorities are. We need to have a level of awareness of
what our vocational programs are, and we need to know what programs need to be emphasized
for vocational areas as a college. The goals of the exercise were to identify the occupations that
are targeted by our occupational programs, and whether they are high-growth and/or high-wage
occupations, and recommend which occupational programs should be emphasized.
Other Business: None.
Other Business: Next meeting, 2 p.m., Friday, June 1st, Board Room. (Please forward agenda items by 9
a.m., Thursday, May 31st.)
Adjournment: The meeting was adjourned at 3:40 p.m.
kls
5/23/07
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545