College Council
MINUTES OF FRIDAY, May 2nd, 2008
The meeting was called to order at 2:05 p.m. by President Barbarena.
1) Review Function/Composition of College Council (Board Policy #2015): The
current composition of Board Policy #2015 was reviewed. President Barberena
felt we need to follow what it is in the current Board Policy (which trumps the
current make up that exists in the current Shared Governance Process policy).
Chad Mark Glen made a motion to amend the current Chabot governance
document to reflect what is currently in the Board Policy, was seconded by Matt
Kritscher, and unanimously favored by College Council.
Advantages to having a smaller-scaled College Council includes gaining a
smaller body with fewer administrators and increased efficiency. However,
Council might lose the ability to see where threads overlap and conceptual ways
that drive strategic planning. Gene Groppetti recommended that Council might be
configured to conform to Board Policy. The Council could ask that chairs of
shared governance committees always be present to report what is happening at
their committee meetings so communication will continue. Council currently
receives reports from shared governance committees.
Dr. Ron Taylor felt committee reports are frequent and time-consuming, but by
heightening the profile of report or submit reports once each semester might may
save time. Concerns about not being heard as a member was raised. Since there
has been a continual sharing of information, one concern is Council is getting
away from being the decision-making body it was charged with. A question
raised was where might the sharing happen should we return solely to a
decision-making body. One member felt that if he was not to remain a member,
he would have no interest in continuing to attend Council.
Chad Mark Glen provided discussion points to consider when discussing the
current configuration of College Council. There is a purpose for why we request
that there be a change in Board Policy from membership to core representatives
so it is reflective of our policy on campus. College Council utilizes consensus
rather than voting. If you are present at Council, you are participating in the
process and involved. If you have nothing to report, then a report is not given.
Every committee should have something to report once every semester. To help
time management at meetings, submitting a brief report to the chair of College
Council is fine as well as a verbal reporting at meetings. Reading these reports
prior to Council and a brief review at the meeting would be part of the shared
governance process. The current charge discusses college-wide input, making
recommendations, and exchanging information. This is the main policy body, and
we do both. We exchange information and set policy based upon information. It
was felt that Council does
not
initiate
as
many
recommendations as it
receives reports.
A question was asked if
certain college employees should
remain on Council because
most agenda items discussed do
not fall within the purview
of some areas like Children’s
Center,
Foundation,
Bookstore, Community Ed, and
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College Council
MINUTES OF FRIDAY, May 2nd, 2008
Marketing. Judy Young provided a history of how College Council was originated
in 1995 by President Cardoza who needed a venue to discuss prioritizing hiring
for classified staff that facilitated into the formation of College Council (known
then as President’s Council). Rather than taking it on solely, Council was formed
and structured. The evolution of Council was through a recommendation to the
Council and then the policy making was determined at his Presidential-level
Council.
Having a meeting in a room is a more effective means of communication than
using Email as a form of communication. It was proposed that starting the new
Council with this membership which is smaller and more efficient with leaning
toward policy making then see what happens. MacGreagor Wright questioned
the shared governance policy being accepted by the Board as it trumps their own
Board Policy. President Barberena stated it is difficult to establish and make
policy with a large body like the current Council. People should come to a smaller
group who have a definite department of knowledge of college policy like a
smaller-scaled council. A comment was made that there has not been any
decision making occurring within Council in some time.
It was recommended that Council have a few committees with featured two or
three presentations at each Council meeting. Creating another venue like town
hall meetings during college hour or similar type forums where council meetings
could be held to have the reporting meetings and the continuance of
communication. Having a Presidents’ Forums is something we could try, Melinda
recommended.
Chad Mark Glen made a motion to “Approve College Council to reflect the board
policy, which could be put on our website and revised within the shared
governance document.” After a brief discussion, Chad withdrew his motion. A
motion was made to accept the Board policy as the way we operate and then
look at revising the current governance document to reflect it. We would set up a
schedule to have committees report at least one report a semester. Gene
Groppetti second this motion. All were in favor, and there were no oppositions
nor abstentions. This motion was moved and seconded at 2:52 p.m., and will
become effective in August 2008.
Regarding the draft tracking Form, Chad asked if we could add a distribution list
to the draft form. The purpose of the form is to have the document go back to the
various committees so they get input then return the form to College Council to
review the input from the committees (will help track the issue through the
process). A discussion of empowerment and making decisions occurred and
how the tracking form would be utilized was made. A lengthy discussion ensued
on this draft tracking form.
We could use this as an intermittent
process and if it works, we
could utilize it regularly later, Dr.
Barberena recommended.
The model would include: issues
would
originate
in
committees and things that involve
a college policy would need
to be brought to College Council,
thus using this tracking
form. If something impacts groups
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College Council
MINUTES OF FRIDAY, May 2nd, 2008
and needs to have discussion at a college level and discussed at College
Council, we would use this tracking form. This form is used when it involves
College Council decision-making and for agenda items that are brought to
College Council. This was passed with consensus.
ONE MINUTE REPORTS
Cristina Ruggiero said that the IPBC meeting included a number of reports along
with a discussion on priority objectives to follow up on the year-end reports and
to establish objectives for next year. They came up with a weighted set of
priorities to establish objectives (accreditation came in first). Accreditation and
division summaries were discussed. The next meeting is where we will establish
the priority objectives on May 28th.
Staff Development will hold its final meeting this Thursday. There is no more
money to allocate for conferences.
Classified Senate is holding elections and accepting nominations currently. The
election process will take place next and within two weeks we will have this
completed. We are electing six outgoing senators.
Technology Committee is working on planning for next year, and Mark Schaeffer
will be chairing the committee next year.
Sally Jahnke distributed CEMC’s enrollment report. There has not been much
change in two weeks. We are currently at 4478 FTES from the past five weeks,
and at 9776 FTES to date for 2007-2008.
Chad Mark Glen reported that Academic Senate is looking for a one year
replacement. The election process is occurring. The Senate will be having their
recognition ceremony in the Board Room just before the retirement ceremony in
the lobby. In regard to Accreditation, the first rough draft of the standard
committees are now due and we are currently collecting them from the standard
committees.
OTHER BUSINESS
There were no items for discussion.
MEETING ADJOURNMENT
President
Barberena
adjourned Council at 3:30 p.m.
kls; 5/2/08 3
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