College Council
Friday, May 8th, 2009
Draft Minutes
ORDER OF BUSINESS
The meeting was called to order at 2:15 p.m. by President Barberena.
MINUTES
A motion to approve the minutes from the April 3rd meeting was made by Jim Matthews
and seconded by Chad Mark Glen.
AGENDA ITEMS
1)
Monitoring Cameras By Hayward Police Department (Sergeant Ruben Pola)
Sergeant Ruben Pola consulted with all constituencies and got approval on a
recommendation to have the Hayward Police Department monitor cameras at the time of
a natural disaster or major emergency. Sergeant Pola checked with the Hayward Police
Department on how cameras would be monitored and found that a police dispatcher
would be turning on and controlling cameras in regard to coordinating an emergency
response on campus. The City’s and District’s IT Departments have found that a
partnership can be formed and the City would provide training and equipment. Chabot
could stay tuned to the City’s emergency system and we would have real time during an
emergency. This would be configured in 2009 with equipment mounted to the antenna
on top of the PAC. The City and District IT are discussing how to configure the
technology. Constituencies are supportive of this mission so it is a go. There will be a
highway hub on top of the radio station’s antenna located on top of the Performing Arts
Center. ASCC is in the process of approving a resolution supporting it, and will officially
approve it at their next meeting.
2) Modification to Chabot’s Smoking Policy (Sergeant Ruben Pola)
A recent Smoking resolution was made that would move smoking areas on campus to
campus parking lots, which mirrors what was done at Las Positas College. The Health
and Safety Committee has proposed this new smoking resolution, and first approached
ASCC with the idea. ASCC passed a resolution to stop smoking on campus, and faculty
took up the issue and approved a resolution. Classified Senate passed a resolution to
move smoking to the parking lots. The Classified Senate presented their resolution to
the Council. Students and faculty have documentation that they promote the proposed
smoking policy. The City’s new no smoking in public areas ordinance does not affect
Chabot’s property. Ming Ho
reported that Faculty Senate agreed
with the policy about moving
smoking only to the parking lots, but
went a step further with a
recommendation to change the
Board policy to not have any
smoking on campus, including the
parking lots. Sergeant Pola
indicated it is best to change the
smoking policy in stages.
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College Council
Friday, May 8th, 2009
Signs will be constructed and placed around campus, and a communiqué will be sent to
staff and students about restricted smoking areas changing effective this Fall. The
Health and Safety Committee will have an anti-smoking agenda and campaign, and will
take responsibility with communicating this to the college community along with posting
signage. They will work with Doug Horner on placing signage on campus for
enforcement this Fall. By the first day of school, Chabot will have done its due diligence
to prepare for the newly-revised smoking policy of limiting smoking to parking lots. For
students wanting to quit smoking, the Health Center will facilitate a program to learn how
to stop smoking. Ahmad Asir felt there should be consequences and terms that help to
enforce the new policy. Signage and flyers could include a list of conditions on smoking
limitations and the consequences when violating the policy.
In response to Chad Mark Glen’s concern about telling people they can smoke in the
parking lot but with no designated specific parking spaces and marketing of those areas,
Chabot might be put in a liable situation and may be sued. If you make a specific
location and we designate it, then we own that piece of property. Chad wants to have a
smoke-free campus and stated, “Wouldn’t we send a healthier message if we say we are
a smoke-free campus?”
The Council will support the resolution that has been passed through the Senates that
the parking lots are the only smoking areas. The Health and Safety committee will
design procedures for how this resolution is processed, including creating signage and
marketing. There will be a violation if caught smoking in a non-designated area.
Gene Groppetti felt because new students will start this Fall, they need time to adapt to
the new policy so allowing a month’s grace period at the start of Fall Semester will be
helpful. Catherine Powell recommended that if there are parts on the college website
where students navigate to first, we should put signage on that particular area. Placing
signage on page one of the website might be bold and alarming. Our customers need to
have the new policy placed in a very simple, easy-to-understand language and possibly
in a second language. Ming Ho asked the Council if they might consider supporting an
absolute smoking ban entirely on campus, which Faculty Senate has recommended
doing. It would be a recommendation to a change in the Board Policy.
Chad Mark Glen commended Sergeant Pola on doing a great job of shepherding this
policy through. Chad liked Gene’s idea of phasing it in. Placing the policy on the
College’s website is a good idea. Chad encouraged the Health and Safety Committee to
talk with Susan May on wording the policy on the website, how it might look, and how
the signage could be.
3) Accreditation Self-Study Report (Chad Mark Glen and Jim Matthews)
A motion was made and seconded to approve the Accreditation Self-Study Report. The
final copy of the report will be
posted on the website by Tuesday,
May 12th, and the final report will
be delivered to the District Office on
be presented to the Board of
Tuesday, May 12th. The report will
Trustees on Tuesday, May 19th.
Our achievements over the last six
months include:
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College Council
Friday, May 8th, 2009
▪ Putting the Technology Committee as part of the planning process as it did not exist
before.
▪ Becoming an institution that documents what we are doing is important – there is
evidence we have a culture of evidence.
▪ Started a process that we are coming with program review and Student Learning
Outcomes, and can see progress.
▪ Doing a Facilities Master Plan.
▪ Human Resources has done a lot of different things within the last six months; i.e.,
faculty hiring process.
Chad Mark Glen stated, “I appreciate every one’s work on the Accreditation Self-Study
Report.”
4) County-Issued Parking Fines (Sergeant Ruben Pola)
This is an information only item. The State law recently passed SB 1525. The State
takes monies from our fine money account and that account is debted by State and
county property taxes. Chabot only gets a percentage of that account. The State recently
passed a law that there needs to be more new court houses and criminal justice type
programs built and they will now take $4.50 more from each citation as a parking fines
money account now which is similar to the Measure B process. The direct result would
be a $65,000 to $70,000 loss in our account as a result of the new law that was passed.
All community colleges across the state have increased their fines as a result of this new
law. One thing Vice Chancellor Lorenzo Legaspi has looked at is increasing fines by $5
each. The DMV can only take full dollar increments so we move to $5 each. Right now,
Vice Chancellor Legaspi has basically advised that they will now take $5 each from
parking fines and they will put on the Board Agenda to increase the parking fines by $5
each to account for the new law, rather than lose $65,000 to $70,000. Both campuses
would increase the fines as a District-wide policy. This will be permanent with fine
increases, if passed by the Board. There is no sunset on the new law.
Constituencies should share this information with their groups as information only. There
is a law that has been passed so we want to disseminate this information to the campus.
This was brought to College Council as an information item. If constituencies disagree
with the proposed increased fines, they should attend the Board meeting and verbalize
their objections. The bread and butter of the parking fines are the $30 fines, and not the
higher fines. This is a point of information, and we have suggestions on how the fine
could be calculated. President Barberena recommended that the fines could be
determined based on the type of infraction. Sergeant Pola will report to Vice Chancellor
Legaspi that he did provide the
information to the College Council.
President Barberena felt we could
provide a memo to Vice Chancellor
Legaspi that these are our
suggestions for increasing some
fines over other fines. Can the
higher fines be recalculated to carry
most of the load or the higher end
of the fees? Constituencies will
share this information with their
respected groups for discussion and
sharing.
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Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
Friday, May 8th, 2009
5) Library Policy and DVD Materials (Debbie Soares)
The Library presented to Faculty Senate the issue of a closed-captioning policy that was
implemented in 2002 by the State Chancellor’s Office that recommends (according to
the Disability Act) that we should no longer purchase and provide close-captioning to
students. This is an old regulation that was implemented in 2002. Chabot tried to make it
work and tried to purchase closed-caption copies by request from faculty. The
unfortunate part is that the most valuable information that is created by these filmmakers
who do not have money to film it captioned. Essentially students are harmed by it. We
are proposing that in good faith to allow these purchases to be made with the
understanding that if it is not closed-captioned, we will send it to the DSPS for it to
become closed-captioned. We need to have this from the instructors one semester
ahead in a time frame that is allowable to make it become closed-captioned. Some of
these documentaries are valuable information that instructors want to provide their
students but the bias is against the majority of our students. The Library worked with
Kathleen Allen in DSPS and she is in agreement with it. Then we took it to Faculty
Senate in Fall 2008, and hoping the Council will approve it in order for Ming Ho to take it
to the Chancellor’s Council so it can become a District policy. This only affects
community colleges in California, and is not with other colleges nationally nor with
CSU/UC systems. Chad Mark Glen stated, “If it doesn’t have CC on the literature, we
should not buy it.” Debbie stated, “We can now order it with this new policy in the
intention to get approval from the producer to make it closed-captioned.”
Faculty would be allowed to purchase videos that are not closed-captioned and able to
share that with students in the event there is a hearing-impaired student in class (then
they can get it closed-captioned or not show it). It cannot be showed if it is not closedcaptioned. If a video is shown in class that is not closed-captioned but there is a deaf
student, the College is risking a lawsuit.
College funds are used to purchase a DVD that is not closed-captioned, and the
instructor intends to use this, but when there is a deaf student in class, will this student
be at a disadvantage if the video is shown? The idea of the law is to protect the minority
and not to favor the majority, President Barberena stated. We would close-caption every
DVD we purchase. We want to protect ourselves as we cannot look at DVDs that are not
closed-captioned. President Barberena confirmed with Debbie that she want College
Council to give her authority to purchase DVDs with the intent that DVDs become
closed-captioned. The DSPS has funds available to close-caption, and Kathleen Allen
will have the funding to do the close captioning. President Barberena said it costs $500
an hour to close-caption DVDs. Catherine Powell said that one concern is if a new
instructor is hired, would that instructor be penalized because they will not have the
semester before to get a DVD closed captioned. Catherine stated, “As long as the
machine cannot run for too long, could we get personnel hired to do the closedcaptioning?” Ahmad Asir said it would be wise to pass it now as it protects the instructor
legally and protects student’s
interests. Because it takes so long
to get DVDs closed-captioned, that
is a critical problem. Debbie stated,
“We could provide an inter-library
loan of a closed-captioned DVD, but
someone could not copy it,”
Debbie stated. Consensus was
passed by the Council, and Ming
Ho can take this to Chancellor’s
Council.
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College Council
Friday, May 8th, 2009
6) Budget Committee Changes of the Charge (Ming Ho)
The Budget Committee oversees the development of the annual college budget in
relation to planning priorities established by IPBC. The only thing the Committee wants
to add is: “establish by the IPBC through unit plans”, which will demonstrate that they are
becoming integrative. This statement was approved by College Council.
OTHER BUSINESS
7) None.
CLOSE OF MEETING
ADJOURNMENT
College Council was convened at 4:08 p.m.
kls
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