COLLEGE COUNCIL
FRIDAY, DECEMBER 11TH, 2009 – 9 A.M., ROOM 302
Minutes
ORDER OF BUSINESS
The meeting was called to order by President Barberena at 9:01 a.m.
MEETING ATTENDANCE
Michael Absher, Gordon Watt, Cheryl Sannebeck, Marcia Corcoran, Matthew Kritscher,
Yulian Ligioso, Judy Young, Wayne Pitcher, Jason Ames, Yvonne Wu Craig, Steve
Stevenson, Debbie Kuita, Roger Noyes, Catherine Powell, Gary Carter, Tram VoKumamoto, Melinda Matsuda, Ricky Gallardo
REVIEW OF MEETING MINUTES
The minutes for the November 6th, 2009 Council meeting were reviewed and approved
with minor changes.
COMMITTEE REPORTS

Curriculum Committee
Wayne Pitcher, Chemistry instructor and chair of the Curriculum Committee, spoke about
the committee’s accomplishments this past semester.
a) Courses/Programs
The Committee reviewed approximately 400 courses and programs, twice the normal
amount, with an all out “effort to bring all course outlines up-to-date”, and ensure Title
5 compliance. If a course outline has not been reviewed in six years, it is considered
out-of-date from an auditing accreditation standpoint. Faculty will have another
chance in the Spring to submit revised course outlines.
Not all courses have been reviewed. To determine which courses are still outdated,
Kaaren Krueg, Executive Assistant to the V.P. of Academic Services, will compare
the courses that have been reviewed and approved by the Curriculum Committee
against her spreadsheet of all courses. Faculty will be informed at the beginning of
the Spring semester with instructions to revise their courses or request that they be
deleted.
A discussion ensued regarding SLOs, as to whether they are attached to Chabot’s
course outlines. According to Wayne, this topic has been the subject of debate and
that there is a 50-50 split among community colleges statewide. He said the general
sentiment among Chabot
Faculty is not to have SLOs as part
of course outlines. One reason
for faculty resistance is that SLOs
are an iterative process.
Faculty would like to revise SLOs
without having to revise course
outlines and subject them again
through the approval process.
So currently SLOs are included, but
not as a formal part of the
course outline.
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COLLEGE COUNCIL
FRIDAY, DECEMBER 11TH, 2009 – 9 A.M., ROOM 302
The Curriculum Committee’s decided that their role is to ensure that SLOs are on file,
so faculty who have not submitted SLOs were asked to do so. Completed SLOs
were then forwarded to Rebecca Otto and Carole Splendore of the Student Learning
Outcome and Assessment Committee (SLOAC).
b) Electronic Curriculum Presentation/Distribution System
With more than 400 courses/programs to review, the Committee adopted an interim
Electronic Curriculum Presentation/Distribution System. Outlines, forms and other
documents were transferred and distributed among the Curriculum Committee
members via Blackboard as electronic files. This resulted in a less wasteful and
cumbersome review/approval process. Chabot is 2 years away from having an online curricular system.
c) CurricUNET
Overseen by the CurricUNET Steering Committee Chabot has began the planning
and implementation of a web-based curriculum development and approval system.
Data and requirements are being collected to give to the vendor so they can
assemble the college’s curriculum site. Beta testing will begin Fall 2010 with full
implementation in Fall 2011.
Once CurricUNET is fully implemented it will have SLO functionality. Currently there
is only an SLO hyperlink, but it is not able to store actual data.
With the college moving towards electronic record-keeping, a concern was raised as
to whether the Curriculum Committee has an IT representative who has the understanding and expertise to see how these changes will affect banner and ultimately
impact students.
Wayne explained that CurricUNET is all web-based and off-campus, so there is no
upkeep on Chabot’s end. Currently there is no IT representation on the committee,
but District IT has been working with the vendor to minimize impacts. He asked the
council for recommendations for IT representation.
The Council commended and thanked the Curriculum Committee for its responsiveness
and hard work on reviewing course outlines, in particular, Jane Church, who has devoted
countless hours, reviewing them to ensure transfer requirements were up-to-date.
AGENDA ITEMS
Classified Prioritization Process
Yvonne Wu Craig, distributed hand-outs entitled “Chabot College’s Hiring Priority List”
along with the Business Services list entitled “Cost Analysis, Including Estimated Savings
and New Positions”. She
of SERP vs Costs of Increases
summarized how IPBC managed
the Classified Prioritization Process
by first merging the positions from
the unit plans and the SERP
positions, and then categorizing
them into academic, student and
administrative service areas. The
list was distributed to VPs, deans
and managers who were then
asked to prioritize the positions in
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COLLEGE COUNCIL
FRIDAY, DECEMBER 11TH, 2009 – 9 A.M., ROOM 302
their respective areas in consultation with their faculty and staff. Prioritization criteria
included: safety, mandates and impact on workload and student learning and service
area outcomes.
From there, a final prioritized list of all classified positions from all areas in the college
was created and presented to IPBC where funding for SERP replacements, reorganizations, new positions and increases in existing positions were discussed. The
cost savings of SERP replacements allowed for consideration of replacing some
positions and creating new ones.
In addition, IPBC worked closely with Classified Senate during the entire process and
used this opportunity to connect these positions and the allocated resources to the
college strategic plan. Position titles were taken from the Classified Bargaining Unit.
In reviewing the IPBC chart, it was noted that SERP positions, Security Officer and Fiscal
and Administrative Services Technician were not marked with an “x”. A discussion
ensued about position categories that have more “x’s” does not necessarily mean they’re
more important. It was concluded that the purpose of the IPBC chart is to provide
analysis and a campus-wide overview that will help administrators make or project long
range staffing goals in accordance to the college’s institutional goals and overall strategic
plan.
Yulian Ligioso, V.P. of Administrative Services, spoke about the financial aspect of the
process. He explained that positions ranked Priority 2 & 3, “Like to Have or Future
Need”, were positions that were deemed not to be filled at this time.
With respect to the re-organization of the Business Office and Performing Arts Center,
Yulian and George Railey, V.P. of Academic Services, spoke about them respectively.

Business Office
Yulian explained that he is eliminating the College Business Office Supervisor
(SERP) position and replacing it with a Full-Time Fiscal & Administrative
Services Technician, a bargaining unit position. He also proposed that the 50%
Hourly On-Call position be converted to a 50% Fiscal & Administrative Services
Technician. This re-organization will result in approximately $36,800 in savings.

Performing Arts Center
George Railey explained that Kari McAllister, currently the PAC Operations
Coordinator, has been proposed to takeover Roger Noyes position as Theater
Manager. Kari’s position will be replaced, but with @ 50% position.
Current half-time Stage Technician, Sean McGuire, will be
converted to full-time.
The PAC will now have two full-time
Stage Technicians which will help with
backstage production and
operation of the theater. The
additional 50% shift in this area
will help position the PAC to
generate more funding as new
contracts arise. The total
number of PAC positions will
drop from 4 to 3.5 FTE with a
projected total savings over
$42,600.
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COLLEGE COUNCIL
FRIDAY, DECEMBER 11TH, 2009 – 9 A.M., ROOM 302
Regarding the proposed 5 new positions, Yulian said 4 positions were ranked with Staff
Assistant/Student Life ranked as number 1. However, it was clarified during the meeting
that both Staff Assistant/Student Life and Counselor Assistant I/Puente positions should
be ranked number 1. Television Technician was not ranked because this position is
contingent upon the public access channel funding which is categorical and not from
general funding.
Since no budget for new positions was in place, hiring additional personnel will cost the
college. However, comparison and cost saving analysis of Priority 1 positions (i.e.,
replacement of SERP positions, re-organizations, existing position increases and new
positions) show a projected total net savings to the college of $52,376.
A question was raised as to whether the filling of these new positions is prudent. It was
proposed that because of limited funding, the goal will be to fill SERP positions up
through existing position increases, and only take up new positions if the funds are
available.
With the decision not to fill SERP positions under Priority 2 & 3, Yulian stated that the
overall estimated savings for the college is approximately $200,000. It was pointed out
that if existing staff fill these positions, then the internal cost savings will be less due to
their higher salaries. Should this occur, Dr. Barberena said the recommended new
positions will need to be re-evaluated.
Yvonne thanked the classified senators for their collaborative effort with IPBC. Yvonne
also thanked Yulian for putting together the budget numbers which made the allocation
of resources transparent.
Faculty Prioritization Process
George Railey reported on the discussion and recommendations from IPBC regarding
the Faculty Prioritization Process. He explained that the Faculty Prioritization Committee
submitted a prioritized list of faculty positions to IPBC. This list contained 21 positions
representing nursing, dental hygiene, administration of justice, ESL, mass
communications/journalism, English, counseling, P.E., humanities, business,
anthropology, history, sociology, sign language and automotive.
George further explained that a number of factors were considered for prioritizing the
positions:
 Unit plan data (i.e., FTES, fill rate)
 SERP replacements
 Accreditation and program needs
 Ratio of full-time faculty to part-time faculty
For the purpose of ranking positions, the Faculty Prioritization Committee assigned a
score to each position. George
said the amount of funds that will be
available for these positions have
not yet been determined because
the District is still working on the
faculty obligation numbers.
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COLLEGE COUNCIL
FRIDAY, DECEMBER 11TH, 2009 – 9 A.M., ROOM 302
Feedback/recommendation from IPBC regarding the Faculty Prioritization Process:
 The initial gathering of input about college priorities could have been handled by
IPBC which then would have forwarded the information to the Faculty Prioritization
Committee.
 Criteria used for ranking the positions could have been more transparent.
 Creation of a matrix that would show possible linkages between each position
and strategic planning goals.
Feedback/recommendation from IPBC regarding the Faculty Prioritization List:
 IPBC agreed with the content of the priority list which mostly had
SERP replacements and only one growth position (automotive instructor).
 Consideration for more growth positions, such as the automotive instructor, in the
near future if outside funding (i.e., grants, partnerships with local businesses)
could be acquired.
 Higher ranking should be given to the three counseling positions. Due to drastic
cuts in matriculation funding, filling these positions would help more students
receive critical counseling services.
It was proposed that the Council follow the recommendations of IPBC regarding the
Classified and Faculty Prioritization processes. The Council moved to approve the list
with the IPBC recommendations. There were no abstentions.
Cell Phone Antenna
Yulian presented the Council with a new revenue generating opportunity: installation of a
cell tower antenna atop the Performing Arts Center as proposed by Clearwire, agent for
Sprint.
The consultation process with Clearwire representatives and their engineers included
members of:
- PAC staff
- Chabot ITS
- District Maintenance & Operations
- Bond/Modernization Team
Above campus/district staff personnel cleared the proposed project.
While the Budget Committee did not vote on the proposal, there were no objections to
the project, and the Budget Committee asked that this item be presented to College
Council.
Details of Clearwire proposal
1) Request placement of the following equipment:
a) 3 panel antenna, approx
42" tall x 12.7" wide x 2.8" in depth.
b) 1 equipment cabinet 54.5"
tall x 28" in height x 29" depth, sitting
on roof.
c) Space required for the
equipment is 7 foot by 7 foot.
2) Financial considerations:
a) Monthly income of $2,500;
increased annually by 2%
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
COLLEGE COUNCIL
FRIDAY, DECEMBER 11TH, 2009 – 9 A.M., ROOM 302
(unrestricted in nature).
b) 5-year agreement.
c) 6 renewal periods, up to 30-years.
d) All costs of installation and removal will be borne by Clearwire/Sprint.
Budget Committee considerations
1) Health/Safety
Clearwire contracted with a State of California approved engineering company,
TRK Engineering, to conduct an FCC Compliance Study on Radio Frequency and
Electronic Fields Exposure. Study was completed 10/23/2009 and concluded
that the proposed facility (cell antenna) complies with the general population/
uncontrolled limit. (Study is available for review in VPAS Office).
2) Regulatory Compliance
According Facilities Manager, Doug Horner, there are no City of Hayward approvals
needed for this proposal since we are not encroaching on city property. Clearwire will
contact DSA to explain the scope of the project and get clearance. Doug Horner, as
the District's/College's representative, will accompany Clearwire and support the
proposal.
3) Esthetics
A concern was expressed that the tower may affect esthetics of the PAC building
lines. However, since the equipment, as well as, the structure is under 5' tall,
minimal to no visibility issues are anticipated.
4) Revenue Tracking and Monitoring
The Budget Committee will be designated to monitor the funding stream which will be
set-up as “local restricted funds” and used for expenses such as those associated
with a retirement function.
Additional concern expressed by the Council was whether the antenna will interfere with
the college’s wireless reception. It was clarified that the cell phone antenna will be on a
different frequency band,
A point was made that the College should try to negotiate with Clearwire/Sprint, as part
of the contract, for them to install WIFI on campus to give Chabot wireless access
campus-wide.
Yulian will approach Sprint on cell phones for Emergency Preparedness, as well as,
preferable pricing on wireless access to the college.
The Council unanimously approved and recommended to proceed with the proposal.
MEETING ADJOURNMENT
The meeting was adjourned at
10:42 a.m.
bw
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545