College Council
Chabot College - Board Room
Wednesday, January 27, 2016
1:00 p.m. – 3:00 p.m.
MINUTES
Council Members Present:
Susan Sperling, President
Stacy Thompson, Vice President of Academic Services
Carla Walter, Interim Vice President of Administrative Services
Matthew Kritscher, Vice President of Student Services
Marcia Corcoran, Dean At Large
Laurie Dockter, Academic Senate President
Andrew Pierson, Faculty Association Representative
Noell Adams, Classified Senate President
Hye Yoon Shin, Student Senate President
Council Members Not Present:
Karen Metcalf, Service Employees International Union (SEIU) Representative
Vacant, Planning, Review and Budget Council (PRBC) Chair
Participants:
Carolyn Arnold, Ellen Corbett, Donna Gibson, Christine Herrera, Scott Hildreth, Deonne
Kunkel, Steve Lowery, Nate Moore, Maria Ochoa
Minute Taker:
Kirti Reddy, Executive Assistant to the Office of the President
A. Meeting Called to Order
President Sperling called the meeting to order at 1:10 p.m.
B. Approval of Minutes
Minutes from the December 3, 2015 meeting was approved with changes.
C. Discussion
1. Update on Facilities Projects and Potential Bond Measure
Professor Scott Hildreth presented a status on the facilities signage project. The process
began two years ago with the priority being on the Campus Map and Way Finding signs
[Attachment 1]. The Facilities Committee, Campus Safety, IT, and M&O were all
involved in providing feedback. The draft was shared electronically to the campus with
the focus on the campus map, legend and parking signs. Faculty assisted in providing
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Spanish translations. For practical reasons, the signs remained general regarding
classrooms displayed. President Sperling thanked Professor Hildreth for leading the
process and all of those involved in assisting.
Vice President Kritscher acknowledged the new tri-chair structure for the Facilities
Committee and that it was good to bring the perspectives together—Professor Mark
Stephens for the faculty, Officer Nate Moore for the classified professionals and VP
Kritscher for the administration. The Facilities Committee is currently working on the
signage and small projects and construction discussion in relation to the last of the $80
million of the Bond. The Veterans Resource Center has already been funded through
Bond money and a grant from the Kisco Foundaion and is no longer included in the list.
There is dialogue regarding the $4 million in small projects and last year’s budget
proposals that were presented through program reviews. VP Kritscher is working with
VP Carla Walter on reviewing these. The district will be polling the community on the
possibility of another bond project.
2. Hiring Updates
President Sperling discussed the status of full time faculty hires. At the beginning of the
semester, she had emailed the list of positions prioritized. We have never received midyear funding before. At the January Board meeting, Vice Chancellor of Business
Services, Lorenzo Legaspi presented the Governor’s tentative budget [Attachment 2].
President Sperling and Vice President Stacy Thompson met with district administrators
on the potential impact on full time hiring. The district’s concerns relate to the COLA
and being cautious about whether or not if adjustments are made if we will be able to do
all of the hiring. It was explained that the 67% violation in the Business Division comes
out of the mid-year budget, which replaces the Learning Skills instruction position. The
violation effected the prioritization process, which is troubling. At this time, the
allowance is to post positions that were vacated by retirement or resignations, but not the
Faculty Obligation Number (FON). The President is committed to move forward with
the prioritized process and confront the issue of the Learning Skills position. Learning
disabilities are diagnosis through curriculum and we don’t have a person as faculty to do
that. We are currently filling in with a counselor who is taken away from counseling and
diagnostic classes. The College determines if students are eligible for accommodation so
the diagnostic testing is important. There is hope to go forward with all of the positions
and the Deans are to work with the faculty to configure the positions for posting even if
we may not receive approval for the additional 1.5 position.
Interim Dean of Arts, Humanities and Social Sciences, Deonne Kunkel discussed the
equity needs for positions related in history for Latino/Chicano courses, sociology
positions and ethnic studies. Professor Donna Gibson mentioned the wait list for Math
65 and not being able to add sections because there aren’t any teachers. Also, the process
makes it hard for any new program in the existing program review process as well as a
field that is not represented in the faculty prioritization process. VP Carla Walter
commented on moving forward with policy and institutional behavior on how positions
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that are ranked and recruited for. This is both a policy and curriculum issue. There needs
to be an assessment in refining the process.
3. Institutional Effectiveness Partnership Initiative (IEPI) Visit
Vice President Carla Walter is leading the planning effort for institutional
effectiveness and the IEPI visit [Attachment 3]. The three focus areas for the
College are: budget and resource allocation and linkages to strategic,
technological, and educational master planning; Shared Governance process- flow and how it works; designing and implementing a continuous improvement
process that further facilitates achievement of our mission once these structures
are in place. The initiative is not about judgement but to assist the College in
developing. An invitation to participate on the ad hoc planning committee will go
out to the campus.
4. Technology on Campus
Vice President Carla Walter stated that she is working on looking at the needs of
the campus and ways to utilize technology strategically with the district since
program review doesn’t necessarily cover the campus needs.
5. Governor’s Proposed Budget
Due to time, this item was not discussed [Attachment 4]
6. College Council Membership
President Sperling received the request to add Professor Donna Gibson to the
College Council Academic Senate representatives. Overall membership is
currently being reviewed as part of the Shared Governance update [Attachment
5]. Professor Gibson will be included with the invitation to the Classified Senate
to add a member in order to address balance. The meetings remain open meetings
to everyone.
7. Planning, Review and Budget Council (PRBC) Membership
PRBC still does not have a faculty chair and communications will be sent out with
the possibility of having co-chairs—one person to look at program review and
CurricUNET (4 CAH) and second to run PRBC meeting (2 CAH). The funding is
supposed to come from the district.
8. Enrollment Management Update (Added Item)
Vice President Stacy Thompson stated that we are very close to meeting the
projections for 2015-16. The target was 4,400 and we are at 4,377. This
semester, as in the past, did not drop students for non-payment. Marking pieces
and the winter session online helped.
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D. Action Items
1. Approval of Planning, Review and Budget Council (PRBC) Budget Allocation
Statement
Former PRBC Chair Deonne Kunkel, presented the Program Review Synthesis
Statement for College Council to review and approve [Attachment 6]. Due to
timing, President Sperling requested this item be brought back to the next
meeting.
E. Reports

Student Senate – Hye Yoon Shin, President
Student Senate President presented the Spring 2016 SSCC Objectives & Plan
[Attachment 7]. There is an issue on how to make students more comfortable in
attending shared governance committees and focusing on fewer committees. The
SSCC will send a senator if students are requested. President Sperling invited
President Shin to discuss committee representation and addressing the needs for
the Senators in a meeting with her. There has been representation of students on
the professional development committee, which has been greatly valued.

Classified Senate – Noell Adams, President
President Adams presented the following report:
1. We have started our analysis and prioritization of Classified positions requested
through program review. During this phase of the process, all Classified
Professionals are asked to evaluate each position requested in their sector to
determine if they meet certain criteria. On Flex Day, we held a workshop to help
guide individuals through the process and provide technical assistance with our
electronic evaluation tool (Google Form). We will be offering this workshop
again on Friday, 1/29, from 12-1:30pm in room 196. Ultimately, we are aiming to
have a Senate-approved prioritized list ready for recommendation to the college
president by February 25th.
2. Last week, Classified Senate leaders and Chancellor Jackson met again to
continue planning the district-wide leadership development program. We drafted
our mission and vision statements and came up with a possible name for the
program, CLIP (Classified Leadership Institute for Professionals). Our goal is to
have our first cohort begin the program this summer.
3. Over the past few months, we have received many requests for Classified
representatives to serve on hiring committees. When Senate and SEIU receive
these requests, we make every effort to quickly identify members to serve on
these committees. Due to staffing limitations (i.e., Classified members having
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limited availability to serve), please understand we are not always able to
immediately fulfill these request.

Academic Senate – Laurie Dockter, President
Professor Donna Gibson announced the STEM Expo with the Hayward Promise
Neighborhood partnership occurring on April 22nd.
F. Other Business
There was no other business.
G. Meeting Adjournment
The meeting adjourned at 3:10 p.m.
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