FACILITIES COMMITTEE MINUTES
May 25, 2006
In attendance:
Mike Absher (MA), Dr. Bob Carlson (BC),Robert Curry (RC), Darrell Dolin (DD), Steve DaPrato (SD), Sally
Jahnke, Marge Maloney (MaM), Melinda Matsuda (MeM), Bruce Mayer (BM), Stephanie O'Brien (SO) of
DoveTail Inc., Don Plondke, Tim Steele (TTS), Ron Taylor (RT), Katerhine Tollifsen (KT), Rachel Ugale,
Dale Wagoner (DW), Gordon Watt, Wanda Wong, MacGreagor R. Wright (MW)
The meeting began at 12:05 pm
Documents Distributed:
• Meeting Agenda with tentative Summer ‘06 meeting Schedule (June 15, July 6, Aug 3, Aug 16
During Convocation),
• minutes from the May 11, 2006 meeting,
• an update of Craig Fernandez Bond Dollar Distribution Analysis proposal
Comments on Bond Budget Distribution:
Dr. Carlson commented on the agreed-upon spreadsheet: the current version will be presented to the Board
of Trustees. The implications of the budget will be that
• The art programs will take over Building 900;
• Anthropology & Geology will be in Building 500;
• Business will move to west side of campus;
• Building 1800 is on path to become the hard-sciences & engineering Building;
• Building 1700 will become Business class rooms;
• Building 1500 will stay as one level;
• Overall campus office space will need to be adjusted;
• Buildings 1500 & 2000 will be renovated; and
• The current mix of offices & classrooms will remain unchanged.
Comments on the Summer Schedule:
TTS emphasized that there will be a "Tidal Wave" of architectural design work done over the summer.
Meeting once per month over the summer will support this effort. RT noted that the College Wide meeting
during convocation will likely need to shift from Wednesday, Aug 16, to Thursday, August 17; MeM noted
that this shift is 99% probable. TTS will inform CF and the architects about the date-shift.
Dr. Carlson commented about May ‘07 (next year): - on verge of vacating about 6 different Buildings; - the
pool, weight-training, and several playing fields will be out of commission. We will need to have portable
buildings in place. The WRAC center will need to be ready to move in May/Jun ’07. Dr. Taylor and the
Academic Deans have started the planning process to accommodate the needs of the moves, and Building
unavailability.
Presentations of Office Standards:
Stephanie O'Brien (SO) of DoveTail on Office Standards (PowerPoint Presentation)
SO handed out copies of PPT presentation. Dovetail Inc. specializes in Furniture, Fixtures & Equipment
(FF&E) for Community Colleges. SO reviewed presentation agenda. Dovetail started work on March 31, ’06.
Its goal is to space plan, and make office recommendations for faculty, Counselors, Adjunct faculty (currently
shared at up to 5 instructors per fixed-desk), and the Division Offices.
Dovetail’s recommendations are generally to maximize floor-based Storage Units, provide adjustable height
desks, and provide user choice in certain areas. Storage for faculty offices will include 360" of binder/book
storage and 120" of filing capacity. Counselor offices will have 480" of binder/book storage and 240" filing
capacity.
SO broadly discussed the definition of choice. The current recommendation is that each user will be provided
with 3 approved layouts and 2 chair options.
The Faculty Office Layout is recommended to be: 11'0" deep X 9'3" wide, door at front, window at rear,
accommodating 1 guest chair. The layouts presented included one with desk facing the window, a second
near window facing door; and a third with the desk adjacent to and facing the door.
The Counselor Office Layout: 12'6" deep X 9'3" wide, door at front, window at rear, accommodates 2 guestchairs & mobile-table. The layouts included one with desk facing the window, a second near window facing
door; and a third with the desk adjacent to and facing the door.
MeM asked if tBp or Dovetail we be the interface for staff WORKSTATIONS? SO responded that she has
worked with tBp at CSM and others. Generally, tBp will likely define the space, and not the FF&E. Dovetail
delivers to the architects the plan for offices that define the power, data, and recommended window & door
locations. Dovetail will work with the Facilities Committee to define the interior of the space
Comments included:
• Dr. Carlson stated that the goal of the office subcommittee is to standardize office layouts with some
clearly defined options for the user. Dr. Taylor had a question about glazing. SO: the deep walls
would be solid, but the door wall could be glazed.
• SO discussed in detail issues associated with lighting. There is a need to be cost-efficient while
accommodating Title 24 (California Energy Use Regulations).
• MA was concerned about the 18" height for power & data cable connection. He noted that it is
difficult to access when a desk blocks the outlets. SO responded that the new desks will be more like
open tables; so access to connections will be much better. MA also observed that the diagrams
showed the keyboardd located at desk height; could we use a keyboard tray? SO: a keyboard tray
could easily be accommodated
Adjunct offices: shared office for 4 adjunct instructors simultaneously: 11'0" deep X 18'0" wide. The drawings
showed a spaced accommodating 3+ guest chairs. Dr. Carlson said these offices will service, in some cases
up to sixteen adjunct faculty; so we need small lockable storage units. RT noted that the design criteria is 5
Adjunct Instructors per desk. SO responded that the current design could accommodate "hotel" storage. Dr.
Carlson strongly suggested that the storage issue be studied and addressed in further detail. SO: the adjunct
office will have power & data connections for 4 computers
Dr. Carlson is committed to providing all adjunct instructors with personal storage of adequate size. WW and
Dr. Carlson possible layouts: 3 desks in 200sf, or 4 desks in 300sf. SO said we will probably have to present
iterated designs at summer meeting. WW suggested that we do this at the July 6 meeting.
Division Office: SO 18'6" Deep X (3 structural bays of x 9'3" widths) including Deans Office, Administrative
Support Office, and Storage & Workroom. Dr. Carlson felt that the office suite did not have sufficient file
storage. Dr. Taylor agreed that this layout looked on the small side. SO likes "multimedia" storage which is
usually more space efficient than dedicated storage. She also commented that the utilization of office space
will require the Bldg structure to accommodate some variation of the office layouts. The designs will evolve
through iteration as we learn more during the process of bldg design.
Next Steps in FF&E and Office design. SO will meet next week with the Office Subcommittee to refine
designs. The goal is to complete the design phase by end of May. TTS noted that these recommendations
will go to the architects for the review and iteration. TTS recommended that we proceed with Faculty,
Counselor, and Adjunct offices (Div Offices require additional effort). MeM said the counselors need more
time to review the design WW said it would be good if 1-2 counselors attend next week's subcommittee
meeting. (This did in fact happen.) SO said she would like to start specifying office hardware in the early Fall.
TTS adjourned the meeting at 1:39 PM.
Respectfully Submitted B. Mayer and T. Steele