FACILITIES COMMITTEE MINUTES
September 14, 2006
In attendance: Mike Absher (MA),Bob Collins, Darrell Dolin (DD),Craig Fernandez (CF),Sally Jahnke, Farhad
Javaheripour, Marge Maloney (MaM),Bruce Mayer (BM), Jeannine Methe,Tim Steele (TTS), Ron Taylor
(RT),Rachel Ugale,), Linnea Wahamaki, Gordon Watt, Wanda Wong (WW), MacGreagor R. Wright (MW),
Sherri Yeager (SY),
Meeting started at 12:05 PM
Circulated documents:
- Agenda for the September 14 meeting
- Minutes from the August 03 and 17, 2006 meetings
- Model-classroom furniture evaluation form
- DMJM Project Update Summary table dated September 14, 2006
General Introductory Comments:
• TTS announced that the representatives from Phys Education could not attend this meeting as they
were meeting with the Architect (Stafford King Wiese) for the PE complex
• Shari Yeager will manage the sub-committee and user group for relocation efforts that will occur
during construction
• TTS introduced Mr. Farhad Javaheripour, the new Dean of Business Services
• CF introduced Bob Collins of Swinerton Inc. Mr. Collins will act as the Construction Manager for the
project.
DMJM Summary of Bond Measure B Activities at Chabot College
CF commented on the DMJM summary table
• Several design drawing packages have been distributed to interested parties for review; comments
on the drawings should go to DF no later than the end of 14Sep
• Initial meeting on Planetarium has been completed
• Pool renovation will be solicited starting 26Sep
• Central plant and IT-infrastructure projects may be combined to leverage the conduit trenches used
for the central plant
• Some technical difficulties remain in the technology enabled model classrooms
• Attendees described several difficulties associated with the technology in rm508
• The group wrestled with the issue of evening hours support for these class-rooms
• Football field has "dark spots"; bid received for $195k for repair
• Working on campus-wide asbestos instruction
• Examining sustainable design opportunities; i.e., the use of photovoltaics where feasible
• WW noted that the business and CAS faculty expressed concern about the loss of computer labs in
bldg300
• if BUS & CAS move into bldg1600 we need to allow for the needs of these courses
Discussion Regarding Sub-Committee and User Group Organization for Relocation Activities
Shari Yeager distributed a discussion document (see attached) that listed issues associated with the
physical move of faculty and staff to interim locations and housing. Some of these issues include:
• Need to move out/in dates
• How much will faculty and staff assist with the physical move
• Security & privacy concerns about the temporary dwellings
• Parking when lot-space is temporarily reduced during the construction process
• How will the construction affect scheduling, will there be significantly less classroom space
• TTS noted that IT issues should be placed on the list
• Chain of command
• Is the move be made consistent with collective bargaining agreements
TTS noted that the construction process may depress enrollments during the demolish & Build phase
Dr. Taylor observed that he and the deans have been discussing the logistics of adjusting the course
schedules to the changes in classroom availability
S. Yeager asked for a clear definition of the charge of the relocation subcommittee
S. Yeager expressed concern that BUS faculty would move into 1500, while the bldg 700 faculty was not
consulted about the opportunity to move into an office as opposed to a cube in a trailer.
-MWright suggested that the CAS faculty would likely stay in the bldg 1500 offices, rather than move
them twice
Dr. Taylor said we need a well-defined process to facilitate faculty moves - ad hoc decisions in this area
will not be productive.
MA noted that adjunct faculty is confused about adjunct office availability; will adjuncts be displaced for
accommodate full time faculty?
CF recommended that the temporary office space user group should be a maximum of 6 people
CF: the first faculty to be affected will be those in buildings 400 & 700
The committee asked SY to proceed with establishing a sub-committee to work on all issues except for
course scheduling.
Review Of The Model Classroom Evaluation Form
• TTS asked the committee to review the Dovetail, Inc. draft evaluation form.
• MAbscher noted that this form constituted a satisfaction survey, and not a critique that notes specific
issues
• MAbscher suggested that we need to start soliciting responses on the model classrooms SOON
• Dr. Taylor agreed that we needed to get more input sooner
• Dr. Taylor suggested that instructors switch in/out of the model classrooms at midterm; about 20Oct;
thus the survey form must be complete a few weeks before the Oct 20th
TTS: Next meeting will be a joint presentation of the CSSC & IOB Buildings
TTS adjourned the meeting at 1:44 PM
Respectfully submitted, Bruce Mayer, PE