Regular Meeting
August 27, 2008 – 3:00 - 5:00 p.m.
Board Room, Building 200
IPBC Membership
2008-09
Tram Vo-Kumamoto, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Debra Howell
Joe Kuwabara
Donald Plondke
Linda Rhodes
Wanda Wong
Classified
Rachel Ugale
Yvonne Wu Craig
Administrators
Celia Barberena
Marcia Corcoran
Melinda Matsuda
Gerald Shimada
M i n u t e s
Members Present: Carolyn Arnold, Kimm Blackwell, Gary Carter,
Marcia Corcoran, Heidi Finberg, Gene Groppetti, Ming Ho, Debra
Howell, Don Plondke, Catherine Powell, Linda Rhodes, Rajinder
Samra, Tram Vo-Kumamoto, Yvonne Wu Craig
Members Absent: Mike Absher, Celia Barberena, JoAnn
Galliano, Chad Mark Glen, Joe Kuwabara, Melinda Matsuda,
Gerald Shimada, Rachel Ugale, Wanda Wong
Introductions - Verify Membership
Reports
• Summer developments
- Chabot College Foundation (Heidi Finberg)
The foundation has been collecting money from grants and doing a lot of outreach.
Basically, they are asking what the needs are of divisions/departments on campus.
Ultimately the Board decides what to fund. Heidi has been working with IPBC and Dr.
Barberena to identify campus needs. Heidi will be working with Tram and Yvonne on
a regular basis. There is a Board retreat in two weeks, where themes could possibly
arise. Heidi is constantly coming across people or businesses that are willing to either
donate money, or materials to Chabot College. She wishes for applications to go
through department heads, or Deans, so that the needs are aligned. Grant develops
are usually for something new, it could be illegal to use grant funds for items that we
should be taking care of as a college. Heidi will bring the form to the September 10th
meeting.
- Convocation
Planning on school wide effort discussion was held for about 1 ½ hours. The
information from the suggestions was entered into a spreadsheet. There was a
discussion on some items requested for Basic Skills. Could possibly consider times
that computer labs are open and also talk to Heidi to find sponsors for equipment.
These are the things that students should have when they get to Chabot.
Expectations should also be discussed with K-12 schools. The findings should also be
presented to College Council.
IPBC Minutes – August 27, 2008
Pg. 2
They were not able to complete “Part 2.” From what the students need, what can
Chabot do? Carolyn commented that Yvonne and Tram did a great job on their
presentation. Classified breakout sessions had two productive sessions. These
included: College Process & Student Access. Information from these sessions were
sent to Classified Senate. There was a discussion on whose planning Flex Day. Flex
Day will be dedicated to Student Learning Outcomes.
- Coordination with Budget Committee
Budget Committee was sent and re-sent the information that relates to their
committee. There was a discussion on the year of the Unit Plan. Some of the items
will use bond monies to fulfill requests. Category 6000 could be bond money. Basic
needs will have to be prioritized. People will get supplies and augmentation. Basics
and essentials should be funded first. There was a discussion on the difference
between Budget Committee and IPBC. IPBC needs to be notified if Budget
Committee approves or disapproves items. Then, disapproved items could be given
to Heidi Finberg (Foundation) and/or Yvonne Wu Craig (Grants). Budget Committee
is no longer a subcommittee of IPBC.
• IR Research Priorities (Carolyn Arnold)
Institutional Research (IR) is getting many requests. Carolyn mentioned that the
handout was in priority order, and it show how planning is done in IR. Program
Review and Enrollment Management have many requests. IR does the Enrollment
Management for Chabot College and LPC. Program Review items could be Basic
Skills items to. IR monitors Nursing Program cohorts and perquisites also. Last
semester IR received 65 requests. Sometimes IR is not able to complete all of the
requests due to the small staff. Carolyn included staffing in the Unit Plan for IR. It
would be helpful to have clear deadlines, importance of the items requested, and
when grants are applied they should state that there will be research required. There
was a discussion on adding more Classified Staff, especially to support IR.
Discussion/Decision Items
• Review IPBC charge
There was a revision of the IPBC charge in Spring 2008, however, not much was
changed. The charge provides direction for Institutional Research, Budget Committee
and Grants Committee. The charge will be reviewed at the first meeting of every
year. There was a conversation on cutting down the number of members on IPBC.
Members of committees to meet together regularly so that members get an idea of
what other committees are doing. This could eliminate the hierarchy, and will allow
them to work together to get the work done. It could even result in less work for
committees. The list of who IPBC reports to could be discussed with Dr. Barberena.
There was a question about flow chart on how things move through the committees.
The planning process will be discussed in a presentation on September 5th. Ming
suggested to have example problems, so you can envision how it works.
IPBC Minutes – August 27, 2008
Pg. 3
• Review Vision, Mission, and Values Statements
– Are revisions necessary?
There was a discussion on if there is a need to change the vision, mission and value
statements. Accreditation is quite specific as to what the vision, mission and value
statements say. Chabot College is coming up on Accreditation. Reviewed and
discussed the statements, and they will remain the same.
- Align Priority Objective/Strategic Plan Themes with Vision,
Mission and Values Statements
How do the parts of themes tie into the workplace? It doesn’t mention transfer. There are
six themes.
• Review draft Priority Objectives table
There was a discussion on whether or not to fill in outcomes and activities. Perhaps each
committee could fill out what they are responsible for. Except for VII could be done by
IPBC. Came out of Unit Plan, give back to the group to complete and return to IPBC.
II – Outreach Coordinating Group (Melinda Matsuda)
III – Basic Skills / Staff Development / Center for Teaching and Learning
IV – Learning
VI – President’s Office / SLO
Yvonne could fill in corresponding Accreditation Standard.
VII – IPBC
There was a discussion on changing the meeting time to 3:00 – 4:30 pm, and put time
limits on each topic. This will be discussed at the next meeting.
• Review and set calendar and goals/objectives – revise and modify as
necessary
Next Meeting(s):
September 10, 2008
• Accreditation Report (Chad Mark Glen)
• Community Input Forums (Carolyn Arnold)
• Complete Priority Objectives Table