Minutes
November 11, 2009 – 3:15 – 5:00 p.m.
Board Room, Building 200
IPBC Membership
2009-10
JoAnn Galliano, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Linda Rhodes
Ken Williams
Stephanie Zappa
Classified
Catherine Powell
Rajinder Samra
Yvonne Wu Craig
Administrators
Celia Barberena
Gary Carter
Matthew Kritscher
Yulian Ligioso
Melinda Matsuda
George Railey
Gerald Shimada
ASCC Student Rep
Rotating Reps
Members Present: Attendance was not recorded at this meeting.
Review of minutes:
• Chad asked that on page two of the third bullet that
“develop written plan for an AA degree” be removed and “
rationale for courses to be included” be inserted in its place
• Chad asked to strike “he was his opinion” and change to
“it’s likely the college”
Reports:
Tim Dave: Budget Committee:
Tim Dave gave an overview of the discussion regarding our
budget process
• Yulian presented at the last Budget Committee meeting
• Working to inform constituency about the function of the
Budget Committee
• Reference hand out “The Chabot Budget Committee,
November 5, 2009:
• What We Do: page two of the document
• Conducted budget committee best practice practices of
other colleges
• Accreditation Visiting Team asked questions regarding
Chabot’s budgeting process: see page 16 of hand out
• Unit planning follow-up is needed to show how budget
allocations are used to improve student learning
• Need to show in planning what changes were enacted
following the assessment of budget and planning process
• Need to assess how effective we are at information
dissemination to the college community regarding
budgeting processes and decision
• A strategy may be to have Budget Committee
representatives conduct visits at division meetings to share
information and respond to questions about the budgeting
process
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Posting budget and process information on the intranet
A need to report results of budgeting process in a concise format for the
campus with specific detail available on the intranet
An option to reach a broader campus audience is to hold campus-wide
information meetings during college hour to tell about the process of budgeting
and planning at Chabot
Perhaps one meeting per year devoted to planning and budget
It would be helpful to have executive summaries of budget
process/actions/results so IPBC representatives could take back to their
constituency
Committee Recommendations following discussion of budgeting process
• Hold “Institution Town Hall” meetings to inform the campus of budgeting
process
• Include information about the hiring process/prioritization
• Town hall meetings would be held for reps from every division and service
area
• A process for on-going and continual dissemination of budget process
needs to be developed
• IPBC could work together with the Budget Committee once a year as part
of an integrated institutional process
• Budget Committee would like more specific budget detail, current and
historical to see what is needed to support college budgetary needs
• Information should be shared with all shared governance committees
• Budget information document should include additional information about
categorical funds to fully account for the magnitude of those programs to
the college budget ( Mat)
• Budget process flow chart should be developed so all can see the big
picture
• ASCC would like budget information handouts to provide information to
students
Faculty & Classified Prioritization:
• Faculty prioritization process meeting November 16 from 3-5 Chabot
board room
• Faculty Prioritization originally scheduled for November 30 has been
moved to December 7 & 8 with voting on December 9.
• IPBC will receive a prioritized list of classified positions before the
December 2 meeting
• IPBC will review both lists on Dec 2
• IPBC’s next meeting will be December 9
Assessment of business practices at Chabot discussion:
• See attachment to agenda
• Are there structural changes we can make to save money?
• Consult division deans for ideas
• Seek IPBC membership input
• Share information and discuss with budget committee
• We may have to revisit our current priorities in light of budget conditions
Assessing Institutional Priorities and Objectives (Melinda Matsuda)
• See handout provided
• Task groups and assignments have been developed and assigned
• We need to develop a time-line for completion
• A plan for completing tasks and develop a method of assessment of the
plan
• Each group assigned should complete part 1 of 1, 2 and 3 By Jan 2010;
see handout
• Include how plan connects with accreditation standards