LC Scholar
Handbook
Spring 2016
Note to Learning Connection
Scholars:
The policies and procedures included in this
handbook are subject to change.
Any changes will be made in the form of
announcements in one of the following ways:
1) communication from the learning
connection staff
2) communication from your TUTR 1 and/or
TUTR 2 instructor
This handbook will be yours to reference
during your time as a LC Scholar at Chabot –
therefore, it is your responsibility to make
note of any and all changes in it.
Current forms and policies & procedures
will always be available from learning
connection staff and/or available upon
request.
Spring 2016
Table of contents
General Tutoring Policies
Overview of learning support programs
1
Overview of policies and procedures
3
Frequently asked questions
7
Dates to remember (sample)
8
Tutor training enrollment (sample)
9
LCS pay periods
*updated every semester
12
Time Sheet Examples
13
*updated every semester
*updated every semester
LA/Special Assignment Time Log
Time Log (sample)
15
Scheduling information and other forms for
tutors
LC Scholar Availability
16
Adding hours to your availability
17
Dropping hours from your availability
18
Checking Your Schedule
19
Notice of absence
(What to do if you will be absent)
20
Specific policies and forms (depending on
discipline and/or type of tutoring)
Learning Connection
Information on scheduled tutoring
appointments
21
Information on drop in tutoring
22
WRAC center
WRAC drop-in tutoring
23
WRAC Tutor report form
24
STEM Center (formerly math lab)
STEM Center drop-in tutoring
25
Tutor vest agreement
26
Tutor vest checkout
27
Tutee information
Scheduling an appointment
28
Tutee Agreement (Online
Scheduling of one time appts.
33
Request for tutoring form
35
Tutee agreement (recurring
appointments)/ LC Guidelines &
Responsibilities
37
Welcome to the LC & Make the
most of your tutoring session
39
*Tutee instructions
THE LEARNING CONNECTION CAN SUPPORT YOU
Learning Support Programs for
Chabot College Students
LC– Learning Connection (Bldg. 100, Rm. 108)
•
•
Scheduled tutoring appointments with peer tutors and study groups
Tutors available for most subjects across the curriculum
Language Center – Support for ESL students (Bldg. 100, Rm. 108)
•
•
•
•
Drop-in tutoring – Peer tutors assist with English Language learning
Computer software programs and DVDs to practice pronunciation, grammar, listening/speaking, vocabulary,
editing, and study skills
Weekly conversation groups
ESL 127, a 0.5 unit, computer-based course for developing pronunciation
World Languages Lab
•
Rosetta Stone and other language resources in French, Japanese, and Spanish in room 352
Writing and Reading Across the Curriculum (WRAC) (Bldg. 100, Rm. 108)
•
•
•
•
Drop-in tutoring – Peer tutors assist with reading & writing assignments
English/GNST 115, a 0.5 – 3 unit course; an instructor provides one-on-one, self-paced help tailored to students’
writing and reading goals
General Studies 115 sections dedicated to various subjects provide students with one-on-one faculty assistance in
their discipline classes, workshops, peer tutoring
Computers available for classes & individual student use
The STEM Center (Bldg. 3900, Rm. 3906)
•
•
•
Drop-in Math support from peer tutors & math instructors
Computer software support
STEM study groups
COMM LAB (Bldg. 800, Rm. 803)
•
Drop-in support from peer tutors to prepare for any presentation, including Comm. Studies courses
Other Services
•
Learning Assistants - The Learning Connection, upon instructor request, also provides tutors called Learning
Assistants who work with students right in the classroom
Tutoring services are free to students who are currently in classes at Chabot College.
Questions? Call 510.723.6920, or visit our website at: www.chabotcollege.edu/learningconnection.
Policies and Procedures
For Learning Connection Scholars (Tutors, Learning Assistants, & Pathway Coaches)
Congratulations on becoming a Learning Connection Scholar!
You are making an important contribution to your fellow students.
Training Course Requirements
•
All Learning Connection Scholars are required to enroll in TUTR 1A-D, Tutoring Theory and
Practice.
•
Most LC Scholars are required to enroll in TUTR 2A-D, Content-Area Tutoring, in addition to
TUTR 1A-D.
In your first semester, enroll in the TUTR 2A section for your primary content area. After the first
semester, you may enroll in a TUTR 2A-D that addresses another content area if approved. If you
have questions about which section of TUTR 2 to enroll in, please speak to the program
coordinator or LC staff.
•
•
Regular attendance in TUTR 1A-D and 2A-D is required for continued employment.
•
All Learning Connection Scholars must be enrolled in at least 3.0 academic units at Chabot in
order to be eligible to work as a student assistant.
•
Some CTE LA’s may not need to take TUTR 2 after their first semester working as an LA. Please
see the program coordinator if you are a CTE LA.
Before the Semester Begins
•
Tutors & Study Group Leaders - turn in your Learning Connection Scholar Availability form. You
must be available to work at least 5 hours per week. You may change your hours until the NGR
deadline (usually the end of the second week of classes). After that time, you may change your
scheduled hours only in cases of extreme hardship. (LA’s schedule with their LA instructor.)
•
Learning Assistants - coordinate schedule prior to start of the semester with your LA instructor.
•
If hiring paperwork is incomplete, including TB test results, or has not yet been approved by the
District Office of Human Resource Services, you will not be scheduled to work.
Drop-in Hours
•
Drop-in Hours refer to hours that you are scheduled to work in one of the centers for a set time
each week for the semester, so that students can stop by without an appointment to get help. You
may be scheduled for drop-in tutoring in Learning Connection (LC) or the Language Center in
room 108, the STEM Center in room 3906, or the Writing Reading Across the Curriculum
(WRAC) Center in room 108.
•
Arrive at the center in which you are assigned a few minutes before your scheduled time,
beginning the third week of classes until the last day of instruction (no tutoring during finals week).
If you are tardy or absent, please submit a Notice of Absence through the LC website. If you are
consistently late or if you miss two drop-in shifts, you may be dropped from the program.
Learning Connection
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Chabot College 2015-16
LC Hours by Appointment
•
Your appointment hours are based on the hours you indicated you were available and the hours
students request to meet with a tutor. Your available hours are entered into SARS Grid, the
software program we use to schedule appointments. You are required to check your schedule each
night after 7:00 pm to see who has scheduled an appointment with you for the following day by
logging into the Grid website.
•
If you will be missing any time you have listed as available, you must notify the front desk ASAP
(510-723-6920) even if you do not currently have any appointments scheduled during that
time.
•
It is not acceptable to miss appointments because you are studying for an exam or catching up on
homework. DO NOT SCHEDULE OR REARRANGE TUTORING APPOINTMENTS YOURSELF; all
scheduling must be done through the front desk. Remember, your student is counting on you to be
there.
•
If you are consistently late or if you miss two tutoring appointments, you may be dropped from the
program. Arrive at the center in which you are assigned a few minutes before your scheduled
appointment time.
•
If your student misses an appointment, notify the front desk. Students may be blocked from
rescheduling if they have missed multiple appointments
•
You should wait for 15 minutes for your student to arrive; if your student does not arrive for his/her
appointment, please come notify the front desk for further instructions. You may be re-scheduled
for drop-in tutoring or a one-time appointment as needed.
•
We may schedule you to work with more than one student at a time. Based on student need, we
may schedule students who are working on similar materials to work together with a tutor. Let
Learning Connection staff or the Learning Support Coordinator know if you need assistance with
any small group tutoring sessions.
•
Tutoring appointments are for 50 minutes. Do not end sessions early unless the program
coordinator has said it is acceptable to do so. Also, do not let the session run over 50 minutes.
Time sheets, Time Logs, and other Communication
•
Communication from the LC will be done primarily through email. Be sure you check yours
frequently for updates, reminders, and other important information.
•
Learning Assistants ONLY – Time Logs:
a. You are expected to turn in a time log each week, unless you did not work during the
week. Late time logs must be approved by the Coordinator, and continued submission
of late time logs may be grounds for dismissal from program.
b. Time logs are due at the end of each week; turn them in to the Administrative Assistant
or leave them in the box outside the office. Incomplete time logs will be posted on the
LCS bulletin board for correction and/or completion; you and your LA instructor will
be notified by email if you turn in incomplete time logs or your time log is missing.
Learning Connection
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Chabot College 2015-16
c. Hours claimed on gold time sheets must be supported by your weekly time log. Hours
recorded on a time sheet that are not supported by a time log will result in those hours
being removed from your time sheet.
d. You may not work more hours than you have been allocated per week.
Time Sheet Instructions/Information (for all LC Scholars):
•
Your gold timesheet is due on the first Monday of each month. If your time sheet is missing or
incorrect/incomplete, you will be notified by email and will need to follow up with the
Administrative Assistant to correct/complete you time sheets to meet payroll deadlines. You time
sheet will be considered LATE and will be processed after all other time sheets have been
processed, which may result in you not getting paid until the following month.
•
The first time you do not submit your completed gold time sheet by the deadline, you will receive a
warning. The second time you do not submit your gold time sheet by the deadline, your
appointments, lab shifts, and/or LA hours may be dropped, and you may no longer be eligible to
work in the program.
•
LC Scholars will be paid by the Learning Connection for the scheduled hours they work/tutor. LC
Scholars will be paid $10.50 an hour.
•
Record the times you work on your time sheets in quarter hours. For example, if you work 1 hour
and 15 minutes, record 1.25 hours on your time sheet. If you work 1 hour and thirty minutes,
record 1.5 hours. If you work 1 hour and 45 minutes, record 1.75 hours. Please be sure you round
to the nearest quarter hour.
•
You are NOT ALLOWED to work more than 20 hours a week on campus (including ALL campus
student assistant jobs). The hours you are scheduled per week are based on program need and you
are not guaranteed a full 20 hour work week. If you are working for programs other than the
Learning Connection, please inform Learning Connection staff.
•
LC Scholars who lead study groups should record 1.5 hours per study group on their time sheet:
one hour to lead the study group and 30 minutes to prepare lessons/handouts.
•
If you believe there is a mistake in your paycheck, bring your paycheck to Learning Connection
staff. DO NOT CALL CHABOT PAYROLL.
•
Employment is not automatically renewed each semester. Each semester, current scholars will
compete against new candidates. Continued employment is contingent in part on timely submission
of time sheets (all LCS) & time logs (LA’s only).
Behavioral Guidelines
You were recommended by your instructor for qualities that demonstrated your potential to be a great
study group leader, tutor, or Learning Assistant. The Behavioral Guidelines below will guide you in
work and help us maintain a professional atmosphere in the Learning Connection.
•
Learning Connection Scholars may be assigned to any area for which they are qualified to work,
based on program need.
•
When you begin work, put on your name badge to identify yourself as a Learning Connection
Scholar.
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Chabot College 2015-16
•
You are expected to contribute to a welcoming, positive, supportive, safe, and calm environment.
Whenever you are in a Learning Connection lab or center, greet students and be aware of anyone
who seems as if he/she is confused or needs assistance.
•
Cell phone use is prohibited during scheduled shifts in all LC labs and centers as well as during
scheduled tutoring appointments
•
LC Scholars should not bring their children with them when they are working in any Learning
Connection lab or center.
•
NEVER respond rudely to anyone or say anything negative about any person or program. Students
can get frustrated, discouraged, and desperate, so be patient with them and do not take anything
personally. Instead, try to address any issue calmly and productively, and call on staff or a
coordinator any time you feel you need assistance.
•
If students are inappropriate in their behavior toward you, again, stay calm with the student, but
report the behavior to a staff member or a coordinator as soon as possible.
•
Keep all personal information (e.g., W#’s, grades, special program enrollments, and phone
numbers) confidential.
•
LC Scholars should be supportive of one another. However, they should not gather for more than a
minute or two when they are working, whether it is to solve a problem or just to visit. Please do not
congregate around the front desk.
•
You must always work with students in supervised areas. If LC is crowded, you can take your
scheduled appointment to another supervised location on campus. Suitable locations are: Library,
STEM Center, and the WRAC Center. Be sure to sign out on the clipboard by the door so we
know where you and your tutee(s) are.
•
Do not give out personal information, such as your phone number or personal email, to the students
with whom you are working.
•
The Learning Connection does not discriminate against any Chabot student who wishes to schedule
an appointment, as long as an appointment slot is available. Tutors may not drop students. If you
are having difficulty working with a student, please see the coordinator.
Please note: The Learning Connection may dismiss Learning Connection Scholars from the
program at any time for violating policies.
The Learning Connection Staff, Faculty, and Administrators are dedicated to supporting you in
being a Learning Connection Scholar. We are also grateful to you for your commitment. Please
ask a staff member or a coordinator if you have questions or concerns.
The skills you will gain will help you in any career, as you further develop your content knowledge
base and your ability to relate to diverse people. We anticipate you will gain practice in critical
thinking, problem solving, assessment, reflection, and organization.
We look forward to a wonderful year.
Learning Connection
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Frequently Asked Questions
Tutor Training
1. Where can I find Policy/Procedure information?
Policy/Procedure information is included in the Learning Connection Scholar Handbook. The LC Scholar
Handbook can be found on the Learning Connection website under the “Information and Forms for LC
Scholars” link. You can directly access the Information and Forms for current LC Scholars page on our
website by using the following web url: http://www.chabotcollege.edu/learningconnection/TutorInfo.asp
2. Where and when can I pick up my pay check?
Paychecks are available for pick up outside building 200, usually after 10:30 am, on the last business day of
each month (there are two windows at the front of the building where you can get your checks). Be sure to
bring your I.D. There is a handout available that lists the pay periods for the current semester. Ask LC front
desk for a copy or look on the Learning Connection website under the “Information and Forms for LC
Scholars” link.
3. What pay period does my pay check cover?
Your pay check covers the time worked from the 16th of the month through the 15th of the following month.
For instance, if your check is dated October 31st, you are being paid for the time worked from September 16th
through October 15th. See the Tutor Pay Periods forms for exact dates.
4. Can I advertise the tutoring services that I provide?
You may speak with instructors in your tutoring subject area and ask them if you can make a class visit. You
may be paid 0.5 hours for each class visit; speak with LC staff for more information and the Class Visit form.
5. What should I do if my tutee doesn’t arrive for his or her appointment?
You are required to wait 15 minutes for your student to arrive. If after 15 minutes your student doesn’t arrive,
then you will need to notify the front desk. Front desk staff will direct you to the appropriate location to work
the rest of the hour as a drop-in tutor.
Be sure you bring homework, reading, or other quiet study materials to work on while waiting.
6. What Should I do if my tutee doesn’t have anything to work on or go over?
Remind them of the following:
• If they don’t have a current assignment to work on, they should bring past tests, homework, or papers
as well as their book
• If they come unprepared again, their recurring appointment may be dropped
• If they don’t need a recurring appointment, they can drop their appointment and schedule one-time
appointments instead. Recurring appointments are for students who have something to work on each
week.
Make sure to notify the front desk, if they come unprepared again.
Chabot College
DATES TO REMEMBER
Spring 2016
Event
Date
Instruction Begins
Jan. 19
Students may begin to submit Request for Tutoring forms to the LC
Jan. 19
Last day to make changes to tutor availability
Jan. 28
Tutoring begins – report to your assigned area on time as scheduled
Feb. 1
Last day to Add or Drop NGR (No Grade of Record) in person
Feb. 5
Last day to Add or Drop NGR (No Grade of Record) online
Feb. 7
Holiday – Presidents’ Weekend (CAMPUS CLOSED)
Feb. 12-15
Spring Break (CAMPUS CLOSED)
Mar. 28- Apr.
2
Last day to drop with a “W” Withdraw in person
Apr. 15
Last day to drop with a “W” Withdraw online
Apr. 17
Last day of Tutoring & Last day of instruction – All Classes
May 20
Final Exam Week – NO TUTORING
May 21-27
IMPORTANT DATES FOR TIME SHEETS & TIME LOGS:
Please take note of the following time sheet deadlines:
Gold time sheets are due from all LCS’s on the first Monday of the month, along with completed
time logs for each week worked (LA’s only). Time sheet due dates are as follows:
February 1st, March 7th, April 4th, May 2nd and *May 27th
Note: Time sheets submitted after the deadlines will not be accepted without Coordinator
approval. We have to closely manage records to meet deadlines, and we may not be able to make
exceptions to this policy.
*This time sheet covers the last week of instruction (5/16-5/20) and so is due at the end of the
following week.
Enrolling in the TUTR Training Classes:
TUTR 1A/B/C/D – Tutor Theory and Practice - All Learning Connection Scholars MUST enroll in TUTR 1.
TUTR 1A – E01 CRN 31050
Beg Tutoring Theory and Pract
(first semester LCS)
Adv Tutoring Theory and Pract
(fourth semester LCS)
TUTR 1D – E01 CRN 31818
Jane Wolford
Tuesdays
5:05 - 6:35 p.m.
Rm. 355
TUTR 1A/D-E01 meets on five Tuesdays (Jan. 26, Feb. 16, Mar. 15, Apr. 5, and May 10) in room 355, from 5:05 - 6:35 p.m.
TUTR 1B - E01 CRN 31819
Inter Tutoring Theory and Prac
(second semester LCS)
TUTR 1C – E01 CRN 31820
IntAdv Tutoring Theory and Pra
(third semester LCS)
Jane Wolford
Fridays
3:00 - 4:30 p.m.
Rm. 355
TUTR 1B/C-E01 meets on five Fridays (Jan. 29, Feb. 19, Mar. 18, Apr. 8, and May 13) in room 355, from 3:00 - 4:30 p.m.
TUTR 2A/B/C/D – Content Area Tutor Training
Most LC Scholars are also required to enroll in a section of TUTR 2 based on the area for which they were recommended.
TUTR 2A is for first semester LC Scholars;
TUTR 2B is for second semester LC Scholars;
TUTR 2C is for third semester LC Scholars;
TUTR 2D is for fourth semester LC Scholars.
FAQ’S: Frequently Asked ENROLLMENT Questions
•
Does it matter what section of TUTR 2 I take? YES! Sections are specific to a particular subject area. Someone
who is a Math tutor wouldn’t receive the training she or he needs in the English or Chemistry section of TUTR 2.
Be sure you enroll in the section of TUTR 2 for the area in which you will be tutoring.
•
Does it matter which level (A, B, C, or D) I take? Yes – each level is a pre-requisite for the subsequent level. You
won’t be able to enroll in TUTR 2B unless you have successfully passed TUTR 2A in a prior semester. You cannot
repeat a level either – if you have already passed TUTR 2A (in any subject area), you won’t be able to register for
TUTR 2A again. Instead, enroll in TUTR 2B.
•
My section of TUTR conflicts with another class I am taking. What should I do? Come speak with LC staff as soon
as possible. For short overlaps (15 minutes or less), we can often provide you with an Overlap Card you will take
to A&R so you can register for the class.
•
I tried to enroll, but ClassWeb says the section is full. Does that mean I don’t need to take the class? No – add
yourself to the waitlist on ClassWeb, and on the first day of class your TUTR instructor will provide you with an
Add #. If the waitlist is full, go to class on the first day and get an Add # from the instructor.
•
I haven’t been able to enroll in my TUTR class yet; should I still go to the class? Yes! You must attend all sessions
of both TUTR 1 and TUTR 2, even if you are not yet enrolled.
•
I haven’t finished my hiring paperwork yet or I haven’t been approved by HR to start working yet; do I still need
to go to TUTR 1 and/or TUTR 2? Yes! You must attend all sessions or both TUTR 1 and TUTR 2.
If you have any other problems or questions about enrolling in either TUTR 1 or TUTR 2, please come speak with the
LC staff. We are happy to help with Overlap Cards, Add #’s, or anything else.
Please see the following pages for TUTR 2 sections, class meeting times, and CRNs.
BUSINESS
TUTR 2A – E01 CRN 31632
Beg Content Training BUS
Inter Content Training BUS
TUTR 2B – E01 CRN 31821
IntAdv Content Training BUS
TUTR 2C – E01 CRN 31822
TUTR 2D – E01 CRN 31823
Adv Content Training BUS
Jaswinder Bhangal
Thursdays
Rm. 301
12:00 - 1:30 p.m.
TUTR 2A-D-E01 meets on five Tuesdays (Jan. 26, Feb. 2, Mar. 8, Apr. 5, and May 10) in room 301, from 12:00 - 1:30 p.m.
MATH and STATS
TUTR 2A – E02 CRN 31633
Beg Content Training MATH
Inter Content Training MATH
TUTR 2B – E02 CRN 31824
IntAdv Content Training MATH
TUTR 2C – E02 CRN 31825
TUTR 2D – E02 CRN 31826
Adv Content Training MATH
Christine Coreno
Fridays
12:00 - 2:05 p.m.
Rm. 1705
TUTR 2A-D-E02 meets on four Fridays (Jan. 29, Feb. 5, Feb. 19, Apr. 8) in room 1705, from 12:00 - 2:05 p.m.
CHEMISTRY
TUTR 2A – E03 CRN 31634
Beg Content Training CHEM
Inter Content Training CHEM
TUTR 2B – E03 CRN 31827
IntAdv Content Training CHEM
TUTR 2C – E03 CRN 31828
Adv Content Training CHEM
TUTR 2D – E03 CRN 31829
Harjot Sawhney
Tuesdays
1:00 - 2:30 p.m.
Rm. 3922
TUTR 2A-D-E03 meets on five Tuesdays (Jan. 26, Feb. 9, Feb. 23, Mar. 8, and Apr. 5) in room 3922, from 1:00 - 2:30
p.m.
ENGLISH
TUTR 2A – E04 CRN 31635
Beg Content Training ENGL
Inter Content Training ENGL
TUTR 2B – E04 CRN 31830
IntAdv Content Training ENGL
TUTR 2C – E04 CRN 31831
Adv Content Training ENGL
TUTR 2D – E04 CRN 31832
TJ Puckett
Fridays 1:30 - 2:45 p.m.
Rm. 192
TUTR 2A-D-E04 meets on six Fridays (Jan. 29, Feb. 19, Mar. 4, Mar. 18, Apr. 15, and May 13) in room 192 from 1:30 2:45 p.m.
WORLD LANGUAGES (French, Japanese, and Spanish)
TUTR 2A – E05 CRN 31636
Beg Content Training WORL
Inter Content Training WORL
TUTR 2B – E05 CRN 31834
IntAdv Content Training WORL
TUTR 2C – E05 CRN 31835
TUTR 2D – E05 CRN 31836
Adv Content Training WORL
Cristina Moon
Tuesdays
12:00 - 12:50 p.m.
Rm. 353
TUTR 2A-D-E05 meets on nine Tuesdays (Jan. 26, Feb. 2, Feb. 9, Feb. 23, Mar. 8, Mar. 15, Mar. 22, Apr. 5, and May 10)
in room 353, from 12:00 - 12:50 p.m.
LIFE SCIENCES (Anatomy, Biology, Microbiology, Physiology)
TUTR 2A – E06 CRN 31837
Beg Content Training LIFESCI
TUTR 2B – E06 CRN 31838
Inter Content Training LIFESCI
IntAdv Content Training LIFESCI
TUTR 2C – E06 CRN 31839
Adv Content Training LIFESCI
TUTR 2D – E06 CRN 31840
Jennifer Lange
Fridays
1:00 - 3:05 p.m.
Rm. 2108
TUTR 2A-D-E06 meets on three Fridays (Jan. 29, Feb. 5, Feb. 19) in room 2108, from 1:00 - 3:05 p.m. on 1/29 and 2/19,
and from 1:00-5:10 p.m. on 2/05.
SOCIAL SCIENCES (Anthropology, ECD, Geography, History, Political Science, Psychology)
TUTR 2A – E07 CRN 31841
Beg Content Training SocSci
Inter Content Training SocSci
TUTR 2B – E07 CRN 31842
IntAdv Content Training SocSci
TUTR 2C – E07 CRN 31843
Adv Content Training SocSci
TUTR 2D – E07 CRN 31844
Mireille Giovanola
Fridays
1:25 - 2:55 p.m.
Rm. 501
TUTR 2A-D-E07 meets on five Fridays (Jan. 29, Feb. 19, Mar. 18 , Apr. 8, and May 13)in room 501, from 1:25 - 2:55 p.m.
SOTA (Architecture, Art, Art History, Music, Photography)
Beg Content Training SoTA
TUTR 2A – E08 CRN 32212
Inter Content Training SoTA
TUTR 2B – E08 CRN 32213
TUTR 2C – E08 CRN 32214
IntAdv Content Training SoTA
TUTR 2D – E08 CRN 32215
Adv Content Training SoTA
Eric Schultz
Mondays
6:00 - 7:30 p.m.
Rm. 1240
TUTR 2A-D-E08 meets on five Mondays (Feb. 1, Feb. 22, Mar. 21, Apr. 18, and May 16) in room 1240, from 6:00 - 7:30 p.m.
ENGLISH AS A SECOND LANGUAGE (ESL)
TUTR 2A – EX1 CRN 31845
Beg Content Training ESL
Inter Content Training ESL
TUTR 2B – EX1 CRN 31846
IntAdv Content Training ESL
TUTR 2C – EX1 CRN 31847
TUTR 2D – EX1 CRN 31848
Adv Content Training ESL
Kent Uchiyama
Fridays
1:25 - 2:55 p.m.
Rm. 108
TUTR 2A-D-EX1 meets on on six Fridays (Jan. 29, Feb. 5, Feb. 19, Mar. 11, Apr. 8, and May 13) in room 108, from 1:25 2:55 p.m.
LCS Pay Periods
Spring 2016
**This chart applies to all LCS paychecks.
Time sheets DUE
Payday
Pay Period
Monday, February 1, 2016
February 29, 2016
Jan. 16th – Feb. 15th
Monday, March 7, 2016
March 31, 2016
Feb. 16th – Mar. 15th
Monday, April 4, 2016
April 29, 2016
Mar. 16th – Apr. 15th
Monday, May 2, 2016
May 31, 2016
Apr. 16th – May 15th
Friday, May 27, 2016
June 30, 2016
May 16th – June 15th
Please take note:
“Payday” – is the date you receive your check
“Pay Period” – is the period of time which your paycheck covers
Chabot College Learning Connection Staff
LCS Pay Periods
Spring 2016
**This chart applies to all LCS paychecks.
Time sheets DUE
Payday
Pay Period
Monday, February 1, 2016
February 29, 2016
Jan. 16th – Feb. 15th
Monday, March 7, 2016
March 31, 2016
Feb. 16th – Mar. 15th
Monday, April 4, 2016
April 29, 2016
Mar. 16th – Apr. 15th
Monday, May 2, 2016
May 31, 2016
Apr. 16th – May 15th
Friday, May 27, 2016
June 30, 2016
May 16th – June 15th
Please take note:
“Payday” – is the date you receive your check
“Pay Period” – is the period of time which your paycheck covers
TIME SHEET EXAMPLES
This TIME SHEET is an example for the pay period covering OCTOBER 16th through NOVEMBER 15th.
Staff have pre-filled all the information that DOES NOT CHANGE: the DATES the time sheet covers, the
DIVISION/AREA, and the DAYS OF THE WEEK for this particular pay period.
Here’s what you need to fill in: your NAME, your W#, the # OF UNITS you are taking at Chabot, your
SIGNATURE and DATE and last but not least, the # OF HOURS YOU WORKED TOTAL FOR EACH DAY.
Write your NAME
here…
…and your W#
here.
Be sure you SIGN
and DATE before
turning in!
Write in the total #
of hours you
worked for each
date.
Write the # of
units you are
taking here
And here’s an example of a COMPLETED time sheet for the same pay period, for comparison:
Don’t change the
DIVISION/AREA!
If you don’t work
on a date, just
leave the box
BLANK.
If you see a date with
“-----“ in the box
where your hours go,
it’s a date that campus
is closed and there is
no work.
This line needs to
be signed by the
Learning
Connection’s
administrator;
please don’t have
anyone sign here
– we’ll take care
of that!
If you ever have any questions about how to fill out your time sheet, please come ask any LC staff
member – we are more than happy to answer your questions and help you!
Remember the pay period covers the 16th of the first month through the 15th of the following month.
Even though this time sheet gets turned in on 11/02 (before the pay period ends), staff will fill in your
hours through the 15th so that your paycheck covers all your hours.
Learning Assistant/Special Assignment Time Log
Learning Connection
Name:_______________________________
Date
1/22
( Please Print Very Clearly )
Day
Class
Time In
Time Out
MTWTFS
ENGL 102
1:00
2:45
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
MTWTFS
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
Total
1.75
Week of: _____/_____/_____
Instructions for Learning Assistants and their Instructors/staff
Please round time to the closest quarter hour and record the total as a decimal.
For example, 15 minutes would be written at 0.25, 30 minutes would be written as 0.5
and 45 minutes would be written as 0.75 hours. (see example to the left)
You must turn in a separate time log each week you work. Time logs must be signed
by both you and your instructor/staff, or they will be returned to you as "incomplete."
Completed time logs should be left in your folder in the LC (rm. 2351) at the end of the
week. If the LC is closed, you may leave your time log in the mailbox to the right of the
front door.
You must have turned in a completed time log for all hours claimed on your gold time
sheet. Gold time sheets are due in your folder on the first Monday of each month.
Total Hours _______
I agree that the above information is complete and accurate
Learning Connection Scholar Signature________________________________________________
Date __________________
The Learning Assistant or Special Assignment Learning Connection Scholar above has performed the assigned duties
Instructor/Staff Signature__________________________________________________________
Date __________________
OFFICE USE ONLY
Received: ________ Paid: ________
ǁ
For projected weeks - Projected Hours: ________ Actual Hours: ________ Difference: _______
Chabot College
Learning Connection
Scholar Availability
Name: _______________________________________________ Date: ___________________
1. Put an “X” in the box for the hours you would most prefer to work; you must mark at least
five hours total.
2. You may mark up to four (4) hours in a row. LCS will not be scheduled to work more than
four hours in a row. (Example: 12:00 – 4:00 pm)
3. You must be available for the full hour. For example, if you have a class that gets out at 2:15
pm, you cannot mark 2:00 – 3:00 as available.
4. Expect to work during the hours you mark as available; do not mark hours as available if you
will need to study, eat meals, attend instructor office hours, or take care of personal business
during those hours.
We will schedule you according to availability, and program and student needs.
Maximum # of hours per week I want to work: __________
On campus employment (please check):
This is the only on-campus job I will have this semester.
I am currently working on-campus in the following area: ____________________
I am planning on working on-campus in the following area: ____________________
Monday
Tuesday
Wednesday
Thursday
Friday
9:00 – 10:00
10:00 – 11:00
11:00 – 12:00
12:00 – 1:00
1:00 – 2:00
2:00 – 3:00
3:00 – 4:00
4:00 – 5:00
5:00 – 6:00
6:00 – 7:00
LC (rm. 2351) is open Monday-Thursday, 9:00 am – 7:00 pm & Friday, 9:00 – 12:00 pm.
Office use only:
Subjects Approved:
Areas Approved:
TUTR 1 Sect:
TUTR 2 Sec:
Hour Limit:
□ Entered in GRID
□ GRID Uploaded
Date:
Date:
Staff Initials:
Tutor Request Form
Add Hours to Availability
Tutors may request to add hours to their availability throughout the semester; however, requests
will be approved based on program need.
Name: _________________________________
W#: ______________________________
Tutor Subject Area: ___________________________________________________________
Days/hours you would like to add:
Circle One
Start Time
End Time
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
Reason: ______________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Sign: ________________________________________________ Date: __________________
Office Use Only:
Date Received:
Approved by:
Changes made by:
Date:
Chabot College
Tutor Request Form
Drop Hours from Availability
In cases of emergency (death or illness), Drop Hours Request Forms may be submitted at least
one week before the change in schedule goes into effect. Tutors are required to maintain their
current schedule until the request has been approved and they have been notified by staff.
*Tutors must be available at least 5.0 hours per week. Drop requests that bring a tutor’s
available hours under 5.0 per week will NOT be approved.*
Name: _________________________________
W#: ______________________________
Tutor Subject Area: ___________________________________________________________
Days/hours you would like to drop:
Circle One
Start Time
End Time
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
M
T W
R
F S
_____________________
to
_____________________
Reason: ______________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Sign: ________________________________________________ Date: __________________
Office Use Only:
Date Received:
Approved by:
Changes made by:
Date:
Chabot College
Checking Your Schedule
LC Scheduled Appointments
Appointments may be scheduled until 7:00 pm the day before, so you will need to check your schedule
after 7:00 pm the night before each day that you work. For example, to check your schedule for Thursday,
Sept. 4th, you will need to log on to the website after 7:00 pm on Wednesday, Sept. 3rd.
Web address: https://intranet.clpccd.cc.ca.us/counselorsgrid/login.aspx
On the right-hand side of the screen, you will see a column
with several headings. (see example to the right)
User name: path
Password: 2351
Example
Under the “Counselor” heading, select your name from the
drop-down menu.
Select tomorrow’s date, and your schedule for the day will
be shown. BE SURE TO LET THE PAGE LOAD AND
VERIFY THE DATE IS CORRECT! Click “Log Off”
when you finish.
If you have any problems accessing or understanding your
schedule, please come see Learning Connection staff.
Below is a list of the different schedule codes you might
see and a description of each.
CODE:
CLOSED
////
AVAIL
BOOKED
GROUP
LNGCEN
WRAC
STEM
BUS
COMMLAB
CHEM
STUDYGRP
SP-EOPS
SP-TRIO
SWWRAC
SWLC
SAVED
TUTR ABS
ABSENT
DESCRIPTION:
Campus closed, no work
Time you did not list as available
Time you listed as available; no appt scheduled
Scheduled appointment
Scheduled group appointment (1 or more students)
Scheduled for ESL drop-in tutoring
Scheduled for WRAC drop-in tutoring
Scheduled for STEM drop-in tutoring (formerly Math Lab)
Scheduled for BUS drop-in tutoring
Scheduled for COMMLAB drop-in tutoring
Scheduled for CHEM drop-in tutoring
Study Group
Scheduled for Special Program drop-in tutoring - EOPS
Scheduled for Special Program drop-in tutoring - ASPIRE
Scheduled for WRAC front desk
Scheduled for LC front desk
Blocked hours due to payroll submission - no appts. scheduled
Tutor Absent
Tutee Absent
Student Assistant/Tutor
Notice of Absence
If you will be absent, please notify staff as soon as possible so we can follow up as needed to reschedule students and/or find coverage for your drop-in hours. You should submit this notice
even if you do not currently have any appointments scheduled during that time.
To submit, go to the LC website then click “Information & Forms for LC Scholars” and scroll
down to the bottom, under “Schedule & Contact Info Forms.” Then, click the “Notice of
Absence” link.
Chabot College
Scheduled Tutoring Appointments
LC – Room 108
Our primary mission is to ensure that instructors, students, and staff
have the support they need to achieve their teaching and learning goals.
When you are scheduled to work in Learning Connection for scheduled tutoring appointments, you
will be providing 50-minute sessions to help students with questions and work.
LC tutoring is located in room 108. LC will be open Monday through Thursday 9 am to 6 pm and
Friday 9 am to 12 pm. Scheduled appointments may take place during LC’s open hours; appointments
taking place from 6-7pm will take place in the Library. Hours are subject to change.
Before your first scheduled tutoring appointment:
• Log into the Grid website after 7:00 pm the day before to check your schedule and see who has
scheduled an appointment with you. For example, to check your schedule for Thursday,
September 3rd, you will need to check your schedule online after 7:00 pm on Wednesday,
September 2nd. You will need to check your schedule every day.
• If for some reason you cannot meet with the student as scheduled, notify the LC Front Desk
immediately so the appointment can be rescheduled.
When you report to LC for your tutoring appointment:
• Be sure to arrive in LC on time
• Sign in on the SARS computer using the “Employee Log-in” button
• Make sure you have your nametag on and clearly visible
• If this is your first appointment with the student:
o Look to see if there are any students who are waiting to meet with a tutor; say the name
of the student you are looking for aloud and see if you can find the student
o Once you find your student, make sure he or she has signed into SARS, then introduce
yourself, go over the handout “Making the Most of your Tutoring Appointment,” and
ask about their goal for the appointment.
• For every appointment:
o Make sure your student has signed in on SARS. If they arrived more than 15 minutes
after the appointment start time, they need to notify LC staff at the front desk.
• If your tutee is absent for their tutoring session, notify the front desk
Remember that the staff is here to help you and answer any questions
you might have, so please don’t hesitate to ask!
Chabot College
Drop-in Tutoring
LC - Room 108
Our primary mission is to ensure that instructors, students, and staff
have the support they need to achieve their teaching and learning goals.
When you are scheduled to work in Learning Connection for drop-in tutoring, you will be
providing 20-minute sessions to help students with questions and work.
LC drop-in tutoring is located in room 108. LC drop-in tutoring is available during various times
depending on the subject area. To verify current drop-in hours, please see LC staff.
When you report to LC for your shift:
•
•
•
•
•
Be sure to arrive in LC on time
Sign in on the SARS computer using the “Employee Log-in” button
Make sure you have your nametag on and clearly visible
Check the whiteboard under the subject area for which you provide drop-in tutoring
(Business, ESL, etc.) for students who are waiting to meet with a tutor.
If students are waiting to meet with a tutor, call the first name on the board and introduce
yourself. Cross off or erase the student’s name on the board. You will meet with the
student for about 20 minutes before moving on to the next student on the list.
Remember that staff is here to help you and answer any questions
you might have, so please don’t hesitate to ask!
Chabot College
Drop-in Tutoring
WRAC
Our primary mission is to ensure that instructors, students, and staff
have the support they need to achieve their teaching and learning goals.
When you are scheduled to work in WRAC, you will be providing 20-minute sessions to help
students with papers, essays, and presentations.
WRAC is located in room 192, inside the LC Center, room 108. Drop-in tutoring is available
Monday – Thursday, 9:00 a.m. to 6:00 p.m. and Friday 9 am to 12 pm. Hours are subject to
change.
Be sure to check the WRAC schedule to see when you are scheduled, and let Learning
Connection staff know immediately if you are no longer able to work any of the times you have
been scheduled. Check your email regularly the first few weeks of the semester for any updates
or revisions to the schedule.
When you report to the WRAC center for your shift:
•
•
•
•
•
•
•
•
Be sure to arrive in WRAC on time
Sign in on the SARS computer using the “Employee Log-in” button
Make sure you have your nametag on and clearly visible
Introduce yourself to the LC (Learning Connection) front desk
Check the whiteboard for students who are waiting to meet with a tutor.
If students are waiting to meet with a tutor, call the first name on the board and introduce
yourself. You will meet with the student for about 20 minutes before moving on to the
next student on the list.
Before you sit down with your student, ask them if they have signed into the SARS
computer. If they have not, show them how to sign in.
Fill out a WRAC tutor report form, available at the Front Desk, during each session. This
form is in duplicate, so be sure you press hard enough to go through all the pages:
-white copy goes in your tutor folder in the WRAC Front Desk
-yellow or pink copy goes to the student
Remember that staff is here to help you and answer any questions
you might have, so please don’t hesitate to ask!
Chabot College
TUTOR REPORT FORM
WRAC
Student Name:
Course:
Instructor:
Date: ____/____/____
Time In: _________
Time Out: _________
 Checked in on SARS Computer
 Wrote name on the board to meet with a tutor
 Brought relevant materials for the session (textbook, assignments sheet, drafts of writing, etc.)
My goal for our session:
Tutor, please verify that the student has filled out all of the above before beginning the session.
Tutor Name: ___________________________________________________________________
Summary of session (How the time was used):
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Question/concerns of the student regarding his or her learning process or regarding the course:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
At the end of the session, please make sure that you:
 Walked student to SARS computer for sign-out
 Gave student white copy of Tutor Report
 Placed colored copy of Tutor Report in your folder in WRAC
Chabot College
Drop-in Tutoring
STEM Center (formerly Math Lab)
Our primary mission is to ensure that instructors, students, and staff
have the support they need to achieve their teaching and learning goals.
When you are scheduled to work in the STEM Center, you will be providing drop-in math or
chemistry tutoring for students, answering questions about concepts and helping students with
math or chemistry problems.
The STEM Center is located in room 3906 and is open Monday – Thursday, 9:00 a.m to 6:45
p.m., and Fridays, 9:00 a.m. to 12:00 p.m. Hours are subject to change.
Be sure to check the STEM Center schedule to see when you are scheduled, and let LC staff
know immediately if you are no longer able to work any of the times you have been scheduled.
Check your email regularly the first few weeks of the semester for any updates or revisions to the
schedule.
When you report to the STEM Center for your shift:
•
•
•
•
•
•
•
•
•
•
Be sure to arrive in room 3906 on time.
Sign in on the SARS computer using the “Employee Log-in” button.
Check out a vest at the STEM desk. When you check out a vest for the first time, you will
need to read and fill out the Tutor Vest Agreement form.
Make sure you have your name tag on and clearly visible.
Be sure to introduce yourself to the instructor you are working with.
Students will raise their hands when they have questions. When you see a student with a
question, ask how you can help them.
If any questions arise that you cannot answer, refer the student to the instructor present.
If a student reports that their hours were not properly recorded, help them write down
their hours in the log book.
If a student reports a computer problem, verify the problem and record it on the log sheet.
Don’t forget to return your vest to the front desk at the end of your shift.
Remember that staff is here to help you and answer any questions
you might have, so please don’t hesitate to ask!
Chabot College
Chabot College
S T EM
Tutor Vest Agreement
Science | Technology | Engineering | Mathematics
As a Learning Connection Scholar for the STEM Center, you are required to wear a vest during
the hours you are scheduled for drop-in tutoring in Room 3906. This is so students can easily
identify you when you are working.
By my signature below, I agree to have read, understood, and accept the following
statements.








I will check-out a vest from the center cubicle in the STEM Center at the start of every
shift.
I will wear the vest at all times while I am scheduled for drop-in tutoring.
I will not take the vest with me to class or anywhere outside of Room 3906—it is my
responsibility to promptly return the vest at the end of my shift.
I bear the responsibility of returning the vest in the same condition as originally checkedout.
I assume all responsibility for any damage, loss, or theft of the vest while it is in my
possession
All costs associated with the loss, cleaning, theft, or damage of the vest while on loan to
me will be my sole obligation.
Any unpaid balances may cause a hold to be placed on my student account until all
balances are paid.
By not complying with the above statements I understand that my employment with the
Learning Connection may be terminated.
Tutor Full Name: ___________________________________ Date: ___/___/___
Tutor Signature: _____________________________________
Staff Initials: __________ Date: ___/___/___
Chabot College
S T EM
Tutor Vest Checkout
Science | Technology | Engineering | Mathematics
As a Learning Connection Scholar for the STEM Center, you are required to wear a vest during
the hours you are scheduled for drop-in tutoring in Room 3906 so that students can easily
identify you. Please return the vest at the end of your shift. Thank you!
Full Name
Vest
Number
Check-out
time
Check-in
time
Staff
Initials
Scheduling an Appointment
LC – room 108
Thank you for your interest in scheduling a tutoring appointment!
The Learning Connection (LC) offers two different ways to schedule tutoring appointments. You can schedule
recurring appointments through the LC front desk (in-person), or you can schedule one-time appointments
through the website scheduling system (online).
• Scheduling an appointment through the LC front desk (in-person)
All recurring appointments are scheduled through the LC front desk. To schedule a recurring
appointment, visit the LC front desk to pick up your Request for Tutoring. Request forms will be
available starting the first week of the semester.
Fill out your request form and turn it in to the front desk. We will contact you by phone and/or email
once your appointment has been scheduled.
Request forms will be processed in the order they are received.
Scheduled tutoring appointments will begin the third week of the semester.
• Scheduling an appointment through the website scheduling system (online)
All appointments that are scheduled through the website scheduling system are one-time appointments.
If you would like to meet with a tutor again, you will need to schedule another appointment.
You may schedule an appointment one to four days in advance through the website scheduling system.
The website will not allow you to schedule same day appointments.
To schedule a one-time appointment using the website scheduling system, please follow the
steps below.
From the Chabot College website, www.chabotcollege.edu, move the mouse cursor over the “Quick links”
heading in the upper right-hand corner of the Chabot College website, then click on “Tutoring.” This will take
you to the Learning Connection webpage.
Next, click on “Appointment Scheduling” in the left-hand menu. You may also type the link below:
http://www.chabotcollege.edu/LearningConnection/appointmentscheduling/
You will be directed to the “Scheduling Appointments” page. Read through carefully, then click on the green “I
agree” button at the bottom of the page.
Do NOT click on “I AGREE” until you have read the “Instructions and Terms of Agreement.” These give
important information about tutoring appointments, scheduling, and what to do if you need to cancel an
appointment.
You will now be directed to the scheduling system. Follow the directions on the page to log in.
Once logged in, click on the button labeled “Make Appointment.”
You may also click on “View Appointments” to see the appointments you have scheduled.
You will next be asked to select the course you wish to be tutored in.
BE SURE THAT YOU CLICK ON THE CLASS SO THAT IT IS HIGHLIGHTED IN BLUE! IF YOU
SKIP THIS STEP, YOU WILL NOT BE ABLE TO PROCEED.
After you have selected the course and clicked “Continue,” you will be able to search for available
appointments. You may search for any open appointment, or you may search for open appointments for a
specific day of the week, time, or tutor. Click “Find Appointments” to see available appointments.
Next, look through the available appointments until you find the one you want. Click the box with the star in it
under “Select.”
You will be asked to verify your phone number and to confirm your email address. Click “Continue” to
schedule your appointment.
You will be sent a confirmation email from the Learning Connection with your appointment information.
You may have one scheduled appointment per week, per class.
If you have any questions, please ask Learning Connection staff or call 510-723-6920.
Thank you!
Instructions and Terms of Agreement
Online Scheduling of One Time Appointments
General Information
• The website will not allow you to schedule same day appointments.
• Appointments may be scheduled one to four days in advance.
• Appointments take place in the LC (Room 108) and are scheduled for 60 minutes. There will be 50 minutes of
actual tutoring time.
• You may schedule one appointment per week per class.
• You may be scheduled in a small group appointment based on tutor availability. LC cannot guarantee
individual tutoring appointments due to the limited number of tutors available.
Canceling an Appointment
• If you are unable to attend a tutoring session you must call, email or leave a message with the Front Desk no
later than 6 pm the day before your scheduled appointment. If your appointment is scheduled to occur on a
Monday, you must call the Front Desk before 11:00 am on the Friday before your appointment.
o To cancel by e-mail: send an e-mail to learningconnection@chabotcollege.edu with the subject
“Cancel an appointment.”
o To cancel by phone: call the LC front desk at (510) 723-6920. When leaving a message you should
speak slowly and clearly. It is a good idea to leave your phone number so we can call you back if
needed.
• If you cancel an appointment on the same day that the appointment is to occur, or outside of the guidelines
noted above, you will be considered absent. If you have frequent absences, you may be blocked from
scheduling any further appointments.
Student Responsibilities
•
•
•
•
•
•
You must arrive on time for scheduled tutoring appointments. If you arrive more than 15 minutes late, you are
considered “ABSENT,” and the appointment is not guaranteed.
You must sign in on the SARS computer upon arrival in LC (room 108). If you do not sign in to SARS when
you arrive in LC you will be marked “ABSENT.”
Eating and drinking are not allowed in LC; however, water bottles are acceptable in the tutoring area.
As a courtesy to others, students must turn off cell phones or place them on vibrate before entering LC. If
students need to use their cell phones, they should do so in the Building 100 lobby, outside the LC center.
Children are not allowed in the center. This is a Chabot College policy.
By clicking the link below, students acknowledge that they agree to the policies and terms listed above. Any
questions regarding the policies and terms listed above may be directed to Learning Connection staff or the
Program Coordinator.
Request for Tutoring
Rm. 108
To request a weekly recurring tutoring appointment, please fill out this form and turn it in to the Learning
Connection (room 108). Requests will be processed in the order they’re received and appointments will be
scheduled based on tutor availability. You will be contacted by phone and/or email once we are able to
schedule your tutoring appointment.
Name (First & Last): _____________________________________ W# ________________
Email (please print CLEARLY): ________________________________ Phone: _____________
Please list ONLY the courses for which you need tutoring.
Course (ex. ENGL 1A)
Instructor
Name of Preferred Tutor*
*If you have a specific tutor you would like to work with, please list his or her name here. If your preferred
tutor is not available during the times you requested, we’ll proceed to schedule you with another tutor who
matches your availability.
Please indicate the times that you are available for tutoring appointments as follows:
1. Number the appointment times at which you are available in order of preference: “1” for your first
choice, “2” for your second choice, “3” for your third choice, etc.
2. If you are not available, leave the box blank.
**Remember that tutoring appointments are scheduled for 50 minutes.**
Hours
Monday
Tuesday
Wednesday
Thursday
Friday
8:00 am – 9:00 am
9:00 am – 10:00 am
10:00 am – 11:00 am
11:00 am – 12:00 pm
12:00 pm – 1:00 pm
1:00 pm – 2:00 pm
2:00 pm – 3:00 pm
3:00 pm – 4:00 pm
4:00 pm – 5:00 pm
5:00 pm – 6:00 pm
6:00 pm – 7:00 pm
By signing below you are acknowledging that you have received a copy of the Instructions and
Terms of Agreement, and have read and agree to abide by the policies set forth in it.
Signature:
Date:
FOR OFFICE USE ONLY
Course:
Day of Week:
Time:
Name of Tutor:
Monday

to
Tutee contacted by:
□ Phone  Date:____ Initials:____
□ Spoke
□ Left voicemail
□ Not able to leave voicemail
□ Email Date:____ Initials:____
Course:
Day of Week:
Time:
Monday

Start Date:
Appointment Notification Details
Did tutee confirm appointment?
□Yes
□No (if No, please select a reason below)
□Time Conflict (please reschedule)
□No longer needs appt. (drop appt.)
□No Response (drop appt. after 1st NS)
Tuesday

to
Course:
Time:
Wednesday

Thursday

Friday

End Date:
Misc. Notes:
Name of Tutor:
Tutee contacted by:
□ Phone  Date:____ Initials:____
□ Spoke
□ Left voicemail
□ Not able to leave voicemail
□ Email Date:____ Initials:____
Day of Week:
Tuesday

Wednesday

Start Date:
Appointment Notification Details
Did tutee confirm appointment?
□Yes
□No (if No, please select a reason below)
□Time Conflict (please reschedule)
□No longer needs appt. (drop appt.)
□No Response (drop appt. after 1st NS)
Thursday

Friday

End Date:
Misc. Notes:
Name of Tutor:
Monday

to
Tutee contacted by:
□ Phone  Date:____ Initials:____
□ Spoke
□ Left voicemail
□ Not able to leave voicemail
□ Email Date:____ Initials:____
Tuesday

Wednesday

Start Date:
Appointment Notification Details
Did tutee confirm appointment?
□Yes
□No (if No, please select a reason below)
□Time Conflict (please reschedule)
□No longer needs appt. (drop appt.)
□No Response (drop appt. after 1st NS)
Thursday

End Date:
Misc. Notes:
Friday

Instructions and Terms of Agreement
Recurring Tutoring Appointments
General Information
•
Appointments take place in the LC (Room 108) and are scheduled for 60 minutes. There will be 50
minutes of actual tutoring time.
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You are allowed 50 minutes of scheduled tutoring per week per course.
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LC cannot guarantee individual tutoring appointments due to the limited number of tutors available.
You may be scheduled in a small group appointment based on tutor availability.
Attendance
If you are absent two or more times you may be dropped from your recurring appointment and will
only be able to schedule one-time appointments through the online scheduling system. You are considered
absent if:
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You arrive more than 15 minutes late for a tutoring appointment.
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You do not sign in on the SARS computer upon arrival for a tutoring appointment.
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You fail to cancel an appointment in a timely manner. To cancel an appointment you must contact the
LC no later than 6:00 PM the day before the appointment is scheduled. If the appointment is
scheduled to occur on a Monday you must call the front desk before 11:00 AM on the Friday
preceding the appointment.
o To cancel by e-mail: send an e-mail to learningconnection@chabotcollege.edu with the
subject “Cancel an Appointment.”
o To cancel by phone: call the LC front desk at (510) 723-6920. When leaving a message you
should speak slowly and clearly. It is a good idea to leave your phone number so we can call
you back if needed.
o Appointments may also be cancelled by speaking to an LC staff member or leaving a message
at the front desk.
Any questions regarding the policies and terms listed above may be directed to Learning Connection staff or
the Program Coordinator.
LC Guidelines and Responsibilities
Review the session.
Rm. 108
Students in the LC for scheduled tutoring appointments should:
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Arrive on time and sign in on the SARS computer.
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Bring any necessary materials, including the course syllabus, textbook and class notes.
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Bring specific questions about the material being covered in the session.
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Keep the following in mind:
o Your tutor will:
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Help you make sense of what you don’t understand.
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Show you how to find the right answer.
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Review homework you’ve completed.
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Help you learn to read your textbook for understanding.
o Your tutor will not:
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Teach the material or act as your instructor.
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Give you answers or solutions to questions and problems.
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Do your homework for you.
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Explain passages from a textbook you haven’t read.
Please note:
Water bottles are allowed in the tutoring area; otherwise, eating and drinking are prohibited in
the LC.
Cell phone conversations are not allowed in the LC. Phones must be turned off or set to vibrate.
Children are not allowed in the center. This is a Chabot College policy.
Any questions regarding the policies and terms listed above may be directed to Learning
Connection staff or the Program Coordinator.
Welcome to the Learning Connection!
Don’t forget to sign in on the SARS computer when you arrive for your appointment.
After you enter your W#, you will see the screen below. If you do NOT see the screen below, please see
the front desk for assistance.
If you are meeting your tutor for the first time, please see the front desk staff for assistance.
After your scheduled tutoring appointment is finished, you do not need to sign-out.
If you want to continue working in the LC after your tutoring appointment is finished, you will need to
sign in on the SARS computer again and select the appropriate reason. If that reason is anything other
than a scheduled tutoring appointment, you will need to sign out before you leave.
Questions? Contact us
Telephone: (510) 723-6920
E-mail: LearningConnection@chabotcollege.edu
Hours of Operation
Monday through Thursday:
Friday:
9:00 AM – 6:00 PM
9:00 AM – 12:00 PM
Make the Most of Your Tutoring Session
Room 108
Before the session, do as much of the reading and the homework as possible. Come prepared with questions.
If you have not had time to read and try the homework, bring your text and the assignment to the tutoring
session. Bring class notes as well.
With the tutor, set a goal for the tutoring session. Sample goals might be:
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Review the assignment
Make sure you know how to break down problems
Start the homework (on your own) so you can ask the tutor specific questions and complete the
homework on your own
Review for a quiz or test
Look over a quiz or test you have had returned to you
Figure out a difficult reading passage
Discuss ideas for an essay
Work for 40 minutes accomplishing the goal you and the tutor have set for the session.
Review the session.
Make plans for the next session and what you might do to prepare.
REMEMBER!
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Tutors are not allowed to do your work for you. But they CAN help you understand and apply the
material so you can learn how to do the work yourself. For example, English tutors are not allowed to
proofread your papers for you, but they CAN show you how to proofread.
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See your instructor when you need help that the tutor isn’t able to provide.
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If you scheduled a recurring tutoring appointment, your tutor expects to meet with you ever week.
Please take note of the following:
o Recurring appointments are for students who have something to work on each week. If you
don’t have a current assignment to work on, you should bring past tests, homework, or papers
as well as your book.
o If you come unprepared, your recurring appointment may be dropped.
o If you don’t need a recurring appointment, you can drop your recurring appointment and
schedule one-time appointments instead.
o The Learning Connection cannot guarantee individual tutoring appointments due to the
limited number of tutors available. Therefore, your individual tutoring appointment may
become a group appointment based on tutor availability. Only students who are enrolled in the
same course with the same instructor may be scheduled in group appointments.
All tutors are peer tutors; they are students, just like you.