SSCC Meeting November 17, 2014
Information Packet
Item:
7.1
From:
S.Tenn
Subject:
Education Master Plan student input session
BACKGROUND:
Chabot College is putting together this document which will have great impact on the
future directions of the College. The College has contracted a consulting group to solicit
input from faculty, students, administrators and students about what we’re doing well,
and where we’re lacking at Chabot, to help put together this document.
Student impact is obviously critical, since our aim is to provide the best possible
programs to serve students’ needs and reach the larger goals of an informed, literate,
critically thinking, empathetic citizenry to carry California forward far into the future.
RECOMMENDED ACTION:
The SSCC should give as much input as possible to the visitors from MIG Consulting
who will be at our meeting.
SSCC Meeting November 17, 2014
Information Packet
Item:
7.2
From:
J.Esquire
Subject:
Administrative Assistant for SSCC (follow-up)
BACKGROUND:
The 2013-2014 Student Senate approved a budget of $21,000 to provide the incoming
2014-2015 Student Senate with an administrative assistant to help organize the Student
Senate to better serve the student constituency of Chabot College.
RECOMMENDED ACTION:
To hired an assistant on a temporary basis to see if it will make the Student Senate
operate more efficiently.
Item:
7.3
From:
L.Flores
SSCC Meeting November 17, 2014
Information Packet
Subject:
Appropriations Committee Recommendations
BACKGROUND:
PART 1)
1A. SBBC Community College Career Institute, Recommended Funding: $725
Rationale: This funding requests falls under Priority Two of our Funding Criteria Grid.
Highlights:
· The applicant sought other funding sources.
· The applicant obtained funding elsewhere before approaching Student Senate.
· The amount requested is a reasonable amount per student with potential to influence
more.
1B.Walk for Fitness Campaign, Recommended Funding: $400
Rationale:
This event/weeklong campaign seeks to benefit 50-200 Chabot students with the
primary intent to promote wellness and educated students.
Highlights:
A significant thing to point out is the relative inexpensive nature of the request, the cost
is projected to be between $2.00-2.67 per student.
SSCC Meeting November 17, 2014
Information Packet
1C. Women’s History Month Event 2015, Recommended Funding: $1,800
Rationale:
This funding request falls under Priority One of our funding criteria grid.
Highlights:
The applicant provided decent accounting of previous ASCC/SSCC funding allocations
and the event seeks to continue serving an audience of 250-300 students.
1D) First Monday’s Lecture Series, Recommended Funding: $500 for the
December 2014 event
Rationale:
The actual success of past events could not be accurately determined. The actual
number of students served and the number which the applicant believes were served
either did not match up or were unknown.
It was determined a better outreach effort must be attempted before the SSCC should
fund future events, but the purpose of the series is significant enough to consider the
December 2014 debate as a pilot to be used in determining future funding..
1E) Chabot College Nursing
Recommended Funding: $1,000
Program
Graduation
Pinning
Ceremony,
Rationale:
The funding request falls between Priority One and Priority Two of our funding criteria
grid. The nursing program is actively trying to fundraise for this event and to meet other
needs.
SSCC Meeting November 17, 2014
Information Packet
1F) Black History Month “Century of Black Life, History, and Culture” Event(s),
Recommended Funding: Either $7,500 or $10,000
Rationale:
The request meets Priority One of our Funding Criteria Grid. We have been asked to
fully fund the project in the amount of $10,000.
Some background on the request:
It is estimated 1,000 students will be served as a result of this project.
The applicant indicated the goal of the project is to essentially raise awareness about
African American heritage and culture, and to help students obtain a better
understanding and greater appreciation for historical struggles and accomplishments.
Multiple committee members (myself included) believed it would be prudent to allocate
$7,500 for this project and ask the applicant to seek other funding sources and reapply
for the difference-if needed.
The most pressing concern by the committee:
$10,000 is a lot of money to tie up for any one (individual) funding request at any given
time. There is no doubt this is something we should sponsor. The Senate should
collectively decide how much it would like to allocate to this project.
Part 2)
I recommend the Student Senate to authorize the following:
A. Amend the De-Stress week event budget cap to $2,000
B. Authorize a “swag” or SSCC marketing/give-away materials budget in the amount of
$5,000 in order to purchase freebies for students which will have the SSCC name and
logo on them.
C. Authorize a revised budget for the (now) December 2014 banquet from $2,000 to
$2,500.
SSCC Meeting November 17, 2014
Information Packet
D. Authorize the purchase of an engraved Crystal Royal Diamond Award (10.75"H x
6"W x 2.5"D Item #: CM04) for Sara Parker in recognition of her time and guidance as
Faculty Advisor to Student Senate in the amount of $159.96 from www.fineawards.com
due to the following:
The Student Senate’s last Faculty Advisor, Dr. Sara Parker, was not recognized by
Student Senate for the two years she served in that capacity (even though there was
plenty of talk by both the 2012-13 and 2013-14 ASCCs on how and when to do this).
In my personal and professional experience with Dr. Parker, she did an outstanding job
advising Student Senate and deserves recognition for it- this falls under the principle of
“giving credit where credit is due.”
RECOMMENDED ACTION:
I recommend for the Student Senate to approve the funding recommendations from the
Appropriations Committee (with attached committee stipulations), decide on an
allocation for the Black History Month funding request, and authorize the budget(s)
and/or expenditures from Part Two of this agenda item.
tem:
7.4
SSCC Meeting November 17, 2014
Information Packet
From:
K.Dolorito
Subject:
Change in the by-laws: Responsibilities of the Student Trustee (1 Reading)
st
BACKGROUND:
I want the Student Trustee to be more integrated with the Student Senate to meet the needs of the
students of Chabot College. My recommendation below changes Article V, Section I, Subsection
IX and Article VI, Section I
Here is my recommendation for the by–laws change:
Student Trustee
The Student Trustee shall serve as the liaison between the Chabot-Las Positas
Community College District Board of Trustees and the SSCC.
The Student Trustee shall represent the Student Senate of Chabot College at
the Board of Trustees.
The Student Trustee shall write reports communicating to the Board of
Trustees on SSCC activities and concerns.
The Student Trustee shall write reports back to the SSCC of the decisions
made at the Board of Trustees that communicate relevant information.
The Student Trustee shall attend all regularly scheduled Board of Trustee
meetings.
The Student Trustee is recommended to participate in the Community College
League of California, Trustee Organization.
The Student Trustee is encouraged to participate in the California Community
College Association of Trustees.
The Student Trustee shall have a vote in SSCC meetings.
The Student Trustee shall not receive a stipend from the Student Senate.
The Student Trustee shall maintain a minimum of seven
and one half (7.5) hours per week in direct pursuance of SSCC businesses.
The Student Trustee must fulfill all the requirements of an executive in the
SSCC:
Attend and provide assistance with the Student Senate’s Flea Market at
least once a semester.
Serve and attend regularly one 1 college-wide shared governance
committee.
Provide regular reports in regards to developments on the shared
governance committee they serve on. At the discretion of the Senate
SSCC Meeting November 17, 2014
Information Packet
President, these reports may be provided orally during Student Senate
meetings, or a written format, to be submitted monthly to the
Representative-At-Large
Attend regularly all SSCC meetings. Senate members may miss no
more than two unexcused Senate meetings per academic semester.
Serve and attend regularly at least one standing or ad hoc SSCC
committee.
Fulfill the SSCC member duties and responsibilities as stated in Article
VI Bylaws.
RECOMMENDED ACTION:
Discussion of the proposed change.
A second reading of the proposed change will happen at the next SSCC meeting, and after that,
the Senate can vote on whether to approve this change.
SSCC Meeting November 17, 2014
Information Packet
Item:
7.5
From:
K.Dolorito
Subject:
Water Filter Fountain
BACKGROUND:
I imagine these fountains at Chabot College for the benefits of the students. I have done the
research with the help of Bobby and Jean, and we’re ready to install these systems. The problem
is the funding for installment and maintenance. I already brought this matter to the Facilities and
Sustainability Committee of Chabot College.
RECOMMENDED ACTION:
I want to know if the Student Senate is willing to support this project in terms of funding it. I’m
not asking for a full amount. I want the Facilities Committee and the Student Senate to work
together and compromise with the funding situation of this project.
*Advisor’s note: Maria Ochoa, who heads the Chabot Foundation has also expressed interest
in this project, suggesting a three-way split between SSCC, the Chabot Foundation, and Bond
money, as managed by the Facilities Committee.
SSCC Meeting November 17, 2014
Information Packet
Item:
7.6
From:
T.Pedrosa
Subject:
Update from Events Committee (de-stress week/food drive)
BACKGROUND:
Item pulled.
RECOMMENDED ACTION:
SSCC Meeting November 17, 2014
Information Packet
Item:
7.7
From:
D. Hull-Jenkins
Subject:
SSCC Involvement in Food Drive
BACKGROUND:
Item pulled
RECOMMENDED ACTION:
Item:
7.8
From:
H. Shin
SSCC Meeting November 17, 2014
Information Packet
Subject:
SSCC Retreats in December and January
BACKGROUND:
Last time, it was approved that SSCC would have a retreat focused on the topics below
at the end of semester.
SSCC Retreat 1:
The focus will be on continually increasing the quality of our service as SSCC and our
practice’s efficiency. To this end, we will reflect on the past semester, review roles and
procedures we have adopted by custom or according to our bylaws, and start looking
forward to Spring 2015.
● Reflection on Fall 2014; celebrating achievements
● Discussion of specific issues or challenges facing the SSCC
● Open discussion on how to serve the student body in more efficient and
meaningful ways
● Reexamination and Defining of Roles
● Revision of Bylaws
● Development of Spring semester goals and objectives (both program
goals and an advocacy agenda)
For the first meeting, the SSCC will meet from 9 am to 2pm after the final exam week of
this semester (likely December 19), so I believe a light breakfast and/ or lunch should
be provided to Senators.
I also propose that SSCC have another retreat focused as follows:
SSCC Retreat 2:
The focus will be on rethinking resource allocation - both financial resources and the
time and energy of the Senate. Outcomes of this retreat will be clear priorities and
procedures which will allow us to work more productively and achieve the goals and
objectives which we establish at the first retreat. Specifically, we need time for:
SSCC Meeting November 17, 2014
Information Packet
●
●
●
●
Analysis of Budget
Creation of “Standing Rules” by which SSCC can operate, moving forward
Prioritization of Semester goals and objectives
Calendaring
I will create a doodle poll to decide the date of this retreat. It will be just before Spring
2015 starts.
RECOMMENDED ACTION:
Retreat 1:
I would like the Senate to approve funding for
● a light breakfast
● a lunch
Total: $400
Retreat 2
I would like for the Senate to approve that we have this second retreat before the Spring
2015 starts, which will be one of the days between January 12 and January 16.
The length of the meeting will be about 4 hours, including breakfast or lunch.
Motion to approve funding for
● a light breakfast
● a lunch
Total: $400
Item:
7.9
From:
H. Shin
Subject:
Need for clarifying the duty of volunteers
SSCC Meeting November 17, 2014
Information Packet
BACKGROUND:In the previous meeting on September 29, SSCC approved to
reclassify the position “interns” to “volunteers” with office access and computer access
until the Intern-Policy Committee forwards recommendations at a future date. (moved
by Luis Flores and seconded by Theresa Pedrosa)
Committee Members: Jesse Esquire (Chair), Luis Flores, Bianca Bullock, Theresa
Pedrosa, and Alfredo Figueroa
According to the current SSCC roster, there are two people, Obyed Azamey and Rose
Uche as volunteers. Also, I saw two volunteers help SSCC out on the day of Town Hall
Meeting.
For now, since the duty and role of volunteers are not clearly defined yet, both senators
and volunteers have difficulty in utilizing the position titled as “volunteers”.
Considering they have access to the SSCC office and supplies, I believe we need to set
up a guideline or a rule which will enable us to work with more volunteers in a more
efficient way.
RECOMMENDED ACTION:To have volunteers, SSCC should clarify how volunteers
work with senators, and their responsibilities and rights provided as they become SSCC
volunteers. If SSCC does not need volunteers this semester, I suggest that SSCC
abolishes the position titled “volunteers” for this semester, and that the Intern-Policy
Committee work on creating the position of “interns” or “volunteers” for Spring 2015 and
the future years and clarifying the duty and responsibility of each position.
Item:
8.0
Written Reports
Appropriations Committee Report
Finance Director Luis Flores
14 November 2014
The Appropriations Committee met last Thursday from noon to 1:32PM at an open and
publicized meeting which a few applicants attend.
SSCC Meeting November 17, 2014
Information Packet
The committee is working with a $53,440 budget for the rest of the academic year. This
budget will decrease following the SSCC’s Regular Meeting on 11/17/14 ($30,000 has
been reserved for the annual Spring Co-Curricular funding allocation process which is
not part of the aforementioned figure).
Below are the funding requests which the committee determined would be best NOT to
fund and the rationale for this course of action:
1. Theater Arts Competition Festival, Requested Amount $6,000
Rationale:
The funding request application was the incorrect form and with many “holes.” A
revised application was not submitted by the applicant even though a request was made
and had previously been asked to resubmit this month.
Additionally, the request falls under Priority Three of our funding criteria grid. A few
number of students would be served with unclear potential to serve more on the Chabot
College campus as this is an out-of-state event for few Drama/Theater Arts students.
A Faculty supervisor stipend in the amount of $4,000 was included in the proposed
budget. An unclear breakdown of the budget was presented for review.
The applicant will be given the opportunity to re-apply.
1. Chabot Knowledge Garden Club (Passion & Purpose) student funding
request, Requested Amount: $8,825
Rationale: The largest part of the funding request covers what would amount to be a
capital investment by the Student Senate in the Passion and Purpose garden which
consists of establishing permanent power supplies, supporting a drip irrigation system,
solar lighting etc, funding gardening supplies, funding for events as well as pay for
student workers.
The committee determined we need to visually see the garden before we can consider
funding the project in any amount and for a given purpose which would also help to
determine potential impact on the larger student body.
The student applicants will be given the opportunity to re-apply.
SSCC Meeting November 17, 2014
Information Packet
1. “Impetus” book and marketing events, Requested Amount: $2,600
Rationale:
Funding was requested for publishing of a book by Chabot students containing a blend
of fiction, non-fiction, poetry, lyrics, memoirs and interviews with works from 20-25
students as well as for outreach efforts on Chabot College and at local High Schools.
The committee determined that student applicants need oversight by at least one
Faculty person who is willing to co-sign the funding request application with them.
In addition, the committee would like to see a draft of the book before it will reconsider
the possibility of recommending funding for this request- funding outreach efforts at
local high schools is not an option.
The student applicants will be given the opportunity to re-apply.
1. “High School Highway” Funding Requested: $7,550
Rationale:
The funding request is of Priority Three per our Funding Criteria Grid. The target
audience/demographic for the request are high school students. Students from Latin@s
with Purpose would like to go to local feeder (high) schools to speak with high school
students who may be interested in attending Chabot. The committee will not consider
funding this request because the Student Senate’s constituency is not made of high
school students. We represent and are accountable to Chabot students who have
entrusted us to act according to their best interest(s).
The student applicant(s) will NOT be given the opportunity to re-apply.
1. Student Voice Advocacy Project (SVAP), Requested Amount: $5.600
Rationale:
The committee was unable to determine the impact on Chabot students. In addition,
accounting for previous Student Senate allocations was found to be lacking- a detailed
expense report with supporting documentation (such as invoices and sign-in sheets for
SSCC sponsored events)was not present in application.
On an interesting note, even though Student Senate has provided funding for SVAP in
the past, on most occasions, the impact on students has been difficult to pin down.
SSCC Meeting November 17, 2014
Information Packet
The applicant may re-apply.
End of Report
Finance Director Luis Flores
14 November 2014