1.3
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Organizational Items
Call to Order
Roll Call
Executive Officers
President
Jessie Esquire
Vice President
Noeli Paz Soldan
Finance Director
Luis Flores
Inter Club Council Chair
Derek Hull-Jenkins [Interim]
Events Coordinator
Theresa Pedrosa
Communications Director
Hye Shin [Interim]
Secretary
Valeria Cazares [Interim]
Legislative Director
Vacant
Representative-at-Large
Bianca Bullock
Student Trustee
Kate Dolorito
Representatives
Valeria Cazares
Volunteer
Hye Shin
Obyed Azamey
Michael Robinson
Alfredo Figueroa
Bobby John
AJ Assef
Recognition of Quorum
2.0
Adoption of the Agenda
3.0
Approval of the Minutes
SSCC meeting 10/06/14
Public Comments
1.0
1.1
1.2
4.0
The Senate requests that the public speak at this time. Any person wishing to address the Senate on any
matter of concern not stated on the agenda is requested to complete a “Request to Address the Senate”
card and file it with the Communications Director prior to the start of the meeting. The law does not permit
any action to be taken, nor extended discussion of any items not on the agenda, except under special
circumstances as deemed by the presiding officer. The Senate may briefly respond to statements made
or questions posed, however. For further information, please contact the SSCC President for the item of
discussion to be placed on a future agenda.
5.0
5.1
5.2
5.3
5.4
Oral Reports
Finance Director
Student Trustee
Office of Student Life
Faculty Advisor
6.0
6.1
Consent Agenda
Reimbursement of Summer Planning Meetings
L. Flores
6.2
6.3
7.0
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.9
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Approval of cash/check advance of $180.00 for two office fans
L. Flores
Appropriations Committee Recommendations
L. Flores
New Business
Administrative Assistant for SSCC (follow-up)
Discussion/Action
Proposed Change to Bylaws: Vote of Student Trustee
Discussion/Action
Budget/Planning for Halloween week and Town Hall 11/4
Discussion/Action
SSCCC Conference in Los Angeles 11/14-11/17
Discussion/Action
SSCC Retreat
Discussion/Action
Referendum Ad Hoc Committee
Discussion/Action
Follow up to student concerns raised at Town Hall 10/7
Discussion/Action
7.8
Tutoring Nights
Discussion/Action
Flea Market Requirement (follow up)
Discussion/Action
8.0
8.1
8.2
8.3
Written Reports
Reflections on Town Hall 10/6/14
Appropriations Committee Report
Shared Governance Reports
9.0
Good of the Order
10.0
Adjournment
A. Paguio/S. Tenn
K. Dolorito
T. Pedrosa
J. Esquire
H. Shin
L. Flores
M. Robinson
L. Flores
N. Paz Soldan
T. Pedrosa
L. Flores
Next regularly scheduled Student Senate of Chabot College Meeting:
SSCC meets every 1st, 3rd and 5th Monday of the month in the Board Room.
Any person with a disability may request this agenda be made available in an appropriate alternative
format. A request for a disability-related modification or accommodation may be made by a person with a
disability who requires a modification or accommodation in order to participate in the public meeting to the
Office of Student Life, Room 2355, 25555 Hesperian Boulevard, Hayward, CA 94545, between 9:00 AM
and 5:00 PM at least 48 hours before the meeting.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
6.1
From:
L.Flores
Subject:
Reimbursement(s) of Summer Planning Meetings for $93.95
BACKGROUND:
The Student Senate incurred some expenses for the summer planning meetings.
RECOMMENDED ACTION:
I recommend for the Senate to approve the following reimbursements) for summer planning
expenses:
1) Breakfast (Panera Bread): $13.99
2) Office Depot Supplies: $32.68
3) Snacks (Safeway): $20.82 and $26.46
Total: $93.95
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
6.2
From:
L.Flores
Subject:
Approval of cash/check advance of $180.00 for two office fans
BACKGROUND:
As proposed earlier, the Student Senate is in need of some office equipment. For the
time being and because air conditioning in the office is not a possibility due to facility
issues, I’d like to arrange for fans to be purchased from Costco so as to remedy the
high temperature issue of the office.
RECOMMENDED ACTION:
I propose for the Senate to approve a cash/check advance in the amount of $180.00
for the purchase of two “Vornado Full-size Whole Room Air Circulator” fans from
Costco.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
6.3
From:
L.Flores
Subject:
Appropriations Committee Recommendations
BACKGROUND:
Appropriations Committee met today, see funding recommendations below
RECOMMENDED ACTION:
Fund Ai Weiwei/Alcatraz Field Trip in the amount of $1,560 for 52 students with
Appropriations Committee/Student Senate stipulations.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.1
From:
S. Tenn/ A. Paguio
Subject:
Administrative support for SSCC
BACKGROUND:
On Weds. 10/15, Shoshanna and Arnold met with President Susan Sperling, VP
Kritscher of Student Services and former SSCC Advisor Sara Parker to discuss
administrative support for OSL and SSCC.
Outcomes of that meeting:
1) OSL will request funding for a classified assistant through Program Review.
2) The $21,000 set aside by SSCC last spring for this year's budget was designated to
provide direct support for SSCC, not OSL, with the key goal of alleviating work of ICC
Chair and Finance Director in terms of routing disbursement requests and paperwork.
3) Since the cost of a half-time admin. asst. has now been determined at $30,000, SSCC
can decide to do any of the following:
Option A) commit $30,000 to hire a half-time admin. assistant to support SSCC
Option B) not commit any funding to administrative support for SSCC
Option C) shift funding from SSCC to OSL, perhaps using vending machine and flea
market revenues, to in essence "contract OSL" to provide administrative support for
SSCC processes.
Issues related to Option A (SSCC hiring a half-time asst. to support SSCC):
1) Whom would that person report to or take directives from? All Senators?
2) Should SSCC really hire long-term personnel if only a campus administrator can evaluate
and provide oversight?
3) If SSCC hires a permanent position, this will put an ongoing burden on future SSCCs.
Issues related to Option B
SSCC has many goals and limited time. The Senate would benefit from administrative support,
and doing nothing will leave a larger burden on current Senators.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
RECOMMENDED ACTION:
Option C:
SSC could shift the flea market (both responsibility and revenues) as well as possibly vending
machine responsibility and revenues to OSL, since SSCC currently lacks time, interest, and
training to handle oversight of such operations and personnel associated with them.
This would amount to $15 - 20,000 in funding (potentially much more in years ahead). The
understanding would then be that OSL would apply that funding to support SSCC
administratively, but OSL would be free to hire as needed, and would be responsible for
conducting evaluations of hired assistants, etc. Every semester, OSL could track hours spent
exclusively carrying out SSCC work, and if hours went above amount covered by flea market
and vending revenues, SSCC would need to decide to either provide more funding or reduce
SSCC work requested of OSL.
Such administrative assistance to SSCC would be determined by the Senators, but could
conceivably include:
●
●
●
●
routing financial paperwork and tracking of financial transactions including scholarships,
and funding directed to co-curricular accounts (clubs and other recipients of SSCC
funding)
handling purchases of supplies for SSCC office
posting of SSCC events/announcements to campus monitors; occasional zonemail
announcements
updates to SSCC website
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.2
From:
K. Dolorito
Subject:
Proposed Change to Bylaws: Vote of Student Trustee
BACKGROUND:
Currently, the Student Trustee is not allowed to vote during SSCC meetings. Since the
Student Trustee is also a representative of the students of Chabot College, it's only right
that he or she gets the right to vote during the SSCC meetings so he or she can better
represent the students of Chabot College.
RECOMMENDED ACTION:
Change the bylaws if there is no legal reason why not to do so.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.3
From:
T. Pedrosa
Subject:
Halloween Week, Town Hall 11/4 and forming an Events Committee
BACKGROUND:
October
Voter information (10/28 and 10/30) - $200
November
- Red White and Blue Town Hall (Nov. 4th) - $500
- Thanksgiving Canned Food and Toy Drive - $2000
December
- Canned Food and Toy Drive continued
- De-Stress Week
RECOMMENDED ACTION:
Approve an Events Committee
Approve a Budget for Events above
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.4
From:
J. Esquire
Subject:
SSCCC Conference in Los Angeles 11/14-11/17
BACKGROUND:
The Student Senate of California Community Colleges (SSCCC) is hosting their general
assembly with the theme “We are Community College” from Friday 11/14 - Sunday
11/16/14 in Los Angeles. We have been invited to attend, both with a voting delegate (to
help set their priorities for future years) and to attend breakout sessions. This is an
important leadership growth opportunity, and I would like to attend, along with another
representative from this group, ideally a newly-appointed legislative director.
RECOMMENDED ACTION:
I would like the Senate to approve up to $2,0000 ($1,000 per person for myself and
ideally one other person) to attend the conference in LA that weekend.
Costs: $235 if we register by 10/29.
$175 RT flight to LA
$250 ($110 + tax/night x 2 nights) hotel
$660 estimate/person , but costs could go up if flight cost goes up.
I would ask VP Kritscher to put the flight, registration, and hotel on the administrative
credit card, to be paid back by SSCC, following my submission of receipts.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.5
From:
H. Shin
Subject:
SSCC Retreat
BACKGROUND:
I got this idea as I found out that Chabot’s Senates in collaboration with PRBC are
planning to have a series of joint shared governance planning retreats in the near future,
which Ms. Tenn will discuss later in this meeting.
I would like to adopt this idea for SSCC as we will form a full 2014 - 2015 SSCC senate
within a month with several existing members who have or will have stepped up and
new members. I suggest we held a SSCC retreat where we we will work
1. to clarify our each senator’s duties, roles, and SSCC processes (funding processes,
cooperating to create an agenda in advance, and so on)
2. to identify issues that need addressing, and
3. to contemplate our purpose and motives and develop common goals for this
academic year.
I do believe that this retreat can work as an orientation for new senators, too.
There are possible two options regarding the date and time:
1. After the final exam week, or
2. At the end of November, possibly Friday 11/21 or 11/28
RECOMMENDED ACTION:
I would like for the Senate to approve that we have this retreat during this semester,
possibly at the end of November or after the final exam week.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.6
From:
L. Flores
Subject:
Referendum Ad Hoc Committee
BACKGROUND:
I would like for the Senate to approve the creation of an Ad Hoc Referendum Committee
to meet and work on the information which will be presented to the student body so that
they may make an educated decision on the transportation/ AC Transit initiative; and to
organize the referendum (set a date/rules and regulations etc.)
RECOMMENDED ACTION:
See above
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.7
From:
M.Robinson
Subject:
Follow up to Student Concerns Raised at Town Hall 10/7
BACKGROUND:
RECOMMENDED ACTION:
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.8
From:
L.Flores
Subject:
Tutoring Nights
BACKGROUND:
Last year’s Senate got the ball rolling (so to speak) on turning the Student Senate into
more of a service institution than it had previously been. We (meaning the 2013-14
SSCC) began this by sponsoring “Tutoring Nights” which were a week long tutoring
English and Math session and hired student tutors through the Learning Connection (at
the established rate) to staff this and help students.
I’d like to continue this for the current Fall 2014 semester. However, if re-approved, the
payment(s) to tutors must be presented to the full Student Senate for consideration at a
future meeting.
RECOMMENDED ACTION:
I recommend for the Student Senate re-approve holding the “Tutoring Nights” for Fall 2014 and
both volunteer to staff the committee and empower it to organize/work out the logistics.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
7.9
From:
N. Paz Soldan
Subject:
Flea Market Requirement (follow up)
BACKGROUND:
According to the most updated bylaw and past practice, all SSCC members are to fulfill
1 Chabot College Flea Market volunteer work (which is one Saturday of the month) per
semester. Which is a total twice a year during the member’s term. There have been
discussions going on and off between advisor, myself and other SSCC members on
whether we should still continue on fulfilling that requirement.
UPDATE:
I’ve e-mailed Linda on Wednesday to follow up on the cost on how much it would be to
hire people to clean up after the flea market.
RECOMMENDED ACTION:
Make decision on keeping or not keeping the flea market requirement.
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Item:
8.1
From:
T.Pedrosa
Subject:
Reflections on Town Hall 10/6/14
Student Senate Meeting Agenda
Monday, October 20, 2014
3:00-5:00PM
Building 200 (Board Room)
Appropriations Commitee
Written Report
Finance Director L. Flores
10-20-14
Info to follow commitee meeting.
END OF REPORT
Finance Director L. FLORES M
10-20-14