Student Senate Meeting Minutes Monday, March 2, 2015 3:00­5:00PM Building 200 (Board Room)
1.0
1.1
1.2
Organizational Items Call to Order 3:10 pm Roll Call Executive Officers President
Jesse Esquire(present) Vice President
Noeli Paz Soldan (present) Finance Director
Luis Flores(present) Inter Club Council Chair
Derek Hull­Jenkins(present) Events Coordinator
Theresa Pedrosa(present) Communications Director
Hye Shin(present) Secretary
Yohana Russom(present) Legislative Director
Michael Perrilliat(present) Representative­at­Large
Bianca Bullock(present) Student Trustee
Kate Dolorito(present) Representatives
Valeria Cazares(present)
Michael Robinson(present) Alfredo Figueroa(not present) Bobby John(present) AJ Assef(present) Mariam Abdalgadir(not present) Luis Soto(present) Jasawna Bowen(present) Kinga Vasicsek(not present) Daniel Maldonado (present) Francisco Navarro(present) 1.3​
Recognition of Quorum Recognition of Quorum was met with 17 members present. 2.0 Adoption of the Agenda Motion to adopt the agenda for 3.2.15 with amendments to 7.1 with $60,000 for Scholarship and $857.56 allocated for new microwave. Moved by: Luis Flores
Second by: Theresa Pedrosa Disposition:​
approved 3.0 Approval of the Minutes Motion to approve SSCC meeting 2/23/15 Moved by: Theresa Pedrosa
Second by: Bobby John Disposition:​
approved 4.0 Public Comments 5.0 ​
Oral Reports 5.1​
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President (5 minutes) Executive Student Senate members will be meeting on Fridays to share information that is useful. Representatives will also be meeting with Representative­at­Large soon. 5.2
Finance Director (5 minutes) Appropriations will be meeting on 3/4/15 at 1:30pm. 5.3
Director of Student Life (5 minutes) Scholarships are sent out. Concern on how senate members would qualify was brought up. Application workshops will be held weekly. There are about 70 scholarships. Adjustments were made for qualifications. Los Positas College has not yet approved software surveys yet. Vendors are confident for system. Digital sign for events are up. Food contract is being looked at to make clarifications. Maintenance after Flea Market are being arranged and alternative solutions are brought up. 5.4
Faculty Advisor (5 minutes) The Elections Committee is ready with applications for the next term. Michael R and Jasawana deserve special credit for work on the packet and posters (Elections and Town Hall). Also, ICC minutes went out early. Orientations for candidates for next year’s Senate need more senators. Shared Governance committees need more involvement. 5.5
Student Trustee
(5 Minutes) On 3.3.15 The Board of Trustees will be meeting. Discussion will be about new trustee and Brown act. Everyone is invited. 6.0 Consent Agenda 7.0 New Business 7.1
Request for funding for Town Hall 3/10
Motion to approve Town Hall budget for $500 And Microwave of ​
$857. 56​
. Moved by: Luis Flores
Second by: Theresa Pedrosa
Disposition:​
Approved
7.2 ​
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Change in the by­laws: Legislative Director​
2nd reading Motion to approve bylaw changes for Legislative Director. Moved by: Luis Flores
Second by: Theresa Pedrosa
Disposition:​
Approved I. To replace the unnecessary by­law regarding the Legislative Directors’ relationship to the ICC, with the new responsibility as Committee Chair of the ‘Advocacy Committee’. II. I would like to create an Advocacy Committee to better address the needs of the Chabot College Student Body. Because the Advocacy Committee and Legislative Director Positions are tied, some changes to bylaws affect the relationship between the two. The changes reflect a new shared privilege of attending AS conferences with members of the new Advocacy Committee. III. To address the changed format in bylaws by the implemented changes of the previous two recommendations. Here is my recommendation for a change in bylaws: I.Replace section ‘7’ (Legislative Director), portion ‘f’, which states “The Legislative Director shall act as chairperson of all regularly schedule meetings of the ICC in the absence of the ICC Chair” with “The Legislative Director shall serve as chairperson to the Advocacy Committee. II.
Remove section ‘7’ (Legislative Director), portions ‘g’, which states “The Legislative Director shall schedule attendance at Associated Students (AS) Conferences” and ‘h’, which states “The Legislative Director shall maintain files on information from Conferences in an orderly fashion”. III. Change listing of section ‘7’ (Legislative Director), portion ‘i’ to ‘g’ IV. Change listing of section ‘7’ (Legislative Director), portion ‘j’ to ‘h’ 7.3 Change in the by­laws: Addition of a Standing Advocacy Committee ​
2nd reading Motion to adapt 7.3 Standing Committee with stipulated changes. Purpose​
– To minimize obstacles to, and maximize opportunities toward academic success at Chabot College. Personal engagement shall serve as the vehicle to understanding, communicating, and securing the rights and academic needs of all Chabot College students. Structure​
– I. The Legislative Director shall serve as Committee Chair II. A Vice­Chair shall be elected from committee membership III. The Advocacy Committee shall meet bi­weekly (every 2 weeks) IV. All members shall submit weekly reports V. The Advocacy shall maintain no more than 5 voting members Membership Responsibilities​
– I. To have and share knowledge of existing student services II. To be informed of and engage all avenues of change necessary to fulfill the Advocacy Committee purpose III. To schedule attendance at Associated Students (AS) Conferences a. To maintain files on information from Conferences in an orderly fashion IV. To draft and maintain documents describing and prioritizing advocacy initiatives a. To update the status of advocacy initiatives weekly b. To inform SSCC of high­priority initiatives Moved by: Luis Flores
Second by: Theresa Pedrosa Disposition:​
Approved 7.4
Training Opportunities for Next Year’s Student Senate
Motion to move forward with a proposal for a change to the bylaws, making GNST51 a requirement for Senators. Will still require two readings and vote. Moved by: Derek Jenkins
Second by:AJ Assef Disposition:​
Approved
Motion to approve Leadership Institute on May 8­9 pending a full proposal and budget. Moved by: Jesse Esquire
Second by:Jawawna Bowen Disposition:​
Approved 8.0
Written Reports Written reports were submitted and were attached to the agenda. 9.0
Good of the Order Kate Dolorito found the food contract and matters of options what to do afterwards was brought up. There were typos found in a poster for an upcoming event. 10.0 Adjournment Meeting was adjourned at 4:57 pm.