1 Planning, Review and Budget Council September 24th, 2014 Attendees: Mike Sherburne, Kathy Kelley, Gordon Watt, Connie Willis, Heather Hernandez, Mireille Giovanola, Rachael Tupper-Eoff, Trish Shannon, Diane Zulliani, Wanda Wong, Jim Matthews, Carolyn Arnold, Marcia Corcoran, Christine Warda, Stacy Thompson, Bob Buell, Carla Walker, Catherine Powell, Jane Wolford, Bianca Bullock, Kathleen Allen, Rosafel Adriano, Matt Kritscher, Jeanne Wilson Called to order at 3:05 I Approval of Minutes Move to approve with edits, by Jim Matthews and seconded by Kathy Kelley. II Committee Updates and Reports Academic Senate: Academics senate is considering Prioritization and Shared Governance. Three retreats will be held to review our Shared Governance process this semester. Academic, Classified, and Student Senates will be invited along with PRBC, College Council, and any interested parties. The dates are most likely October 17th, October 31st, and November 14th. The president approves and is involved in the planning. Prioritization: Prioritization meets next on October 6 with plans to continue discussing updates to forms, membership, its process, the length of presentations, and data coherence. Matt, Stacy, and Kathy will be meeting to discuss Prioritization as well, as charged by College Council. Classified Prioritization will report to PRBC the next time it meets. CoOL: CoOL met with the chair of the Curriculum Committee and set up a process for reporting. They are working to streamline CoOL processes with Curricunet. Budget: Budget sent instruction to the campus on how to request Instructional funds. Connie reminds us to carefully read instructions as the funds can be used for items we haven’t been able to previously purchase. Areas need to read the instructions, use the forms, do their research, and follow the timeline. Connie answered questions: Bones, chalk boards, and musical instruments qualify. Repairs to instruments do not qualify. Use the most current pricing available. III Follow-up 2 Shared Governance Website Updates: Rachael Tupper-Eoff has been approved to support updating websites for shared governance committees. Chairs should email Gordon to approve access to the websites. Chasity Whiteside has been approved to support the SLOAC website. Webmaster: The webmaster position has posted. Program Review forms: Updates to the forms were discussed, including language added around the Educational Master Plan. Sections related to the Educational Master Plan were revised in include more explicit mention of the 6 year time frame. The line “The drafters of the Educational Master Plan will be mining Program Review for contributions to the plan” was added along with more explicit instructions in the question section and the note that IR is available to contribute environmental scan data. Deonne will send an email to the campus reminding them when program review is due and noting the inclusion of the master plan. Educational Master Plan: Kathy Kelley reports that her meeting with the firm hired to write our next educational master plan want to be as collaborative as possible. They asked to see is Program Preview. The plan will last six years. The writers of the Educational Master plan asked to see our Programs Review forms. They are currently reading our Environmental Scan. Part of their plan is to come to the campus early on to talk with people Shared Governance Retreats: All stake holders are invited. The first meeting on October 10th will focus on examining our current documents and identifying issues that need to be addressed. The second meeting one October 31st will focus on generating potential ideas to address areas of concern. The third meeting on November 14th will focus on production, including identifying what we can do now and what will need to be addressed in the long term. Student Life: The calendar is up in GroupWise. Bianca attempted to show us how to access from our GroupWise account. A campus wide event, “Sex Signals” is coming as well as a Town Hall meeting. GroupWise: The migration to Outlook is schedule for January. IV PRBC Strategic Plan Initiatives PRBC Strategic Initiatives were discussed. Committee members read the current document, making what had been accomplished, what was under development, and what should be excised and/or revised. Notes under each category were recorded on the white board. 3 Accomplishments of note included Passion and Purpose, FYE pilots, mandatory matriculation, addressing bottlenecks in basic skills offerings, and Habit of Mind. Projects to add included Equity Plans, the Great Debate, Research Symposium, and the Law and Democracy series. With Carolyn Arnold’s assistance, Deonne will revise the document using gathered feedback. It was noted that updates would be relatively small and that a new document would be under work in spring. V PRBC Calendar for the Year Meeting dates for November were adjusted to accommodate the retreats and Thanksgiving, with the plan to meet on the 5th and 12th. Habit of Mind would like to present in November Classified Prioritization will report on October 8th Prioritization Criteria and Shared Governance Retreat Prep will take place on October 8th Accreditation and Shared Governance should be early on the spring schedule Revision of PR forms should take place February VI PRBC Website Updates Membership was revised For the good of the order. Meeting adjourned at 4:50 pm.