Planning, Review and
Budget Council
Wednesday, February 3, 2016
Room 405, bld. 400
3:00-5:00 PM
Minutes
Attendees:
Jim Matthews, Steve Stevenson, Noell Adams, Carolyn Arnold, K Metcalf, Kirti
Reddy, Deonne Kunkel, Susan Sperling, Jeanne Wilson, Erienne Rivera, Rachael
Tupper-Eoff ,ValJean Dale and Jeremy Wilson
Minute Taker:
Christine Herrera
Meeting called to order:
Jim Matthews called the meeting to order at 3:15 p.m.
Approval of December 9th Minutes:
Minutes accepted with edits and approved by consensus.
President Sperling comments:

PRBC work has been a remarkable engine of productive and fruitful discussion from
gaining consensus around the strategic plan and planning goals and objectives and
identifying all the different ways the plan has been fleshed out from the data to assessing
needs and to meeting the goals and objectives. This labor of love for the work really
came through during the Accreditation visit.

Faculty Senate has pulled together a workgroup who have worked hard in bringing
forward a thoughtful draft of the shared governance document, with reference to the plan
in place. Next will be more review and revisions, including major structure and process
changes. The draft will be taken to the divisions by the senators so faculty have input on
the draft, then it will be sent out to all stakeholders for a first reading, feedback and
recommendations and then a second reading, feedback and recommendations.

First step senate takes shared governance document draft to division faculty to get input,
first reading is all the senates and other stakeholder groups across the shared governance
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groups, collecting recommendations and consulting with those groups and then the
second reading back out and in the end have the senate’s vote.
PRBC Chair Discussion
 Overview of responsibilities with the co-chair model:
Recommendation based on the workload, for the review, aggregating and disaggregating
data. There should be a separate program review chair who would receive compensation
for the work done through CAH or stipend.
The biggest task for this semester is the Curricunet modules. All information was given
in August to Curricunet and it was due to us in October yet nothing has been done.
Academic Services and district IT are aware and suggestion has been made to hire
someone to do it here at the college. The Program Review Chair would have one major
responsibility this semester which is to work on getting Curricunet modules up and
running or problem-solve a solution.

PRBC co-chair would be responsible for the agenda, meetings, review of minutes,
support college planning, review of strategic plan goal, reporting to Academic Senate,
serve on College Council and district Planning and budget committee.

How are we going to get a PRBC chair and a Program Review group?
Suggestion President Sperling send an email asking for volunteers to be co-chairs for
PRBC, breaking down the responsibilities of both chairs and stating the monies they will
receive for the work. If no one steps up the President may have to appoint a classified
and administrator as co-chairs. Classified Professionals are concerned regarding
compensation, time away from the desk, suggesting reassigned time instead of overtime
also classified feel they are not getting equitable pay.

Carolyn Arnold will support the chair with planning as she has done in the past.

If we are going to take shared governance seriously all stakeholders should have a voice
so shouldn’t the responsibilities of a chair be allowed to be reassigned or release time?
The chair does more than 50% of a job, i.e. way too much work.

Suggestions as to how often PRBC should meet this semester Spring 2016:
o Shared Governance Proposal would be one meeting
o Strategic Plan Goal and Strategic Plan Initiatives one meeting -Update and a vote
o Evaluate and set Institutional Effectiveness Indicators would be one meeting
o Twice a month for two months (March & April)

Review Strategic Plan Initiatives
o Review the strategies and initiatives that were accomplished in 2014-15
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o Review the strategies and initiatives that are under development for 2015-16
o Discuss to modify or accept the list of initiatives, all Fall the initiatives have been
reported on their progress
o Conversation to approve and extend strategic plan goal for future years
Comments from President Sperling:
“Increase the number of students to reach that achieve their educational goal
within a reasonable time by clarifying pathways and providing more information
and support.”
 As college President her key charge is to look at the ways all the elements
of my decision-making support or don’t support the Strategic plan goal
and objectives. If decisions are being made that do not support them then
the wrong decisions are being made. My charge is to make decisions
accordingly supporting the strategic plan goal and objectives. One of the
objectives identified is to increase our student’s ability to succeed in math
which will thereby help reach their goals and objectives.
 Much work needs to be done to resolve this issue, finding the resources,
time and energy to support moving forward on curriculum evaluation and
development.
 Need more full-time faculty, need to hire people who want to teach basic
skills (lower than Math 55) with passion. We are failing to meet our
strategic goals and objectives. Need to hire faculty who will help us move
forward with our goals and objectives.
 Dean Kunkel made a comment on the recommendation from Faculty
Senate. She wanted it to be clear that it is the understanding from the FA
that they are comfortable with having any division share the following
sentence with faculty: All though not required by contract, Chabot
Faculty Senate strongly recommends that instructors place SLO’s on their
syllabus to support accreditation standards behind the publicity of learning
outcomes.
 Dean Kunkel shared that Arts and Humanities setup a Google link on their
website where faculty will place their PLO’s and SLO’s for access by
students.
Meeting adjourned: 4:30 p.m.
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