Chabot College
Program Review Report
2015 -2016
Year 1 of
Program Review Cycle
Library
Submitted on
Contact: Kim Morrison, Pedro Reynoso,
Norman Buchwald, Jim Matthews,
Debbie Buti
Table of Contents
___ Year 1
Section 1: Where We’ve Been
Section 2: Where We Are Now
Section 3: The Difference We Hope to Make
Required Appendices:
A: Budget History
B1: Course Learning Outcomes Assessment Schedule
B2: “Closing the Loop” Assessment Reflections
C: Program Learning Outcomes
D: A Few Questions
E: New Initiatives
F1: New Faculty Requests
F2: Classified Staffing Requests
F3: FTEF Requests
F4: Academic Learning Support Requests
F5: Supplies and Services Requests
F6: Conference/Travel Requests
F7: Technology and Other Equipment Requests
F8: Facilities
____ YEAR ONE
1.
Where We’ve Been
Complete Appendix A (Budget History) prior to writing your narrative. Limit your narrative to no more than one page. As you
enter a new Program Review cycle, reflect on your achievements over the last few years. What did you want to accomplish?
Describe how changes in resources provided to your discipline or program have impacted your achievements. What are you
most proud of, and what do you want to continue to improve?
The 15 program goals below reflect the Library’s progress during the last three years. One major achievement we can point to in the
last three years is the upgrade of our Integrated Library System, we migrated from SirsiDynix to WorldShare, a more efficient and
user-friendly system. Another technology-related improvement is the implementation of wireless printing at the Library. This has
brought a much needed service to Chabot students. However, challenges still exist, most prominent is the need to fill the Systems
Librarian position, which will be vacated at the end of this semester (Fall 2014). Another major challenge in the horizon is the
expiration of bond monies, which have been supporting our collection development needs for the last nine years. Thus, after the
2015-16 academic year, the Library will need to secure a new funding source to continue to expand our print collection. Lastly, the
Library is proud to report that the Building #100 Remodel Project is underway, this has been a long awaited facilities project, that
although it does not fully renovate the Library, it does take us one step closer to a 21st century library—our eventual goal.
1.
2.
3.
4.
Increase Library Open hours. YES. Library hours have been restored. We are now
open until 8pm, Monday-Thursday.
Explore concepts and limitations on providing more online services to students:
Webpage redesigned; Increase internet speed for wireless and desktop; Provide
wireless printing. YES. EXCEPT WIRELESS PRINTING.
Make the library a more inviting place: More study table areas have been set up.
Outdoor balcony picnic tables have been added, Leather chairs and sofas
purchased and placed throughout the library, Quiet study room added, new stack
signage, book trucks and new book stands, new vacuum cleaner also purchased.
YES. Purchased and replaced old Audiovisual Equipment (T.V. dvd, vcr components,
and head phones).
Work with more departments on providing library information competency skills to
students. NO. Larger class sizes result in fewer requests since we cannot
accommodate large classes in Rm. 119. Secondly, faculty reported less class time
available for library instruction. However, class visits and library orientations in
WRAC 354 have increased.
5. Develop new instruments for measuring information competency skills across the
disciplines. Yes. We have created a library orientation survey to assess information
competency. Assessment cycle will commence in fall 2013.
6. Expand the Library Instruction Room. Remodel the library for efficiency: Work with
architects continues as we await to see if the Building #100 Remodel Project will be
fully funded. YES. Remodel project pending Facilities and District approval.
7. Update Collection development budget. YES. The book and AV budgets have
remained the same this year. The library has the funding from the state for a statewide database (EBSCOHost). However, all material budgets are currently funded by
the District Bond. The bond runs out in July 2014. We have purchased or
subscribed to over 80,000 volumes of Ebooks. In addition, increased database
funding has allowed us to renew our current subscriptions, enhance our future
catalog (StackMap), include a video streaming database (Films on Demand), and
subscribe to a Dental Hygiene Database. These funds need to be renewed each
year in order to continue all our online subscriptions.
8. Provide more computer work stations for students to use throughout the library:
This is an ongoing issue which may be addressed in the Building #100 Remodel
Project. YES. We now have 8 laptops for the Library’sLaptop Lending Program.
9. Increase reliability of the online catalog. YES. We have upgraded to Symphony 3.4.
Purchased OCLC updates. Replaced old equipment (i.e., inventory wand)
10. Increase usage of online services: wireless printing. Yes. But yet students are
required to purchase an app for the phone or tablet in order to print wirelessly.
But we established an online reservation system for study rooms. Increased the
Use of Library Guides used by students.
11. Offer at least 2 sections of library skills courses: No new sections have been
approved. NO.
12. Get stable funding for current and new electronic resources. YES, the state wide
database purchase is a five-year program. However, all other funds are in the
District Bond. See #7.
13. Migration from SirsiDynix Integrated Library System to OCLC WorldSharein order
to create an easier and more precise method of searching in our library catalog.
YES. New ILS (OCLC WorldShare) projected to roll-out in Spring 2014.
14. Continue to find ways to streamline and cut budgets in ways to lessen the impact
on students. Increase computer access via laptops, more computers in lab. Provide
wireless printing. Provide a laptop loaner program. SEE #1, SEE #2, SEE #8, SEE #10
15. Use collected data to help improve student access. YES. Based on Student Survey
data, we instituted a Silent Study Room, Group Study Spaces, online reservation
system for study rooms, created a mobile interface. Purchased electronic counters
for each door entrance of the library.
2. Where We Are Now:
Appendix B1: Student Learning Outcomes Assessment Reporting Schedule
I.
Course-Level Student Learning Outcomes & Assessment Reporting (CLO-Closing the Loop).
A. Check One of the Following:
X No CLO-CTL forms were completed during this PR year. No Appendix B2 needs to be submitted with this Year’s
Program Review. Note: All courses must be assessed once at least once every three years.
Yes, CLO-CTL were completed for one or more courses during the current Year’s Program Review. Complete Appendix B2
(CLO-CTL Form) for each course assessed this year and include in this Program Review.
B. Calendar Instructions:
List all courses considered in this program review and indicate which year each course Closing The Loop form was submitted in
Program Review by marking submitted in the correct column.
Course
*List one course per line.
Add more rows as
needed.
LIBS 1
LIBS2
Courses:
Library
Orientations
Library Skills 1
Spring 2014
Reflect
Library Skills 2
2nd Library skills 1
This Year’s Program
Review
*CTL forms must be
included with this PR.
Class not taught
Reflect
Fall 2014
Implement
& Adjust
Reflect
Spring 2015
Implement
& Adjust
Assess
Reflect
Reflect
Assess
Assess
Last Year’s Program
Review
2-Years Prior
submitted
*Note: These courses
must be assessed in the
next PR year.
Submitted
submitted
Submitted
Fall 2015
Assess
Spring 2016
Reflect
Implement
& Adjust
Implement
& Adjust
Reflect
Reflect
Fall 2016
Implement
& Adjust
Assess
Reflect
Assess
Implement
& Adjust
Reflect
ASSESSMENT SCHEDULE:
Appendix B2: “Closing the Loop” Course-Level Assessment Reflections.
Course
Semester assessment data gathered
Number of sections offered in the semester
Number of sections assessed
Percentage of sections assessed
Semester held “Closing the Loop” discussion
Faculty members involved in “Closing the Loop” discussion
LIBS 1 and LIBS 2
Yes
2
2
100%
Spring 2012
Kim Morrison and Pedro Reynoso
Form Instructions:
• Part I: CLO Data Reporting. For each CLO, obtain Class Achievement data in aggregate for all sections assessed in eLumen.
• Part II: CLO Reflections. Based on student success reported in Part I, reflect on the individual CLO.
• Part III: Course Reflection. In reviewing all the CLOs and your findings, reflect on the course as a whole.
PART I: COURSE-LEVEL OUTCOMES – DATA RESULTS
LIBS 1
CONSIDER THE COURSE-LEVEL OUTCOMES INDIVIDUALLY (THE
NUMBER OF CLOS WILL DIFFER BY COURSE)
(CLO) 1:
Develop and implement a search strategy.
(CLO) 2:
Distinguish between popular and scholarly sources.
LIBS 2
CONSIDER THE COURSE-LEVEL OUTCOMES INDIVIDUALLY (THE
NUMBER OF CLOS WILL DIFFER BY COURSE)
Actual Scores**
(eLumen data)
Defined Target
Scores*
(CLO Goal)
100%
65%
100%
55%
Defined Target
Scores*
(CLO Goal)
Actual Scores**
(eLumen data)
(CLO) 1:
Create an annotated bibliography
100%
75%
(CLO) 2:
Evaluation of information and its sources
100%
75%
(CLO) 3:
DRAW REFERENCES TO ONES PERSONAL LIFE FROM MATERIALS
100%
85%
PRESENTED IN CLASS
 If more CLOs are listed for the course, add another row to the table.
PART II: COURSE- LEVEL OUTCOME REFLECTIONS
A.
COURSE-LEVEL OUTCOME (CLO) 1:LIBS 1
1. How do your current scores match with your above target for student success in this course level outcome?
35% below the 100% target
2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what
reflections and insights do you have?
The importance of presenting this concept as part of a library research continuum or
process:
1. Understanding the research assignment
2. Developing a research topic
3. Searching for information
4. Choosing your sources
5. Citing your sources
B.
These figures are based on Pedro Reynoso’s Library Skills 1 class. Norman Buchwald will begin developing new course level outcomes
as he teaches his sections, and based on students’ performance on their assignments and the assessment instrument he uses for his
LIBS 1 course, will be providing measures of performance during this next Program Review cycle.
COURSE-LEVEL OUTCOME (CLO) 2:
1. How do your current scores match with your above target for student success in this course level outcome?
45% below the 100% target
2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what
reflections and insights do you have?
Although this is a running theme throughout the course supported by handouts outlining
the differences between popular and scholarly sources, most students are still at a
developing stage in developing an understanding of the nuances of information.
COURSE-LEVEL OUTCOME (CLO) 1:LIBS 2
3. How do your current scores match with your above target for student success in this course level outcome?
25% below the target of 100%
4. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what
reflections and insights do you have?
Spending more time in creating a practice citation. Also going through Citation Generator
Noodlebib.
C. COURSE-LEVEL OUTCOME (CLO) 2:
3. How do your current scores match with your above target for student success in this course level outcome?
25% below the target of 100%
4. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what
reflections and insights do you have?
Spend more time on what constitutes plagiarism. What it is? And its implications?
Stats so increased success and retention rates after classes reflection cycles for both classes. There is not much difference between
gender and or ethnicity in regards to success and retention.
1. Success and persistence rates.
SUCCESS AND PERSISTENCE RATES OVERALL FOR ALL LIBRARY CLASSES IS ABOUT 80%C. COURSE-LEVEL OUTCOME (CLO) 3:
1. How do your current scores match with your above target for student success in this course level outcome?
20% below target of 100%
2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what
reflections and insights do you have?
•
•
•
Laying down grounds rules to make the environment safe for students to talk in
class.
Encouraging students to ask questions and attend office hours if unable to
understand assignments.
Stress the need to attend classes
Appendix C: Program Learning Outcomes
Considering your feedback, findings, and/or information that has arisen from the course level discussions, please reflect on each of
your Program Level Outcomes.
Program: Library
• PLO #1: Formulate and apply research strategies to locate appropriate information to achieve, educational, professional and
personal objectives
•
PLO #2: Develop a lifelong ethic of learning.
The two PLOs above reflect the library’s Core Values. We, the library, believe:
• in facilitating access to information by providing multiple access points that support diverse student needs
• in teaching students, faculty, classified professionals, and administrators how to find, evaluate, and ethically use information in
their respective academic, professional and personal lives
• in operating at a high level of professionalism and service
• in creating a safe and welcoming environment where all students want to come
• in fostering lifetime relationships with libraries
PLO Assessment Cycle
Assessment Tool
Library Student Survey
Library Faculty Survey
Library Orientation Survey
Library Programming
Survey
Implement & Adjust
Assess
Reflect
Assess
Spring 2014
Spring 2014
Spring 2014
Spring 2014
Fall 2014
Fall 2014
Spring 2015
Fall 2014
Spring 2015
Spring 2015
Spring 2015
Spring 2015
Fall 2015
Fall 2015
Fall 2015
Fall 2015
The assessment cycle above shows the different assessment tools used by the library to collect relevant data, which in turn, informs
and guides the library’s planning actions. This evidence-based process helps facilitate the allocation of institutional funding for the
sustainability of resources and services at Chabot College Library. The library evaluates resources and services to ensure that
identified student needs are met through the appropriate allocation of funds. In short, the library’s outcomes assessment process
serves as the basis for improving student success.
To this end, the library conducted its annual Library Student Survey, Faculty Surveythis fall semester (2014).The data collected will
then be analyzed and considered for reflection, and ultimately used for the design of new services and resources that meet students’
library and information needs. Case in point, a quick reading of the 2014 Library Student Survey revealed a need for the library to
open earlier and close later-- Along with extending open hours on Fridays and providing open hours on Saturdays. It also revealed a
need for more loaner laptops with extended hours to use.
A Faculty Surveywas conducted by the Library this fall semester (2014). The aim of the survey was two-fold: 1) to gather faculty
input on library operating hours, and 2) to how might students and Faculty benefit from extended Library open hours. The data
from the survey will be analyzed this semester with the eventual goal of implementing new and/or improved resources and services
by Fall of 2015 if the asking for increased adjunct hours/funds,andrestoration of a full-time classified employee is granted.
The Library Orientation Survey and Library Programming Survey will be conducted spring 2015 after the current remodel is done.
What questions or investigations arose as a result of these reflections or discussions?
Explain:
Student Survey:
The same reoccurring need continues to dominate the discussion, the need for extended Library
open hours—earlier and later hours. Along with weekend hours. Extended evening and weekend
hours would accommodate evening classes and student access to library orientations, library
reserve text books, library research help and physical access to computers and books held by
library.
Faculty Survey:
Items gleaned from faculty survey are also in line with what the student survey revealed—extended
hours of operation both morning and evening-- would benefit them and their students.
What program-level strengths have the assessment reflections revealed?
Strengths revealed:
Data from the 2014 Fall Library Student Survey& Faculty Survey confirmed what librarians have
known all along, the value of the library as a meeting space, as a place of collaboration and learning,
as a dynamic environment with technology and information at its core; a place for research help,
put simply, students and faculty need and value a library setting.
What actions has your discipline determined might be taken to enhance the learning of students completing your program?
Actions planned:
Continue push to replace retiring Systems Librarian, replacement of a full-time classified position—
due to asked resignation, increase of adjunct funds and adjunct librarian pool.
Continue to push for a new library building that meets the needs of today’s community college
student and faculty, while at the same time, supporting program-level strengths in the near future
and in years to come.
3. The Difference We Hope to Make - Review the Strategic Plan goal and key strategies at
http://www.chabotcollege.edu/prbc/StrategicPlan/SP for PR.pdf prior to completing your narrative. Please complete Appendices
E (New Initiatives) and F1-8 (Resource Requests) to further detail your narrative. Limit your narrative to three pages, and be very
specific about what you hope to achieve, why, and how.
Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support
of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both
internal and external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student learning?
New Library Building: a new building would support the pedagogical goals of the college. This includes the research needs, the need for students
to study individually and in groups on campus; the need for students to access librarian expertise; the need to support students technologically.
What is your specific goal and measurable outcome?
A new or remodeled library building that supports the learning and instructional needs of students in the 21st century.
What is your action plan to achieve your goal?
Engage the college in campus-wide discussion
Target
Required Budget (Split out
Completion personnel, supplies, other
Date
categories)
Fall 2016
Lobby the district for funding
Fall 2016
Activity (brief description)
How will you manage the personnel needs?
New Hires:
Faculty # of positions Replacing System Librarian that will retire at the end of Fall 2014
Classified staff # of positions replace full-time position due to a requested resignation
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
(obtained by/from):
Appendix A: Budget History:
2013-14
Category
Budget
Requested
Classified Staffing (# of
$246,966.00
positions)
4 fulltime (2)
part-time
Supplies & Services
$3,000.00
Technology/Equipment
$54,000.00
Other
$41,000.00*
TOTAL
$342,046.30
*Library subscriptions and audio visual materials.
2013-14
Budget
Received
$246,966.00
(3) fulltime
(2) part-time
$3,000.00
$54,000.00
$41,000.00*
$298,375.00
2014-15
Budget
Requested
$333,353
(4) fulltime
(2) part-time
$ 3,000.00
$ 74,900.00
$*40,000.00
$ 451,253.00
2014-15
Budget
Received
$ 291,504.00
(3) full-time
(2) part-time
$ 3,000.00
$ 74,900.00
$* 40,000.00
$ 409,404.00
1. How has your investment of the budget monies you did receive improved student learning? When you requested the funding,
you provided a rationale. In this section, assess if the anticipated positive impacts you projected have, in fact, been realized.
Library Databases: we have broadened access to research materials; and continue to provide inter-disciplinary materials to students
and faculty
Library Periodical Subscriptions: we are encouraging exploration of current topics using a browsing journal collection (i.e.,
magazines, newspapers)
Library Audio-Visual Materials: we support the audio-visual needs of classroom instructors and for student research needs
2. What has been the impact of not receiving some of your requested funding? How has student learning been impacted, or safety
compromised, or enrollment or retention negatively impacted?
Reduced library open hours
Students have less access to research materials in the library ; less access to computers; course reserves; less access to study areas;
less access to professional librarian expertise; fewer orientations can be offered; particularly, to evening and Saturday classes.
Inadequate classified staffing in evening—posing an access and safety issue.
Inadequate Teaching Classroom: cannot accommodate larger classes; Internet speed
Out of date Reference and Circulation computers
Inadequate Reference desk/Circulation area
Inadequate computer and overhead projector on cart for oversized orientations
Students unable to Wireless print via Goprint w/o purchasing an ap for their phones and/or tablets
Building lacks ADA compliance
Not enough adjunct hours to cover when a librarian is sick or at conferences
Bathrooms in need of remodeling and paint
SEE ABOVE FOR ANSWERS TO THE FOLLOWING SECTIONS B1, B2, C, D
B1: Course Learning Outcomes Assessment Schedule
B2: “Closing the Loop” Assessment Reflections
C: Program Learning Outcomes
D: A Few Questions
_____________________________________________________________________
E: New Initiatives
F1: New Faculty Requests
F2: Classified Staffing Requests
F3: FTEF Requests
F4: Academic Learning Support Requests
F5: Supplies and Services Requests
F6: Conference/Travel Requests
F7: Technology and Other Equipment Requests
F8: Facilities
Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support
of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both
internal and external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student learning?
New Library Building: a new building would support the pedagogical goals of the college. This includes the research needs, the need for students
to study individually and in groups on campus; the need for students to access librarian expertise; the need to support students technologically.
What is your specific goal and measurable outcome?
A new or remodeled library building that supports the learning and instructional needs of students in the 21st century.
What is your action plan to achieve your goal?
Engage the college in campus-wide discussion
Target
Required Budget (Split out
Completion personnel, supplies, other
Date
categories)
Fall 2016
Lobby the district for funding
Fall 2016
Activity (brief description)
How will you manage the personnel needs?
New Hires:
Faculty # of positions Replacing System Librarian that will retire at the end of Fall 2014
Classified staff # of positions replace full-time position due to a requested resignation
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
(obtained by/from):
Appendix F1: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Audience: Faculty Prioritization Committee and Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan
goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three
years, student success and retention data , and any other pertinent information. Data is available at
http://www.chabotcollege.edu/ProgramReview/Data2013.cfm.
1. Number of new faculty requested in this discipline: ___
PLEASE LIST IN RANK
ORDER
STAFFING REQUESTS (1000) FACULTY
Position
Systems Librarian
Library
Coordinator
Adjunct Librarians
Description
Faculty (1000)
Program/Unit
Division/Area
Essential
retirement
replacement
Library
Library
Library
Library
Library
Library
essential
Increase
budget
essential for
coverage of
emergencies,
illnesses and
conference
attendance
Rationale for your proposal. Please use the enrollment management data. Data that will strengthen your rationale include FTES trends over
the last 5 years, FT/PT faculty ratios, recent retirements in your division, total number of full time and part-time faculty in the division, total
number of students served by your division, FTEF in your division, CLO and PLO assessment results and external accreditation demands.
1. Replace our much needed Systems Librarian Faculty due to retirement at the end of the Fall 2014 semester. The Systems
Librarian has a unique skill set that has a main function of maintaining the Library Catalog, does original cataloging, runs
reports of checkout activity, acquisition and weeding in the catalog, and trains classified on new functions that keep
occurring in the new Worldshare catalog. In addition, the systems librarian also provides a lot of library instruction including
library orientations and staffs the reference desk. The Library will need an interim and more adjunct librarians if not replaced
by beginning of Spring 2015. This position is necessary for the completion and continued improvement of our new library
management system.
2. Continued funding for a Library Coordinator-Leadership
Initiate projects as assessments suggest
Collaborate with librarians in special projects
Assign adjunct faculty projects
Oversee projects as assigned by the Dean: Currently the building 100 remodel project
Lead staff in updating mission, vision, values and align library activities and priorities
Chair staff meetings and resultant follow-through
Policy, Planning and Reports
Develop policy with input at staff meetings including drafting new policies
Review Procedure Manuals for all library departments
Oversee Program Review and planning including surveys with librarians
Responsible for responses to accreditation reports and required documents
Ensure Student Learning Outcomes and Service Area Outcomes are written, assessed, and used for improvement of
library courses, programs and services
Assist Dean with budget development and ongoing issues
Personnel
Chair tenure review committees of librarians
Manage adjunct faculty peer review (evaluations)
Assist Dean in all area staffing requests and chair selection committees
Assist Dean with classified staff day-to-day hiring, mentoring, supervision, and evaluation
Develop with librarians the faculty reference desk schedule for the semesters and summer
Recommend scheduling of staff
Oversee student assistants and work study students
Operations and Technical
Troubleshoot day-to-day issues
Manage student complaints
Oversee the management of special funds such as the fine and Goprint accounts
Follow up with Campus Security as needed
Administer Goprint including student refunds
Work on building issues (doors, lights, etc)
Work Institutional Technology issues
Manage facilities issues for the Library, Room 119 and the computer lab
Administer library orientation scheduling
3. Additional funding for Adjunct hours necessary in order to increase library hours and to allow librarians to increase collegial
participation on campus, professional duties in outside areas, coverage for fulltime sick leave, conference attendance.
2. Statements about the alignment with the strategic plan and your student learning goals are required. Indicate here any information from
advisory committees or outside accreditation reviews that is pertinent to the proposal.
Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional
staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan
goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If this position is categorically funded,
include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding.
1. Number of positions requested: 1
STAFFING REQUESTS (2000) CLASSIFIED PROFESSIONALS
Position
Full-time, Library Tech I
Classified Professional Staff (2000)
Description
Program/Unit
Replacing for a staff that was
asked to resign. We still have
the funding in the classified
budget for this position to be
replaced. Circulation, General
Library Duties
Library
PLEASE LIST IN RANK
ORDER
Division/Area
Library
PLEASE LIST IN RANK
ORDER
STAFFING REQUESTS (2000) STUDENT ASSISTANTS
Postion
Student Assistants
Student Assistants (2000)
Description
Program/Unit
Student assistants needed to
assist classified staff in
helping students at the
circulation and audio-visual
desks, shelve books, and
help to maintain the library.
Requesting $15,000 (789
student hrs/semester).
Library
Division/Area
Language Arts
2. Rationale for your proposal.
1. Full-time, Library Tech I: This position would enable the library to support general library services in circulation, in technical processing,
and the audio-visual services area. This position reinstates a 40-hour classified staff position that was vacant because of a requested
resignation.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory
committees or outside accreditation reviews that is pertinent to the proposal.
See Library Goal #1, #2, #9, #15,
Appendix F3: FTEF Requests
Audience: Administrators, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and
CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty
Contract.
Instructions: In the area below, please list your requested changes in course offerings (and
corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze
enrollment trends and other relevant data
athttp://www.chabotcollege.edu/ProgramReview/Data2013.cfm.
COURSE
CURRENT
FTEF
(2013-14)
ADDITIONAL
FTEF
NEEDED
CURRENT
SECTIONS
24
ADDITIONAL
SECTIONS
NEEDED
CURRENT
STUDENT #
SERVED
ADDITIONAL
STUDENT #
SERVED
Appendix F4: Academic Learning Support Requests [Acct. Category 2000]
Audience: Administrators, PRBC, Learning Connection
Purpose: Providing explanation and justification for new and replacement student assistants (tutors,
learning assistants, lab assistants, supplemental instruction, etc.).
Instructions: Please justify the need for your request. Discuss anticipated improvements in student
learning and contribution to the Strategic Plan goal. Please cite any evidence or data to support your
request. If this position is categorically funded, include and designate the funding source of new
categorically-funded position where continuation is contingent upon available funding.
1. Number of positions requested:
2. If you are requesting more than one position, please rank order the positions.
Position
Description
1. Full-time Systems Librarian
Essential retirement replacement
2. Temp systems librarian
Temp if cant interview for tenure position until
After board meets
3. Increase Adjunct budget
Needed for emergencies to cover librarians if ill
or at a conference
4. Library Dean
MLIS degree
5. I.T. position dedicated to library
Has an I.T. library experience background
3. Rationale for your proposal based on your program review conclusions. Include anticipated impact
on student learning outcomes and alignment with the strategic plan goal. Indicate if this request is
for the same, more, or fewer academic learning support positions.
1. Replace our much needed Systems LibrarianFaculty due to retirement at the end of the
Fall 2014 semester. The Systems Librarian has a unique skill set that has a main
function of maintaining the Library Catalog, does original cataloging, runs reports of
checkout activity, acquisition and weeding in the catalog, and trains classified on new
functions that keep occurring in the new Worldshare catalog. In addition, the systems
librarian also provides a lot of library instruction including library orientations and staffs
the reference desk. The Library will need an interim and more adjunct librarians if not
replaced by beginning of Spring 2015. This position is necessary for the completion and
continued improvement of our new library management system.
2. Additional funding for Adjunct hours necessary in order to increase library hours and to
allow librarians to increase collegial participation on campus, professional duties in
outside areas, coverage for fulltime sick leave, conference attendance.
3. A Library Dean with an MLIS will be more in tune with the unique nature of the library. An MLIS
Dean would be able to bring the Chabot College Library up to speed and into the 21st Century. A
Library Dean would provide most effectively the planning and budgeting needed for the Library
in all of the administrative work involved in making sure the Library is up to speed. The Library
Dean would supervise classified, work collegially with the Library Coordinator and Librarians in
meeting their professional goals, and make sure that essential planning that’s done at the table
with other administrators can take place that will guarantee the Library as center for learning
25
for our students and for making sure that any future building will be planned with the
experience of understanding how a 21st century library is supposed to function.
4. A dedicate I.T. position will be more in tune with the unique I.T. needs of a library and it’s
equipment, technology issues specific to libraries, and to bring the Chabot Library up to speed
and into the 21st Century.
Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of
funds.
Instructions: In the area below, please list both your current and requested budgets for categories 4000
and 5000 in priority order. Do NOT include conferences and travel, which are submitted on Appendix
M6. Justify your request and explain in detail any requested funds beyond those you received this year.
Please also look for opportunities to reduce spending, as funds are very limited.
Supplies Requests [Acct. Category 4000]
Instructions:
1. There should be a separate line item for supplies needed and an amount.
For items purchased in bulk, list the unit cost and provide the total in the "Amount" column.
2. Make sure you include the cost of tax and shipping for items purchased.
Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be in peril) or to meet mandated
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if no
received in the requested academic year.
Priority 3: Are requests that are enhancements, non-critical resource requeststhat would be nice to have and would bring a
2014-2015
needed totals in all areas Request
Requested
Description
3,000
Processing supplies for
books & other library
materials used to
prepare items for student
and staff check-out. Also
requesting these funds
for library toner and
paper.
400.00
Received
2015-16
Request
Amount
Vendor
$4,000
Various
Community
College Library
Consortium,
Baynet
Division/Un
it
Priority #1
Library
x
Library
x
3,000
400
Library Consortium dues
26
Priority
Library Guest Speakers/
Events
1500
?
Various
Library
x
Contracts and Services Requests [Acct. Category 5000]
Instructions:
1. There should be a separate line item for each contract or service.
2. Travel costs should be broken out and then totaled (e.g., airfare, mileage, hotel, etc.)
Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be in peril) or to meet
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that w ill enhance a program but are not so critical as to jeopardize the life of a pro
Priority 3: Are requests that are enhancem ents, non-critical resource requests that would be nice to have and wou
augm entations only
27
Conference Description
Internet Librarian (1 librarian
attending)
California Conference on
Library Instruction (2016)
place not announced yet—3
librarians attending--local
Creativity & Sustainability
CARL
OCLC Seminars
ACRL 2015 Association of
College and Research
Libraries (ACRL) Librarian
presenting paper, leading
workshop in Portland, OR
ALISE (Association for Library
and Information Science
Education) 2015 Chicago
Librarian Presenting paper
REFORMA 2015 National
Conference: The national
Assoc. to Promote Library &
Information Services to
Latinos and the Spanish
Speaking in San Diego CA..
2 Librarians leading a
workshop
Academic Libraries worldwide
2015 in Ottawa Librarian
leading a workshop
Amount
Vendor
Description
Priority #1
x
Priori
#2
$
800.00
Information Today, Inc.
Language Arts/Library
$
180.00
California Conference on
Library Instruction
Language Arts/Library
x
$
300.00
CA Academic & Research
Libraries
Language Arts/Library
x
$
1,000.00
OCLC, Inc.
Language Arts/Library
x
Language Arts/Library
x
Language Arts/Library
x
Language Arts/Library
x
Library
x
Library
x
$
$
$
ACRL (Assoc. of Colleges
1,500.00 & Research Libraries
1,500.00
ALISE (Association for
Library and Information
Science Education)
Faculty Association of CA
2,200.00 Community Colleges
Canadian Library
Association
2000
Library Juice Academy
Introduction to Project
Management Online Course
(2 Librarians)
Division/Unit
350.00
Library Juice Academy;
Online Professional
Development for Librarians
Amount
Vendor
Division/Unit
Appendix F6: Conference and Travel Requests [ Acct. Category 5000]
Audience: Staff Development Committee, Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development
Committees in allocation of funds.
Instructions: Please list specific conferences/training programs, including specific information on the
name of the conference and location. Note that the Staff Development Committee currently has no
28
Priority #1
P
budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on
campus, and to establish a historical record of need. Your rationale should discuss student learning goals
and/or connection to the Strategic Plan goal.
29
Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology
Committee.
Instructions: Please fill in the following as needed to justify your requests .If you're requesting classroom
technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the
brands/model numbers that are our current standards. If requesting multiple pieces of equipment,
please rank order those requests. Include shipping cost and taxes in your request.
2014-15 Budget
Requested
Received
2015-16
Request
Rationale*
$68,000
$71,500
22,000
22,000
22,000
20,000
20,000
20,000
In general the databases are
the basic online resources for
students to support their
research for courses. The 3.5K
increase is due to the
significant increases in our
databases this year (as
vendors kept their costs low
for us during our leaner years,
they opted to “catch up”
during this past year.
Individual databases have
$100 to $500 increases this
year, where in the past they
were typically $50 to $100)
We had to get additional
funds to renew our suite this
year outside of the $68,000
this current year.
Many of our periodicals are
due to accreditation
requirements, support faculty
and student research, along
with our browsing section
Closed captioned DVD’s of
educational, documentaries,
independent films, movies,
and other educational
programs.
Sensors to record patron data
on all library doors and study
spaces for statistical reporting.
Project or
Items
Requested
Databases
$68,000
Periodicals
Audio-Visual
Materials
Omni Pro
People
Counting
Sensors
Priority #1
$2,800.00
X
X
X
X
30
HP Laptops
for Student
Check Out
Funding for2
laptops
Funding for
2 laptops
Funding for
7hp
laptops
Increase our laptop loaner
program
MacBooks for
Student
Check Out
Funding for 2
Macbooks& 2
Ipads
Funding for Funding for
3 Macs
2
Macbooks&
2 Ipads
Increase our laptop loaner
program
x
Study Carrels
for 6000
Equipment
Account
$500,000
31
x
The Library has
X
275 student study
carrels that are
filled to capacity
during our peak
operation hours.
Our student study
carrels in the
Library are the
original carrels
purchased when
the building was
constructed in
1965. 250 study
carrels with about
half to include
electrical outlets
in order to stay
within the
buildings
electrical
capability.. The
Library currently
has
$100,000.00in
Instructional
Equipment/Library
Materials money
that would go
towards this
project. We are
requesting
$400,000 from the
new Instructional
Equipment/Library
Materials money
to be distributed
by the Budget
Committee. We
believe that new
library carrels and
chairs would
qualify for funding
as they are
permanent in
nature, replace
and modernize
our instructional
program, and are
an integral and
necessary
component for the
use of other
specific
instructional
equipment such
as our laptops,
models and
bones, books,
and other student
loaner equipment.
We are working
with a current
campus furniture
vendor, KI, to
provide exact
pricing which will
include delivery
and installation.
This project can
be completed by
June 30, 2015.
Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities
Committee (FC) has begun the task of re-prioritizing Measure B Bond budgets to better align with current
needs. The FC has identified approximately $18M in budgets to be used to meet capital improvement
needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two
to be used as match if and when the State again funds capital projects, and to fund smaller projects that
will directly assist our strategic goal. The FC has determined that although some of the college's greatest
needs involving new facilities cannot be met with this limited amount of funding, there are many smaller
pressing needs that could be addressed. The kinds of projects that can be legally funded with bond
dollars include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and facilities."
Do NOT use this form for equipment or supply requests.
32
Instructions: Please fill in the following as needed to justify your requests .If requesting more than one
facilities project, please rank order your requests.
Brief Title of Request (Project Name): Electrical update in the library, improvement of internet
connection and speed—including wireless.
Building/Location: Building 100 in the Library
Description of the facility project. Please be as specific as possible.
Improved electrical to provide electricity to study carrels for lights and laptop plugin area. Improve
internet connectivity and speed—including wireless
What educational programs or institutional purposes does this equipment support?
This project would support students being able to study with lights study carrels. Give students the
ability to charge laptops while using. Faster connectivity to internet and wireless would improve
access.
Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to
enhancing student learning?
See Goal #3, #4, #6, #8, #11
33