Chabot College Program Review Report 2015 -2016 Year 1 of Program Review Cycle Library Submitted on Contact: Kim Morrison, Pedro Reynoso, Norman Buchwald, Jim Matthews, Debbie Buti Table of Contents ___ Year 1 Section 1: Where We’ve Been Section 2: Where We Are Now Section 3: The Difference We Hope to Make Required Appendices: A: Budget History B1: Course Learning Outcomes Assessment Schedule B2: “Closing the Loop” Assessment Reflections C: Program Learning Outcomes D: A Few Questions E: New Initiatives F1: New Faculty Requests F2: Classified Staffing Requests F3: FTEF Requests F4: Academic Learning Support Requests F5: Supplies and Services Requests F6: Conference/Travel Requests F7: Technology and Other Equipment Requests F8: Facilities ____ YEAR ONE 1. Where We’ve Been Complete Appendix A (Budget History) prior to writing your narrative. Limit your narrative to no more than one page. As you enter a new Program Review cycle, reflect on your achievements over the last few years. What did you want to accomplish? Describe how changes in resources provided to your discipline or program have impacted your achievements. What are you most proud of, and what do you want to continue to improve? The 15 program goals below reflect the Library’s progress during the last three years. One major achievement we can point to in the last three years is the upgrade of our Integrated Library System, we migrated from SirsiDynix to WorldShare, a more efficient and user-friendly system. Another technology-related improvement is the implementation of wireless printing at the Library. This has brought a much needed service to Chabot students. However, challenges still exist, most prominent is the need to fill the Systems Librarian position, which will be vacated at the end of this semester (Fall 2014). Another major challenge in the horizon is the expiration of bond monies, which have been supporting our collection development needs for the last nine years. Thus, after the 2015-16 academic year, the Library will need to secure a new funding source to continue to expand our print collection. Lastly, the Library is proud to report that the Building #100 Remodel Project is underway, this has been a long awaited facilities project, that although it does not fully renovate the Library, it does take us one step closer to a 21st century library—our eventual goal. 1. 2. 3. 4. Increase Library Open hours. YES. Library hours have been restored. We are now open until 8pm, Monday-Thursday. Explore concepts and limitations on providing more online services to students: Webpage redesigned; Increase internet speed for wireless and desktop; Provide wireless printing. YES. EXCEPT WIRELESS PRINTING. Make the library a more inviting place: More study table areas have been set up. Outdoor balcony picnic tables have been added, Leather chairs and sofas purchased and placed throughout the library, Quiet study room added, new stack signage, book trucks and new book stands, new vacuum cleaner also purchased. YES. Purchased and replaced old Audiovisual Equipment (T.V. dvd, vcr components, and head phones). Work with more departments on providing library information competency skills to students. NO. Larger class sizes result in fewer requests since we cannot accommodate large classes in Rm. 119. Secondly, faculty reported less class time available for library instruction. However, class visits and library orientations in WRAC 354 have increased. 5. Develop new instruments for measuring information competency skills across the disciplines. Yes. We have created a library orientation survey to assess information competency. Assessment cycle will commence in fall 2013. 6. Expand the Library Instruction Room. Remodel the library for efficiency: Work with architects continues as we await to see if the Building #100 Remodel Project will be fully funded. YES. Remodel project pending Facilities and District approval. 7. Update Collection development budget. YES. The book and AV budgets have remained the same this year. The library has the funding from the state for a statewide database (EBSCOHost). However, all material budgets are currently funded by the District Bond. The bond runs out in July 2014. We have purchased or subscribed to over 80,000 volumes of Ebooks. In addition, increased database funding has allowed us to renew our current subscriptions, enhance our future catalog (StackMap), include a video streaming database (Films on Demand), and subscribe to a Dental Hygiene Database. These funds need to be renewed each year in order to continue all our online subscriptions. 8. Provide more computer work stations for students to use throughout the library: This is an ongoing issue which may be addressed in the Building #100 Remodel Project. YES. We now have 8 laptops for the Library’sLaptop Lending Program. 9. Increase reliability of the online catalog. YES. We have upgraded to Symphony 3.4. Purchased OCLC updates. Replaced old equipment (i.e., inventory wand) 10. Increase usage of online services: wireless printing. Yes. But yet students are required to purchase an app for the phone or tablet in order to print wirelessly. But we established an online reservation system for study rooms. Increased the Use of Library Guides used by students. 11. Offer at least 2 sections of library skills courses: No new sections have been approved. NO. 12. Get stable funding for current and new electronic resources. YES, the state wide database purchase is a five-year program. However, all other funds are in the District Bond. See #7. 13. Migration from SirsiDynix Integrated Library System to OCLC WorldSharein order to create an easier and more precise method of searching in our library catalog. YES. New ILS (OCLC WorldShare) projected to roll-out in Spring 2014. 14. Continue to find ways to streamline and cut budgets in ways to lessen the impact on students. Increase computer access via laptops, more computers in lab. Provide wireless printing. Provide a laptop loaner program. SEE #1, SEE #2, SEE #8, SEE #10 15. Use collected data to help improve student access. YES. Based on Student Survey data, we instituted a Silent Study Room, Group Study Spaces, online reservation system for study rooms, created a mobile interface. Purchased electronic counters for each door entrance of the library. 2. Where We Are Now: Appendix B1: Student Learning Outcomes Assessment Reporting Schedule I. Course-Level Student Learning Outcomes & Assessment Reporting (CLO-Closing the Loop). A. Check One of the Following: X No CLO-CTL forms were completed during this PR year. No Appendix B2 needs to be submitted with this Year’s Program Review. Note: All courses must be assessed once at least once every three years. Yes, CLO-CTL were completed for one or more courses during the current Year’s Program Review. Complete Appendix B2 (CLO-CTL Form) for each course assessed this year and include in this Program Review. B. Calendar Instructions: List all courses considered in this program review and indicate which year each course Closing The Loop form was submitted in Program Review by marking submitted in the correct column. Course *List one course per line. Add more rows as needed. LIBS 1 LIBS2 Courses: Library Orientations Library Skills 1 Spring 2014 Reflect Library Skills 2 2nd Library skills 1 This Year’s Program Review *CTL forms must be included with this PR. Class not taught Reflect Fall 2014 Implement & Adjust Reflect Spring 2015 Implement & Adjust Assess Reflect Reflect Assess Assess Last Year’s Program Review 2-Years Prior submitted *Note: These courses must be assessed in the next PR year. Submitted submitted Submitted Fall 2015 Assess Spring 2016 Reflect Implement & Adjust Implement & Adjust Reflect Reflect Fall 2016 Implement & Adjust Assess Reflect Assess Implement & Adjust Reflect ASSESSMENT SCHEDULE: Appendix B2: “Closing the Loop” Course-Level Assessment Reflections. Course Semester assessment data gathered Number of sections offered in the semester Number of sections assessed Percentage of sections assessed Semester held “Closing the Loop” discussion Faculty members involved in “Closing the Loop” discussion LIBS 1 and LIBS 2 Yes 2 2 100% Spring 2012 Kim Morrison and Pedro Reynoso Form Instructions: • Part I: CLO Data Reporting. For each CLO, obtain Class Achievement data in aggregate for all sections assessed in eLumen. • Part II: CLO Reflections. Based on student success reported in Part I, reflect on the individual CLO. • Part III: Course Reflection. In reviewing all the CLOs and your findings, reflect on the course as a whole. PART I: COURSE-LEVEL OUTCOMES – DATA RESULTS LIBS 1 CONSIDER THE COURSE-LEVEL OUTCOMES INDIVIDUALLY (THE NUMBER OF CLOS WILL DIFFER BY COURSE) (CLO) 1: Develop and implement a search strategy. (CLO) 2: Distinguish between popular and scholarly sources. LIBS 2 CONSIDER THE COURSE-LEVEL OUTCOMES INDIVIDUALLY (THE NUMBER OF CLOS WILL DIFFER BY COURSE) Actual Scores** (eLumen data) Defined Target Scores* (CLO Goal) 100% 65% 100% 55% Defined Target Scores* (CLO Goal) Actual Scores** (eLumen data) (CLO) 1: Create an annotated bibliography 100% 75% (CLO) 2: Evaluation of information and its sources 100% 75% (CLO) 3: DRAW REFERENCES TO ONES PERSONAL LIFE FROM MATERIALS 100% 85% PRESENTED IN CLASS If more CLOs are listed for the course, add another row to the table. PART II: COURSE- LEVEL OUTCOME REFLECTIONS A. COURSE-LEVEL OUTCOME (CLO) 1:LIBS 1 1. How do your current scores match with your above target for student success in this course level outcome? 35% below the 100% target 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? The importance of presenting this concept as part of a library research continuum or process: 1. Understanding the research assignment 2. Developing a research topic 3. Searching for information 4. Choosing your sources 5. Citing your sources B. These figures are based on Pedro Reynoso’s Library Skills 1 class. Norman Buchwald will begin developing new course level outcomes as he teaches his sections, and based on students’ performance on their assignments and the assessment instrument he uses for his LIBS 1 course, will be providing measures of performance during this next Program Review cycle. COURSE-LEVEL OUTCOME (CLO) 2: 1. How do your current scores match with your above target for student success in this course level outcome? 45% below the 100% target 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? Although this is a running theme throughout the course supported by handouts outlining the differences between popular and scholarly sources, most students are still at a developing stage in developing an understanding of the nuances of information. COURSE-LEVEL OUTCOME (CLO) 1:LIBS 2 3. How do your current scores match with your above target for student success in this course level outcome? 25% below the target of 100% 4. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? Spending more time in creating a practice citation. Also going through Citation Generator Noodlebib. C. COURSE-LEVEL OUTCOME (CLO) 2: 3. How do your current scores match with your above target for student success in this course level outcome? 25% below the target of 100% 4. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? Spend more time on what constitutes plagiarism. What it is? And its implications? Stats so increased success and retention rates after classes reflection cycles for both classes. There is not much difference between gender and or ethnicity in regards to success and retention. 1. Success and persistence rates. SUCCESS AND PERSISTENCE RATES OVERALL FOR ALL LIBRARY CLASSES IS ABOUT 80%C. COURSE-LEVEL OUTCOME (CLO) 3: 1. How do your current scores match with your above target for student success in this course level outcome? 20% below target of 100% 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? • • • Laying down grounds rules to make the environment safe for students to talk in class. Encouraging students to ask questions and attend office hours if unable to understand assignments. Stress the need to attend classes Appendix C: Program Learning Outcomes Considering your feedback, findings, and/or information that has arisen from the course level discussions, please reflect on each of your Program Level Outcomes. Program: Library • PLO #1: Formulate and apply research strategies to locate appropriate information to achieve, educational, professional and personal objectives • PLO #2: Develop a lifelong ethic of learning. The two PLOs above reflect the library’s Core Values. We, the library, believe: • in facilitating access to information by providing multiple access points that support diverse student needs • in teaching students, faculty, classified professionals, and administrators how to find, evaluate, and ethically use information in their respective academic, professional and personal lives • in operating at a high level of professionalism and service • in creating a safe and welcoming environment where all students want to come • in fostering lifetime relationships with libraries PLO Assessment Cycle Assessment Tool Library Student Survey Library Faculty Survey Library Orientation Survey Library Programming Survey Implement & Adjust Assess Reflect Assess Spring 2014 Spring 2014 Spring 2014 Spring 2014 Fall 2014 Fall 2014 Spring 2015 Fall 2014 Spring 2015 Spring 2015 Spring 2015 Spring 2015 Fall 2015 Fall 2015 Fall 2015 Fall 2015 The assessment cycle above shows the different assessment tools used by the library to collect relevant data, which in turn, informs and guides the library’s planning actions. This evidence-based process helps facilitate the allocation of institutional funding for the sustainability of resources and services at Chabot College Library. The library evaluates resources and services to ensure that identified student needs are met through the appropriate allocation of funds. In short, the library’s outcomes assessment process serves as the basis for improving student success. To this end, the library conducted its annual Library Student Survey, Faculty Surveythis fall semester (2014).The data collected will then be analyzed and considered for reflection, and ultimately used for the design of new services and resources that meet students’ library and information needs. Case in point, a quick reading of the 2014 Library Student Survey revealed a need for the library to open earlier and close later-- Along with extending open hours on Fridays and providing open hours on Saturdays. It also revealed a need for more loaner laptops with extended hours to use. A Faculty Surveywas conducted by the Library this fall semester (2014). The aim of the survey was two-fold: 1) to gather faculty input on library operating hours, and 2) to how might students and Faculty benefit from extended Library open hours. The data from the survey will be analyzed this semester with the eventual goal of implementing new and/or improved resources and services by Fall of 2015 if the asking for increased adjunct hours/funds,andrestoration of a full-time classified employee is granted. The Library Orientation Survey and Library Programming Survey will be conducted spring 2015 after the current remodel is done. What questions or investigations arose as a result of these reflections or discussions? Explain: Student Survey: The same reoccurring need continues to dominate the discussion, the need for extended Library open hours—earlier and later hours. Along with weekend hours. Extended evening and weekend hours would accommodate evening classes and student access to library orientations, library reserve text books, library research help and physical access to computers and books held by library. Faculty Survey: Items gleaned from faculty survey are also in line with what the student survey revealed—extended hours of operation both morning and evening-- would benefit them and their students. What program-level strengths have the assessment reflections revealed? Strengths revealed: Data from the 2014 Fall Library Student Survey& Faculty Survey confirmed what librarians have known all along, the value of the library as a meeting space, as a place of collaboration and learning, as a dynamic environment with technology and information at its core; a place for research help, put simply, students and faculty need and value a library setting. What actions has your discipline determined might be taken to enhance the learning of students completing your program? Actions planned: Continue push to replace retiring Systems Librarian, replacement of a full-time classified position— due to asked resignation, increase of adjunct funds and adjunct librarian pool. Continue to push for a new library building that meets the needs of today’s community college student and faculty, while at the same time, supporting program-level strengths in the near future and in years to come. 3. The Difference We Hope to Make - Review the Strategic Plan goal and key strategies at http://www.chabotcollege.edu/prbc/StrategicPlan/SP for PR.pdf prior to completing your narrative. Please complete Appendices E (New Initiatives) and F1-8 (Resource Requests) to further detail your narrative. Limit your narrative to three pages, and be very specific about what you hope to achieve, why, and how. Appendix E: Proposal for New Initiatives (Complete for each new initiative) Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both internal and external funding. How does your initiative address the college's Strategic Plan goal, or significantly improve student learning? New Library Building: a new building would support the pedagogical goals of the college. This includes the research needs, the need for students to study individually and in groups on campus; the need for students to access librarian expertise; the need to support students technologically. What is your specific goal and measurable outcome? A new or remodeled library building that supports the learning and instructional needs of students in the 21st century. What is your action plan to achieve your goal? Engage the college in campus-wide discussion Target Required Budget (Split out Completion personnel, supplies, other Date categories) Fall 2016 Lobby the district for funding Fall 2016 Activity (brief description) How will you manage the personnel needs? New Hires: Faculty # of positions Replacing System Librarian that will retire at the end of Fall 2014 Classified staff # of positions replace full-time position due to a requested resignation Reassigning existing employee(s) to the project; employee(s) current workload will be: Covered by overload or part-time employee(s) Covered by hiring temporary replacement(s) Other, explain At the end of the project period, the proposed project will: Be completed (onetime only effort) Require additional funding to continue and/or institutionalize the project Will the proposed project require facility modifications, additional space, or program relocation? No Yes, explain: Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements? No Yes, explain: Do you know of any grant funding sources that would meet the needs of the proposed project? No Yes, list potential funding sources: (obtained by/from): Appendix A: Budget History: 2013-14 Category Budget Requested Classified Staffing (# of $246,966.00 positions) 4 fulltime (2) part-time Supplies & Services $3,000.00 Technology/Equipment $54,000.00 Other $41,000.00* TOTAL $342,046.30 *Library subscriptions and audio visual materials. 2013-14 Budget Received $246,966.00 (3) fulltime (2) part-time $3,000.00 $54,000.00 $41,000.00* $298,375.00 2014-15 Budget Requested $333,353 (4) fulltime (2) part-time $ 3,000.00 $ 74,900.00 $*40,000.00 $ 451,253.00 2014-15 Budget Received $ 291,504.00 (3) full-time (2) part-time $ 3,000.00 $ 74,900.00 $* 40,000.00 $ 409,404.00 1. How has your investment of the budget monies you did receive improved student learning? When you requested the funding, you provided a rationale. In this section, assess if the anticipated positive impacts you projected have, in fact, been realized. Library Databases: we have broadened access to research materials; and continue to provide inter-disciplinary materials to students and faculty Library Periodical Subscriptions: we are encouraging exploration of current topics using a browsing journal collection (i.e., magazines, newspapers) Library Audio-Visual Materials: we support the audio-visual needs of classroom instructors and for student research needs 2. What has been the impact of not receiving some of your requested funding? How has student learning been impacted, or safety compromised, or enrollment or retention negatively impacted? Reduced library open hours Students have less access to research materials in the library ; less access to computers; course reserves; less access to study areas; less access to professional librarian expertise; fewer orientations can be offered; particularly, to evening and Saturday classes. Inadequate classified staffing in evening—posing an access and safety issue. Inadequate Teaching Classroom: cannot accommodate larger classes; Internet speed Out of date Reference and Circulation computers Inadequate Reference desk/Circulation area Inadequate computer and overhead projector on cart for oversized orientations Students unable to Wireless print via Goprint w/o purchasing an ap for their phones and/or tablets Building lacks ADA compliance Not enough adjunct hours to cover when a librarian is sick or at conferences Bathrooms in need of remodeling and paint SEE ABOVE FOR ANSWERS TO THE FOLLOWING SECTIONS B1, B2, C, D B1: Course Learning Outcomes Assessment Schedule B2: “Closing the Loop” Assessment Reflections C: Program Learning Outcomes D: A Few Questions _____________________________________________________________________ E: New Initiatives F1: New Faculty Requests F2: Classified Staffing Requests F3: FTEF Requests F4: Academic Learning Support Requests F5: Supplies and Services Requests F6: Conference/Travel Requests F7: Technology and Other Equipment Requests F8: Facilities Appendix E: Proposal for New Initiatives (Complete for each new initiative) Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both internal and external funding. How does your initiative address the college's Strategic Plan goal, or significantly improve student learning? New Library Building: a new building would support the pedagogical goals of the college. This includes the research needs, the need for students to study individually and in groups on campus; the need for students to access librarian expertise; the need to support students technologically. What is your specific goal and measurable outcome? A new or remodeled library building that supports the learning and instructional needs of students in the 21st century. What is your action plan to achieve your goal? Engage the college in campus-wide discussion Target Required Budget (Split out Completion personnel, supplies, other Date categories) Fall 2016 Lobby the district for funding Fall 2016 Activity (brief description) How will you manage the personnel needs? New Hires: Faculty # of positions Replacing System Librarian that will retire at the end of Fall 2014 Classified staff # of positions replace full-time position due to a requested resignation Reassigning existing employee(s) to the project; employee(s) current workload will be: Covered by overload or part-time employee(s) Covered by hiring temporary replacement(s) Other, explain At the end of the project period, the proposed project will: Be completed (onetime only effort) Require additional funding to continue and/or institutionalize the project Will the proposed project require facility modifications, additional space, or program relocation? No Yes, explain: Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements? No Yes, explain: Do you know of any grant funding sources that would meet the needs of the proposed project? No Yes, list potential funding sources: (obtained by/from): Appendix F1: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000] Audience: Faculty Prioritization Committee and Administrators Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student success and retention data , and any other pertinent information. Data is available at http://www.chabotcollege.edu/ProgramReview/Data2013.cfm. 1. Number of new faculty requested in this discipline: ___ PLEASE LIST IN RANK ORDER STAFFING REQUESTS (1000) FACULTY Position Systems Librarian Library Coordinator Adjunct Librarians Description Faculty (1000) Program/Unit Division/Area Essential retirement replacement Library Library Library Library Library Library essential Increase budget essential for coverage of emergencies, illnesses and conference attendance Rationale for your proposal. Please use the enrollment management data. Data that will strengthen your rationale include FTES trends over the last 5 years, FT/PT faculty ratios, recent retirements in your division, total number of full time and part-time faculty in the division, total number of students served by your division, FTEF in your division, CLO and PLO assessment results and external accreditation demands. 1. Replace our much needed Systems Librarian Faculty due to retirement at the end of the Fall 2014 semester. The Systems Librarian has a unique skill set that has a main function of maintaining the Library Catalog, does original cataloging, runs reports of checkout activity, acquisition and weeding in the catalog, and trains classified on new functions that keep occurring in the new Worldshare catalog. In addition, the systems librarian also provides a lot of library instruction including library orientations and staffs the reference desk. The Library will need an interim and more adjunct librarians if not replaced by beginning of Spring 2015. This position is necessary for the completion and continued improvement of our new library management system. 2. Continued funding for a Library Coordinator-Leadership Initiate projects as assessments suggest Collaborate with librarians in special projects Assign adjunct faculty projects Oversee projects as assigned by the Dean: Currently the building 100 remodel project Lead staff in updating mission, vision, values and align library activities and priorities Chair staff meetings and resultant follow-through Policy, Planning and Reports Develop policy with input at staff meetings including drafting new policies Review Procedure Manuals for all library departments Oversee Program Review and planning including surveys with librarians Responsible for responses to accreditation reports and required documents Ensure Student Learning Outcomes and Service Area Outcomes are written, assessed, and used for improvement of library courses, programs and services Assist Dean with budget development and ongoing issues Personnel Chair tenure review committees of librarians Manage adjunct faculty peer review (evaluations) Assist Dean in all area staffing requests and chair selection committees Assist Dean with classified staff day-to-day hiring, mentoring, supervision, and evaluation Develop with librarians the faculty reference desk schedule for the semesters and summer Recommend scheduling of staff Oversee student assistants and work study students Operations and Technical Troubleshoot day-to-day issues Manage student complaints Oversee the management of special funds such as the fine and Goprint accounts Follow up with Campus Security as needed Administer Goprint including student refunds Work on building issues (doors, lights, etc) Work Institutional Technology issues Manage facilities issues for the Library, Room 119 and the computer lab Administer library orientation scheduling 3. Additional funding for Adjunct hours necessary in order to increase library hours and to allow librarians to increase collegial participation on campus, professional duties in outside areas, coverage for fulltime sick leave, conference attendance. 2. Statements about the alignment with the strategic plan and your student learning goals are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000] Audience: Administrators, PRBC Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional staff. Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. 1. Number of positions requested: 1 STAFFING REQUESTS (2000) CLASSIFIED PROFESSIONALS Position Full-time, Library Tech I Classified Professional Staff (2000) Description Program/Unit Replacing for a staff that was asked to resign. We still have the funding in the classified budget for this position to be replaced. Circulation, General Library Duties Library PLEASE LIST IN RANK ORDER Division/Area Library PLEASE LIST IN RANK ORDER STAFFING REQUESTS (2000) STUDENT ASSISTANTS Postion Student Assistants Student Assistants (2000) Description Program/Unit Student assistants needed to assist classified staff in helping students at the circulation and audio-visual desks, shelve books, and help to maintain the library. Requesting $15,000 (789 student hrs/semester). Library Division/Area Language Arts 2. Rationale for your proposal. 1. Full-time, Library Tech I: This position would enable the library to support general library services in circulation, in technical processing, and the audio-visual services area. This position reinstates a 40-hour classified staff position that was vacant because of a requested resignation. 3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. See Library Goal #1, #2, #9, #15, Appendix F3: FTEF Requests Audience: Administrators, CEMC, PRBC Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty Contract. Instructions: In the area below, please list your requested changes in course offerings (and corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze enrollment trends and other relevant data athttp://www.chabotcollege.edu/ProgramReview/Data2013.cfm. COURSE CURRENT FTEF (2013-14) ADDITIONAL FTEF NEEDED CURRENT SECTIONS 24 ADDITIONAL SECTIONS NEEDED CURRENT STUDENT # SERVED ADDITIONAL STUDENT # SERVED Appendix F4: Academic Learning Support Requests [Acct. Category 2000] Audience: Administrators, PRBC, Learning Connection Purpose: Providing explanation and justification for new and replacement student assistants (tutors, learning assistants, lab assistants, supplemental instruction, etc.). Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. 1. Number of positions requested: 2. If you are requesting more than one position, please rank order the positions. Position Description 1. Full-time Systems Librarian Essential retirement replacement 2. Temp systems librarian Temp if cant interview for tenure position until After board meets 3. Increase Adjunct budget Needed for emergencies to cover librarians if ill or at a conference 4. Library Dean MLIS degree 5. I.T. position dedicated to library Has an I.T. library experience background 3. Rationale for your proposal based on your program review conclusions. Include anticipated impact on student learning outcomes and alignment with the strategic plan goal. Indicate if this request is for the same, more, or fewer academic learning support positions. 1. Replace our much needed Systems LibrarianFaculty due to retirement at the end of the Fall 2014 semester. The Systems Librarian has a unique skill set that has a main function of maintaining the Library Catalog, does original cataloging, runs reports of checkout activity, acquisition and weeding in the catalog, and trains classified on new functions that keep occurring in the new Worldshare catalog. In addition, the systems librarian also provides a lot of library instruction including library orientations and staffs the reference desk. The Library will need an interim and more adjunct librarians if not replaced by beginning of Spring 2015. This position is necessary for the completion and continued improvement of our new library management system. 2. Additional funding for Adjunct hours necessary in order to increase library hours and to allow librarians to increase collegial participation on campus, professional duties in outside areas, coverage for fulltime sick leave, conference attendance. 3. A Library Dean with an MLIS will be more in tune with the unique nature of the library. An MLIS Dean would be able to bring the Chabot College Library up to speed and into the 21st Century. A Library Dean would provide most effectively the planning and budgeting needed for the Library in all of the administrative work involved in making sure the Library is up to speed. The Library Dean would supervise classified, work collegially with the Library Coordinator and Librarians in meeting their professional goals, and make sure that essential planning that’s done at the table with other administrators can take place that will guarantee the Library as center for learning 25 for our students and for making sure that any future building will be planned with the experience of understanding how a 21st century library is supposed to function. 4. A dedicate I.T. position will be more in tune with the unique I.T. needs of a library and it’s equipment, technology issues specific to libraries, and to bring the Chabot Library up to speed and into the 21st Century. Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000] Audience: Administrators, Budget Committee, PRBC Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds. Instructions: In the area below, please list both your current and requested budgets for categories 4000 and 5000 in priority order. Do NOT include conferences and travel, which are submitted on Appendix M6. Justify your request and explain in detail any requested funds beyond those you received this year. Please also look for opportunities to reduce spending, as funds are very limited. Supplies Requests [Acct. Category 4000] Instructions: 1. There should be a separate line item for supplies needed and an amount. For items purchased in bulk, list the unit cost and provide the total in the "Amount" column. 2. Make sure you include the cost of tax and shipping for items purchased. Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be in peril) or to meet mandated state or federal regulations or those regulations of a accrediting body for a program. Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if no received in the requested academic year. Priority 3: Are requests that are enhancements, non-critical resource requeststhat would be nice to have and would bring a 2014-2015 needed totals in all areas Request Requested Description 3,000 Processing supplies for books & other library materials used to prepare items for student and staff check-out. Also requesting these funds for library toner and paper. 400.00 Received 2015-16 Request Amount Vendor $4,000 Various Community College Library Consortium, Baynet Division/Un it Priority #1 Library x Library x 3,000 400 Library Consortium dues 26 Priority Library Guest Speakers/ Events 1500 ? Various Library x Contracts and Services Requests [Acct. Category 5000] Instructions: 1. There should be a separate line item for each contract or service. 2. Travel costs should be broken out and then totaled (e.g., airfare, mileage, hotel, etc.) Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be in peril) or to meet state or federal regulations or those regulations of a accrediting body for a program. Priority 2: Are needed requests that w ill enhance a program but are not so critical as to jeopardize the life of a pro Priority 3: Are requests that are enhancem ents, non-critical resource requests that would be nice to have and wou augm entations only 27 Conference Description Internet Librarian (1 librarian attending) California Conference on Library Instruction (2016) place not announced yet—3 librarians attending--local Creativity & Sustainability CARL OCLC Seminars ACRL 2015 Association of College and Research Libraries (ACRL) Librarian presenting paper, leading workshop in Portland, OR ALISE (Association for Library and Information Science Education) 2015 Chicago Librarian Presenting paper REFORMA 2015 National Conference: The national Assoc. to Promote Library & Information Services to Latinos and the Spanish Speaking in San Diego CA.. 2 Librarians leading a workshop Academic Libraries worldwide 2015 in Ottawa Librarian leading a workshop Amount Vendor Description Priority #1 x Priori #2 $ 800.00 Information Today, Inc. Language Arts/Library $ 180.00 California Conference on Library Instruction Language Arts/Library x $ 300.00 CA Academic & Research Libraries Language Arts/Library x $ 1,000.00 OCLC, Inc. Language Arts/Library x Language Arts/Library x Language Arts/Library x Language Arts/Library x Library x Library x $ $ $ ACRL (Assoc. of Colleges 1,500.00 & Research Libraries 1,500.00 ALISE (Association for Library and Information Science Education) Faculty Association of CA 2,200.00 Community Colleges Canadian Library Association 2000 Library Juice Academy Introduction to Project Management Online Course (2 Librarians) Division/Unit 350.00 Library Juice Academy; Online Professional Development for Librarians Amount Vendor Division/Unit Appendix F6: Conference and Travel Requests [ Acct. Category 5000] Audience: Staff Development Committee, Administrators, Budget Committee, PRBC Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development Committees in allocation of funds. Instructions: Please list specific conferences/training programs, including specific information on the name of the conference and location. Note that the Staff Development Committee currently has no 28 Priority #1 P budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on campus, and to establish a historical record of need. Your rationale should discuss student learning goals and/or connection to the Strategic Plan goal. 29 Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000] Audience: Budget Committee, Technology Committee, Administrators Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology Committee. Instructions: Please fill in the following as needed to justify your requests .If you're requesting classroom technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the brands/model numbers that are our current standards. If requesting multiple pieces of equipment, please rank order those requests. Include shipping cost and taxes in your request. 2014-15 Budget Requested Received 2015-16 Request Rationale* $68,000 $71,500 22,000 22,000 22,000 20,000 20,000 20,000 In general the databases are the basic online resources for students to support their research for courses. The 3.5K increase is due to the significant increases in our databases this year (as vendors kept their costs low for us during our leaner years, they opted to “catch up” during this past year. Individual databases have $100 to $500 increases this year, where in the past they were typically $50 to $100) We had to get additional funds to renew our suite this year outside of the $68,000 this current year. Many of our periodicals are due to accreditation requirements, support faculty and student research, along with our browsing section Closed captioned DVD’s of educational, documentaries, independent films, movies, and other educational programs. Sensors to record patron data on all library doors and study spaces for statistical reporting. Project or Items Requested Databases $68,000 Periodicals Audio-Visual Materials Omni Pro People Counting Sensors Priority #1 $2,800.00 X X X X 30 HP Laptops for Student Check Out Funding for2 laptops Funding for 2 laptops Funding for 7hp laptops Increase our laptop loaner program MacBooks for Student Check Out Funding for 2 Macbooks& 2 Ipads Funding for Funding for 3 Macs 2 Macbooks& 2 Ipads Increase our laptop loaner program x Study Carrels for 6000 Equipment Account $500,000 31 x The Library has X 275 student study carrels that are filled to capacity during our peak operation hours. Our student study carrels in the Library are the original carrels purchased when the building was constructed in 1965. 250 study carrels with about half to include electrical outlets in order to stay within the buildings electrical capability.. The Library currently has $100,000.00in Instructional Equipment/Library Materials money that would go towards this project. We are requesting $400,000 from the new Instructional Equipment/Library Materials money to be distributed by the Budget Committee. We believe that new library carrels and chairs would qualify for funding as they are permanent in nature, replace and modernize our instructional program, and are an integral and necessary component for the use of other specific instructional equipment such as our laptops, models and bones, books, and other student loaner equipment. We are working with a current campus furniture vendor, KI, to provide exact pricing which will include delivery and installation. This project can be completed by June 30, 2015. Appendix F8: Facilities Requests Audience: Facilities Committee, Administrators Purpose: To be read and responded to by Facilities Committee. Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities Committee (FC) has begun the task of re-prioritizing Measure B Bond budgets to better align with current needs. The FC has identified approximately $18M in budgets to be used to meet capital improvement needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two to be used as match if and when the State again funds capital projects, and to fund smaller projects that will directly assist our strategic goal. The FC has determined that although some of the college's greatest needs involving new facilities cannot be met with this limited amount of funding, there are many smaller pressing needs that could be addressed. The kinds of projects that can be legally funded with bond dollars include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and facilities." Do NOT use this form for equipment or supply requests. 32 Instructions: Please fill in the following as needed to justify your requests .If requesting more than one facilities project, please rank order your requests. Brief Title of Request (Project Name): Electrical update in the library, improvement of internet connection and speed—including wireless. Building/Location: Building 100 in the Library Description of the facility project. Please be as specific as possible. Improved electrical to provide electricity to study carrels for lights and laptop plugin area. Improve internet connectivity and speed—including wireless What educational programs or institutional purposes does this equipment support? This project would support students being able to study with lights study carrels. Give students the ability to charge laptops while using. Faster connectivity to internet and wireless would improve access. Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to enhancing student learning? See Goal #3, #4, #6, #8, #11 33