Chabot College Academic Program Review Report Year Three of Program Review Cycle Final Summary Report [Photography] Submitted on [November 1, 2013] [David Hertz/Tom Lothian] Final Forms, 1/18/13 Table of Contents Section A: What Have We Accomplished? ................................ 1 Section B: What’s Next? ........................................................... 2 Required Appendices: A: Budget History .........................................................................................3 B1: Course Learning Outcomes Assessment Schedule .................................4 B2: “Closing the Loop” Assessment Reflections ..........................................5 C: Program Learning Outcomes....................................................................9 D: A Few Questions ...................................................................................11 E: New Initiatives ......................................................................................12 F1: New Faculty Requests ..........................................................................13 F2: Classified Staffing Requests ..................................................................14 F3: FTEF Requests ......................................................................................15 F4: Academic Learning Support Requests .................................................16 F5: Supplies and Services Requests ............................................................17 F6: Conference/Travel Requests ................................................................18 F7: Technology and Other Equipment Requests ........................................19 F8: Facilities Requests ................................................................................20 A. What Have We Accomplished? Complete Appendices A (Budget History), B1 and B2 (CLO's), C (PLO's), and D (A few questions) prior to writing your narrative. You should also review your most recent success, equity, course sequence, and enrollment data at http://www.chabotcollege.edu/ProgramReview/Data2012.cfm. In year one, you established goals and action plans for program improvement. This section asks you to reflect on the progress you have made toward those goals. This analysis will be used by the PRBC and Budget Committee to assess progress toward achievement of our Strategic Plan and to inform future budget decisions. It will also be used by the SLOAC and Basic Skills committees as input to their priority-setting process. In your narrative of two or less pages, address the following questions: What program improvement goals did you establish? Keep the program alive and vital Repair/Replace equipment Community outreach Did you achieve the goals you established for the three years? Specifically describe your progress on goals you set for student learning, program learning, and Strategic Plan achievement. An additional qualified faculty member was added Offered more classes in the Spring 2013 Semester What best practices have you developed? Those could include pedagogical methods, strategies to address Basic Skills needs of our students, methods of working within your discipline, and more. Having students think more critically about the outcome of their assignments. Having to more with less. Upgraded instructional materials Incorporated modern techniques with the traditional classes Are these best practices replicable in other disciplines or areas? These practices apply to all areas on campus What were your greatest challenges? Funding General lack of resources Lack of qualified faculty Lack of review of courses/instructors Were there institutional barriers to success? Cite relevant data in your narrative (e.g., efficiency, persistence, success, FT/PT faculty ratios, CLO/PLO assessment results, external accreditation demands, etc.). Program has become more efficient as a result of cutbacks. Hence we are doing more with less. As a result of cuts students are suffering. Due to persistence, the program recently acquired some much, needed equipment. The program currently consists of two part time faculty members. 1 B. What’s Next? This section may serve as the foundation for your next Program Review cycle, and will inform the development of future strategic initiatives for the college. In your narrative of one page or less, address the following questions. Please complete Appendices E (New Initiatives) and F1-8 (Resources Requested) to further detail your narrative and to request resources. What goals do you have for future program improvement? o The hiring of qualified faculty members o Learning Assistants o The hiring of a photo lab tech o Additional course offerings o More community outreach What ideas do you have to achieve those goals? o Continue to make the program more efficient and productive o Write a community education course What must change about the institution to enable you to make greater progress in improving student learning and overall student success? o The current change in administration in S.O.T.A has made progress towards these goals. There is still a ways to go o What recommendations do you have to improve the Program Review process? o Individual Training. For an adjunct faculty member, it is similar to landing a 747 with no landing gear, and no instruction. o Timing, it would be better if completion of the review were needed at another time in the semester. o Knowing what the feedback is. Nothing has changed over the last several review cycles o The use of forms on line 2 Appendix A: Budget History and Impact Audience: Budget Committee, PRBC, and Administrators Purpose: This analysis describes your history of budget requests from the previous two years and the impacts of funds received and needs that were not met. This history of documented need can both support your narrative in Section A and provide additional information for Budget Committee recommendations. Instructions: Please provide the requested information, and fully explain the impact of the budget decisions. Category Classified Staffing (# of positions) Supplies & Services Technology/Equipment Other TOTAL 2011-12 Budget Requested 1 $9181 2011-12 Budget Received 0 $1200 $9181 $1200 2012-13 Budget Requested 1 $15665 $51328 2012-13 Budget Received 0 $1200 $9000 $66993 $10200 1. How has your investment of the budget monies you did receive improved student learning? When you requested the funding, you provided a rationale. In this section, assess if the anticipated positive impacts you projected have, in fact, been realized. Several items were received on February 12, 2013. Too early to tell. Additional budget money goes towards developing chemicals for student use. 2. What has been the impact of not receiving some of your requested funding? How has student learning been impacted, or safety compromised, or enrollment or retention negatively impacted? The program has been suffering. Equipment needs to be repaired and or replaced. Courses are not being offered in a timely manner. Lab hours available for students have been drastically cut. Not enough qualified faculty to assist students in achieving their goals. Students are not able to complete their degree in a timely fashion. These factors greatly effect enrollment and retention. 3 Appendix B1: Course Learning Outcomes Assessment Schedule All courses must be assessed at least once every three years. Please complete this chart that defines your assessment schedule. ASSESSMENT SCHEDULE: Spring 2013 Courses: Group 1: Group 2: Full Assmt Fall 2013 Spring 2014 Fall Spring 2015 2014 2015 Photo 50/62 Photo Photo Photo 50/66/64A 51/60/61/65 50/53A/53B Discuss results Report Results Full Assmt Discuss results & report Photo 50 Group 4: Full Assmt Spring 2016 Full Assmt Photo 62 Group 3: Fall Discuss results Report Results Full Assmt Discuss results & report 4 Fall 2016 Discuss results Spring 2017 Report Results Appendix B2: “Closing the Loop” Assessment Reflections Course Semester assessment data gathered Number of sections offered in the semester Number of sections assessed Percentage of sections assessed Semester held “Closing the Loop” discussion Faculty members involved in “Closing the Loop” discussion Form Instructions: Part I: CLO Data Reporting. For each CLO, obtain Class Achievement data in aggregate for all sections assessed in eLumen. Part II: CLO Reflections. Based on student success reported in Part I, reflect on the individual CLO. Part III: Course Reflection. In reviewing all the CLOs and your findings, reflect on the course as a whole. PART I: COURSE-LEVEL OUTCOMES – DATA RESULTS CONSIDER THE COURSE-LEVEL OUTCOMES INDIVIDUALLY (THE NUMBER OF CLOS WILL DIFFER BY COURSE) Defined Target Scores* (CLO Goal) Actual Scores** (eLumen data) (CLO) 1: (CLO) 2: (CLO) 3: (CLO) 4: If more CLOs are listed for the course, add another row to the table. * Defined Target Scores: What scores in eLumen from your students would indicate success for this CLO? (Example: 75% of the class scored either 3 or 4) **Actual scores: What is the actual percent of students that meet defined target based on the eLumen data collected in this assessment cycle? 5 PART II: COURSE- LEVEL OUTCOME REFLECTIONS A. COURSE-LEVEL OUTCOME (CLO) 1: 1. How do your current scores match with your above target for student success in this course level outcome? 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? B. COURSE-LEVEL OUTCOME (CLO) 2: 1. How do your current scores match with your above target for student success in this course level outcome? 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? 6 C. COURSE-LEVEL OUTCOME (CLO) 3: 1. How do your current scores match with your above target for student success in this course level outcome? 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? D. COURSE-LEVEL OUTCOME (CLO) 4: 1. How do your current scores match with your above target for student success in this course level outcome? 2. Reflection: Based on the data gathered, and considering your teaching experiences and your discussions with other faculty, what reflections and insights do you have? E. COURSE-LEVEL OUTCOME (CLO) 5: ADD IF NEEDED. 7 PART III: COURSE REFLECTIONS AND FUTURE PLANS 1. What changes were made to your course based on the previous assessment cycle, the prior Closing the Loop reflections and other faculty discussions? Due to budget cuts the focus for the last three years has been to keep the program solvent. Recently, the addition of some digital equipment has aided in improving the program. Which has allowed the offering of a color based photography class. 2. Based on the current assessment and reflections, what course-level and programmatic strengths have the assessment reflections revealed? What actions has your discipline determined might be taken as a result of your reflections, discussions, and insights? The program is taking steps towards revitalizing to where it was four plus years ago. An additional adjunct faculty member has been hired, allowing for more introductory courses to be taught. This has allowed more students into the photography program. In addition, assessing an Instructional Materials Fee of $20 per student would aid offsetting the cost of communally used chemicals currently provided by the college. 3. What is the nature of the planned actions (please check all that apply)? Curricular Pedagogical Resource based Change to CLO or rubric Change to assessment methods Other: Program Requirements _____________________________________________________________ 8 Appendix C: Program Learning Outcomes Considering your feedback, findings, and/or information that has arisen from the course level discussions, please reflect on each of your Program Level Outcomes. Program: ________________________________________________ PLO #1: PLO #2: PLO #3: PLO #4: What questions or investigations arose as a result of these reflections or discussions? Explain: What program-level strengths have the assessment reflections revealed? Strengths revealed: What actions has your discipline determined might be taken to enhance the learning of students completing your program? Actions planned: Program: ________________________________________________ PLO #1: PLO #2: PLO #3: PLO #4: 9 What questions or investigations arose as a result of these reflections or discussions? Explain: What program-level strengths have the assessment reflections revealed? Strengths revealed: What actions has your discipline determined might be taken to enhance the learning of students completing your program? Actions planned: 10 Appendix D: A Few Questions Please answer the following questions with "yes" or "no". For any questions answered "no", please provide an explanation. No explanation is required for "yes" answers :-) 1. Have all of your course outlines been updated within the past five years? If no, identify the course outlines you will update in the next curriculum cycle. Ed Code requires all course outlines to be updated every six years. Yes 2. Have all of your courses been offered within the past five years? If no, why should those courses remain in our college catalog? Not all the courses have been offered in the past five years. The program is run by two adjuncts. 3. Do all of your courses have the required number of CLOs completed, with corresponding rubrics? If no, identify the CLO work you still need to complete, and your timeline for completing that work this semester. No, at this point our program does not have any CLO’s 4. Have you assessed all of your courses and completed "closing the loop" forms for all of your courses within the past three years? If no, identify which courses still require this work, and your timeline for completing that work this semester. We have not completed the “closing the loop forms” We require some guidance to complete the forms 5. Have you developed and assessed PLOs for all of your programs? If no, identify programs which still require this work, and your timeline to complete that work this semester. 6. If you have course sequences, is success in the first course a good predictor of success in the subsequent course(s)? Yes, success in Photo 50, generally suggest any subsequent courses will be successful. 7. Does successful completion of College-level Math and/or English correlate positively with success in your courses? If not, explain why you think this may be. Unknown, -Access denied to this data. 11 Appendix E: Proposal for New Initiatives (Complete for each new initiative) Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both internal and external funding. How does your initiative address the college's Strategic Plan goal, or significantly improve student learning? What is your specific goal and measurable outcome? What is your action plan to achieve your goal? Target Required Budget (Split out Completion personnel, supplies, other Date categories) Activity (brief description) How will you manage the personnel needs? New Hires: Faculty # of positions 2 Classified staff # of positions 1 Reassigning existing employee(s) to the project; employee(s) current workload will be: Covered by overload or part-time employee(s) Covered by hiring temporary replacement(s) Other, explain At the end of the project period, the proposed project will: Be completed (onetime only effort) Require additional funding to continue and/or institutionalize the project (obtained by/from): Will the proposed project require facility modifications, additional space, or program relocation? No Yes, explain: Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements? No Yes, explain: Do you know of any grant funding sources that would meet the needs of the proposed project? No Yes, list potential funding sources: 12 Appendix F1: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000] Audience: Faculty Prioritization Committee and Administrators Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student success and retention data , and any other pertinent information. Data is available at http://www.chabotcollege.edu/ProgramReview/Data2012.cfm . 1. Number of new faculty requested in this discipline: __3__ 2. If you are requesting more than one position, please rank order the positions. Position Description 1. Full Time Photography Instructor 2. Adjunct x 2 Photography Instructor 3. Rationale for your proposal. Please use the enrollment management data. Additional data that will strengthen your rationale include FTEF trends over the last 5 years, persistence, FT/PT faculty ratios, CLO and PLO assessment results and external accreditation demands. We are attempting to have the Photography Majors complete the program in a two year time period. This is not possible with two adjunct instructors teaching their full load, and being denied overload. Over the last five years the FTEF in PHOT has been cut by half. The FTEF that was taken from PHOT needs to be returned to the program in order for it to flourish. 4. Statements about the alignment with the strategic plan and your student learning goals are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. The addition of Full Time and or Adjunct Faculty along with the return of FTEF, will facilitate the student learning goals for the program. 13 Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000] Audience: Administrators, PRBC Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional staff. Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal, safety, mandates, accreditation issues. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. 1. Number of positions requested: ___2+___ 2. If you are requesting more than one position, please rank order the positions. Position Description 1. Photo Lab Tech Photo Lab Tech 2. Photography Intern Photography Intern 3. Rationale for your proposal. Having a Photo Lab Tech, would free up instructors to teach the fundamentals of the program. This would also be more cost effective. Than paying a faculty salary to handle day to day functions of the lab and it’s equipment. Having a Lab Tech would also help the college as a whole. Thus the photo lab would be open for community use, bringing more people into the college. 4. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. Please see Appendix F1 section 4 14 Appendix F3: FTEF Requests Audience: Administrators, CEMC, PRBC Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty Contract. Instructions: In the area below, please list your requested changes in course offerings (and corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze enrollment trends and other relevant data at http://www.chabotcollege.edu/ProgramReview/Data2012.cfm . The program currently has two adjunct faculty members, who teach one to two classes along with per semester. The program requires an increase of a minimum of seven classes to facilitate students complete their degree in a two year time period. The program is in dire need of a return of the FTEF that was taken from it. Enrollment has suffered greatly as a result of a lack of sufficient faculty to teach the introductory level courses. With the addition of one new faculty member, enrollment in the Photography Program has increased. 15 Appendix F4: Academic Learning Support Requests [Acct. Category 2000] Audience: Administrators, PRBC, Learning Connection Purpose: Providing explanation and justification for new and replacement student assistants (tutors, learning assistants, lab assistants, supplemental instruction, etc.). Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal . Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. 1. Number of positions requested: __4____ 2. If you are requesting more than one position, please rank order the positions. Position Description 1. LA Learning Assistant 2. LA Learning Assistant 3. LA Learning Assistant 4. LA Learning Assistant 3. Rationale for your proposal based on your program review conclusions. Include anticipated impact on student learning outcomes and alignment with the strategic plan goal. Indicate if this request is for the same, more, or fewer academic learning support positions. Learning assistants have increased the speed at which Students acquire fundamental skills to successfully complete courses. This has resulted in fewer students needing to repeat courses. It has also allowed for students to have greater access to individual attention. 16 Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000] Audience: Administrators, Budget Committee, PRBC Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds. Instructions: In the area below, please list both your current and requested budgets for categories 4000 and 5000 in priority order. Do NOT include conferences and travel, which are submitted on Appendix M6. Justify your request and explain in detail any requested funds beyond those you received this year. Please also look for opportunities to reduce spending, as funds are very limited. Project or Items Requested Lauder Formula 872 Paper Developer Concentrate (5 Gallon) x 12 Units Lauder Formula 874 Dual Rapid Fixer (5 Gallon) x 12 Units 129.00 Acetic Acid 1 Liter Units at $15.00 each Hypo Wash @ $8.00 Selenium Toner $27.00 per unit Potassium Bromide @ $13.00 per unit Sodium Solfide $12 per unit Kaiser Stainless Steel Print Tongs @ $23.00 per unit Enlarger Bulbs 150 Watt $5.00 per unit Spotting Pens @ $33.00 per unit Adobe Lightroom 4 for Mac @ $150.00 per unit Aperture 3 for Mac @ $80.00 per unit Epson Pro 7900 Ink Set @ $729 Epson Ink 2012-13 Budget Requested Received $ 10 @ $140.00 6 2013-14 Request Rationale $ 12 @ $140.00 It is imperative for the program to function 10 @ $129.00 6` 12 @ $129.00 It is imperative for the program to function 10 0 8 1 10 @ $15.00 a Liter 8 4 1 4 1 1 1 1 1 1 12 0 12 It is imperative for the program to function It is imperative for the program to function It is imperative for the program to function It is imperative for the program to function It is imperative for the program to function Bamboo Tongs fall apart, and need to be replaced constantly 5 0 8 2 0 3 18 0 18 18 0 18 4 2 8 0 0 10 17 It is imperative for the program to function It is imperative for the program to function Necessary for the digital portion of the photo program Necessary for the digital portion of the photo program Necessary for the digital portion of the photo program Needed to keep printers functional Maintenance Tank for Stylus Pro 7900 @ $34.95 per unit Color Viewing Filter Kit @$ 40.00 per unit 0 0 2 18 Needed for correctly color balancing color prints Appendix F6: Conference and Travel Requests [ Acct. Category 5000] Audience: Staff Development Committee, Administrators, Budget Committee, PRBC Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development Committees in allocation of funds. Instructions: Please list specific conferences/training programs, including specific information on the name of the conference and location. Note that the Staff Development Committee currently has no budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on campus, and to establish a historical record of need. Your rationale should discuss student learning goals and/or connection to the Strategic Plan goal. Conference/Training Program Society for Photographic Education 2013-14 Request $ 1000.00 Rationale This allows instructors to attend the conference, as to remain current with industry standards and cultivate relationships with other institutions. And therefore bring the most cutting edge ideas to Chabot College Students. 19 Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000] Audience: Budget Committee, Technology Committee, Administrators Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology Committee. Instructions: Please fill in the following as needed to justify your requests. If you're requesting classroom technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the brands/model numbers that are our current standards. If requesting multiple pieces of equipment, please rank order those requests. Include shipping cost and taxes in your request. Please note: Equipment requests are for equipment whose unit cost exceeds $200. Items which are less expensive should be requested as supplies. Software licenses should also be requested as supplies. Project or Items Requested Adobe Lightroom 4 for Mac @ $150.00 per unit Aperture 3 for Mac @ $80.00 per unit Canon 60D camera kit @ $999.00 per unit Canon T3i camera kit @ $634.00 per unit Arkay RC Print Dryer 2100 SS @ 1550 per unit Cachet Print Washer @ $644.00 per unit Seal/Bienfang 210 M drrymount press @ 1890 per unit Manfroto Tripod Kits Model # 055XB @ $224.00 each Canon 7D Kit @ 1799.00 per unit Nikon FM10 kit @ $319.00 per unit Omega 5D XL enlarger @ 2785.61 2012-13 Budget Requested Received 2013-14 Request $ 18 0 $ 45 18 0 45 2 0 4 0 0 20 1 0 1 1 0 1 1 0 1 4 0 12 0 0 1 0 0 25 0 0 4 20 Rationale* Necessary for the digital portion of the photo program Necessary for the digital portion of the photo program For students who are not financially able to purchase equipment. As well as in class demonstrations For students who are not financially able to purchase equipment. As well as in class demonstrations Current one is rusting out. Will need to replace soon. Current one has a crack, needs to be replaced Current unit is not functioning properly, does not maintain constant heat. Current tripods are broken beyond repair For students who are not financially able to purchase equipment. As well as in class demonstrations Three of our older enlargers have been used and abused, beyond repair. per unit Copy stand @$283 per unit Large Changing bags @$ 23.95 per unit 1 0 1 0 0 5 Allows for reproduction of student work, as well as a teaching tool. The current ones have been worn out over previous semesters and are in need of replacement. * Rationale should include discussion of impact on student learning, connection to our strategic plan goal, impact on student enrollment, safety improvements, whether the equipment is new or replacement, potential ongoing cost savings that the equipment may provide, ongoing costs of equipment maintenance, associated training costs, and any other relevant information that you believe the Budget Committee should consider. 21 Appendix F8: Facilities Requests Audience: Facilities Committee, Administrators Purpose: To be read and responded to by Facilities Committee. Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities Committee (FC) has begun the task of re-prioritizing Measure B Bond budgets to better align with current needs. The FC has identified approximately $18M in budgets to be used to meet capital improvement needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two to be used as match if and when the State again funds capital projects, and to fund smaller projects that will directly assist our strategic goal. The FC has determined that although some of the college's greatest needs involving new facilities cannot be met with this limited amount of funding, there are many smaller pressing needs that could be addressed. The kinds of projects that can be legally funded with bond dollars include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and facilities." Do NOT use this form for equipment or supply requests. Instructions: Please fill in the following as needed to justify your requests. If requesting more than one facilities project, please rank order your requests. Brief Title of Request (Project Name): Building/Location: Description of the facility project. Please be as specific as possible. Dutch Door to 904A. Electrical outlet in 904 on wall facing 904. Storage space / Counter space in room 902. Electric clocks in the darkroom, one on each wall. And where ever they are needed. 904, 902 Cabinets in the darkroom for storage of chemicals. Mount the lights/softboxes in 902. Red covers for florescent lights in the dark room. Shelving unit in back of 904 A. Locked storage cabinets in 906 for Epson printers. What educational programs or institutional purposes does this equipment support? The equipment supports photography, and other programs on the campus. And potentially community outreach. The storage is to protect new equipment for the digital program from loss or damage. Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to enhancing student learning? It impacts and addresses the bottlenecks the students have at this time. 22