Chabot College
Student Services Program Review
Report
Year One of
Program Review Cycle
Disabled Students Programs & Services
(DSPS)
Submitted on 2/28/13
Kathleen R. Allen & DSPS Staff
Final Forms, 1/19/13
Table of Contents
Section 1: Who We Are ............................................................ 1
Section 2: Where We Are Now ................................................. 2
Section 3: The Difference We Hope to Make ............................. 3
Required Appendices:
A: Budget History .........................................................................................4
B: Student Learning and Service Area Outcomes Inventory .........................5
E: New Initiatives .........................................................................................6
F2F1: New Faculty Requests.........................................................................7
F2: Classified Staffing Requests ....................................................................8
F3: FTEF Requests ........................................................................................9
F5: Supplies and Services Requests ............................................................10
F6: Conference/Travel Requests ................................................................11
F7: Technology and Other Equipment Requests ........................................12
F8: Facilities Requests ................................................................................13
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1. Who We Are
Limit your narrative to no more than one page.
Describe your unit--your mission, vision, responsibilities and the goals of your area. How does
your unit support other student services, administrative, and academic units? What impact do
you have on student learning?Describe the number and types of staff in your office, both now
and historically.
Disabled Students Programs & Services of Chabot College seeks to make its programs and
services available to individuals with a physical, communicative, psychological or learning
disability. Disabled Student Programs and Services provide opportunities for individuals to
achieve through education a richer and more effective life. Our goal is to encourage students
with a disability to become independent and assertive participants in their own educational
process. Accessibility in classes, facilities, extracurricular activities and in all student support
services is our ultimate objective. We believe citizens with disabilities should have a chance to
realize their highest potential.
DSPS provides academic accommodations at the Disabled Students Resource Center (DSRC)
that are legally mandated by State and Federal law to students with documented disabilities. We
currently serve about 1000 students. The support services that we provide but not limited to
include academic counseling, assistive technology, alternative testing, sign language interpreters,
real-timecaptioners, readers, scribes, shared note takers, Braille transcription, large print texts, etext and close captioning of videos.Our students are greatly impacted by our program as
demonstrated by their success in achieving their educational goals of earning Certificates,
AA/AS degrees, transferring to four year colleges and personal enrichment, due to our course
curriculum and the academic accommodations we provide. Our students’ success is due to the
collaborative efforts of the DSPS staff, Student Services program areas, Academic Divisions and
Administrators throughout the campus.
The DSRC consists of these full time positions: 1 Counselor/Coordinator, 2 Counselor
Instructors, 2 Counselor Assistant II, 1 Alternate Media Technology Specialist and 1 Mobility
Assistant Driver. Six years ago our Office Manager retired; due to budget cuts we were not
permitted to refill the position.The DSPS staff sit on college committees, i.e. Faculty Senate,
Facility, Basic Skills, Health and Safety, Distant Education (COOL Committee), Technology,
etc. DSPS faculty currently sits on DSPS California Community Colleges Chancellor’s Office
Advisory Boards for the High Tech Center Training Unit and the Alternate Text Production
Center, representing Learning Disability Specialists and DSPS Coordinators throughout the state.
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2. Where We Are Now
Complete Appendix A (Budget History) and Appendix B (Student Learning Outcomes/Service
Area Outcomes Inventory) prior to writing your narrative. Limit your narrative to no more than
two pages.
As you enter a new Program Review cycle, reflect on your achievements over the last few years.
What did you want to accomplish? What are your Student Learning Outcomes (SLOs) and
Service Area Outcomes (SAOs), and what progress have you made toward achieving them?
Describe how changes in resources provided to your office have impacted your achievements.
What are you most proud of, and what do you want to continue to improve?
Discuss important trends that will have a significant impact on your unit over the next three
years. Those could include technology, facilities, equipment, student demand. What
opportunities and challenges do your foresee in the next three years?
The past 3 years have greatly affected the Disabled Student Resource Center (DSRC) of Chabot
College; our DSPS allocation has been cut by 49%. Since the DSRC is mandated by Federal and
State laws to provide reasonable accommodations to students with disabilities upon request
We cannot put a limit on the number of students we serve. As shown in Appendix B, under
Student Area Outcomes we have been successful in providing services to students with
disabilities through our DSPS team approach. DSPS includes the Student Services and
Academic components. The entire DSPS team is professional and committed to the success of
students with disabilities. Thus, we work together to strategize innovative ways to serve and
educate our DSPS students. Therefore we can immediately intervene when a student is having
difficulty. This team approach works; DSPS students are successfully completing their
educational goals.
Last year we were able to hire an Alternate Media Technology Specialist. This has greatly
enhanced the production of alternate media materials for students with disabilities and for
members of the community with disabilities in a very accurate and cost efficient manner. The
PRBC provided us with the needed funding to purchase essential hardware to produce alternate
media in a timely manner. There are new innovations in producing alternate media materials
which we are now utilizing with the hiring of this position and the purchase of the production
hardware.
This year we were given permission to hire a Mobility Assistant Driver. We have an increasing
number of students with physical disabilities that impairs their mobility. These students can now
safely be transported to and from their classes without exacerbating their condition. We are now
in a position to support more students with temporary physical disabilities throughout the
campus,as well as faculty and staff.
As shown in Appendix A the college has been good to DSPS; we have been provided with the
funding we requested. Without this funding DSPS would not be able to provide reasonable
accommodations for students with disabilities. It is apparent from our funding requests that we
are cognizant of the College’s current budget crisis. None of the DSPS staff has attended
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California Association of Post Secondary Educators and the Disabled (CAPED) and California
State University at Northridge Assistive Technology Conference, (CSUN) for several years due
to budget cuts.
We are most proud of our students with disabilities that we serve. When students are informed of
the new ways we will be providing them with their reasonable accommodations due to the
budget cuts, they do not complain. Instead they follow the new policy and procedures to request
their accommodations. When the students were told that they now needed to purchase a Go Print
card, they readily complied with the new policy. Despite the DSRC changes, more students with
disabilities are requesting accommodations. Thus, they are achieving their educational goals by
earning Certificates, AA/AS degrees and transferring to four-year colleges.
With the increase of academic accommodations especially in the areas of alternative testing and
alternate media materials, it is essential that we determine ways to better utilize the DSRC area.
It is necessary that we increase our testing area to include more computer stations, since more
students are requesting and requiring assistive technology during their tests. The DSRC current
testing area can at most provide testing for eight students and only 3 can use assistive
technology. We proctor over 2000 tests each academic year. Currently when a student requests to
take their tests with assistive technology, we place them in the general area of the Center or the
High Tech Lab. Both of these areas are not ADA/504 compliant; they are not distraction free
environments. Through the use of partitions or converting an office space in the center we need
to increase the alternate media production area.
It is very difficult to project the trends in DSPS over the next 3 years. Providing DSPS services is
very different than it was 5 years ago. More accommodations will be provided through the use of
technology. The Chancellor’s Office is currently evaluating DSPS disability groups. There is a
good possibility these groups will be increased. This will ultimately affect the percentage of
funding for each group. This may or may not affect our allocation. It does mean that DSPS staff
must attend conferences and trainings to understand these changes and better serve DSPS
students.
We have seen an increasing number of students who cannot afford textbooks, supplies,
transportation, not to mention housing and personal needs. These students would greatly benefit
from an education but community agencies and State agencies like the State Department of
Rehabilitation are experiencing budget cuts as well. It is imperative that we determine ways to
support these students.
The DSPS team would not have made the achievements we have if it were not for the support of
Chabot College. The College has demonstrated its commitment to serve students with disabilities
and insure equity on the campus.
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3. The Difference We Hope to Make
Review the Strategic Plan goal and key strategies at
http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdfprior to completing your
narrative. Please complete Appendices E (New Initiatives) and F1-3 and 5-8 (Resource
Requests) as relevant to your needs to further detail your narrative. Limit your narrative to
three pages, and be very specific about what you hope to achieve, why, and how.
What initiatives would you like to undertake to improve or strengthen your unit or to address
demand for your services? What initiatives are underway in your area, or could you begin, that
would support the achievement of our new Strategic Plan goal and strategies and/or improve
student learning? Identify specific, measurable goals and the resources needed to achieve them.
As mentioned in the previous responses, DSPS service and academic areas work together to support
students with disabilities at Chabot College. It is essential that students understand their disabilities;
their functional limitations. Then the students must be aware of the compensatory strategies and
academic accommodations that will support them in their classes. Ultimately, students will understand
the benefit of these strategies and accommodations, thus they will become independent using and
requesting these strategies and accommodations. Therefore they will complete their educational goals
in a reasonable time. This process for students is very individualized, but once the students become
aware of their needs and academic accommodations they are self-empowered. It is imperative that we
know and fully understand each student. The success of our students has been due to the DSPS team
working together to know and understand our student’s disabilities. The DSPS team works closely with
other Student Services, faculty and administrators to better serve our students. We have been working
in this way for years. The process for the students is very difficult but beneficial. Not only are the
students successful by achieving their educational goals but they become successful employees and in
their personal life.
Within the next 3 years DSPS will be losing 2 counselors and 2 Learning Disability Specialist to
retirement. This will also mean the loss of an Assistive Technology Instructor since 2009. The loss of 5
DSPS faculty positions will greatly affect general counseling, faculty and staff throughout the campus.
DSPS Counselors and Specialists as previously mentioned work with personnel on the campus in support
of students with disabilities. Thus without the 2 DSPS Counselors and the 2 Learning Disability
Specialists, Students will not be provided with the needed skills that will ensure their academic success.
Currently DSPS is serving more students with complex needs and issues, which requires the expertise of
faculty trained to work with students with disabilities. Many of our DSPS courses have been offered for
many years (many Learning Skills courses for more than 30 years, CAS and PSCN courses for more than
20 years), plus these courses have been consistently filled over 100%. The curriculum offered in DSPS
courses have evolved and alter to meet the needs of students with disabilities. If the 2 Counselor, 2
Learning Disability Specialist and the Assistive Technology Instructor positions are not replaced it will be
devastating for students with disabilities, DSPS and Chabot College.
Currently we provide reasonable accommodations to about 1000 documented unduplicated students at
the DSRC. Our intent is to continue provide these mandated accommodations. In order to continue to
determine the most updated appropriate reasonable accommodations, it is necessary that the DSPS
staff attend conferences (CAPED and CSUN Assistive Technology) and trainings at the Chancellor’s Office
High Tech Center Training Unit and the Chancellor’s Office trainings in Sacramento. Unfortunately, the
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DSPS staff has not attended such conferences and trainings due to budget cuts for several years. With
the new requirements soon to be implemented by the Chancellor’s Office based on the Other Disability
Category Research Project and The Student Success Act, it is crucial that we understand how students
with disabilities will be affected. As a result DSPS staff must attend conferences and trainings.
In 2008 the DSRC Office Manager retired, we have not refilled the position. This has greatly impacted
the daily operations of the DSRC. The Office Manager inputs the required data for each student with a
disability. They also ensure that all of the Students’ contacts are accurately gathered from DSRC staff
and DSPS instructional faculty before inputting the data. Their responsibility includes sending out
disability requests and reviews them when they are returned. If there is a problem with a disability they
inform the DSPS Counselor of the discrepancy. The data the Office Manager collects and inputs directly
effects the DSPS allocation funding for the next academic year. Therefore this position is critical to and
impacts the academic success of our DSPS students. If DSPS loses more funding we will be extremely
limited in how we provide reasonable accommodations for students with disabilities. In the DSPS
Academic Program Review we requested the need for an Instructional Assistant II for our Larning Skills
program.
Despite the reduced DSPS budget, student requests for mandated reasonable accommodations have
increased. We proctor 2000 alternate tests at the DSRC. The time allotted for each exam can be from 1
to 4 hours and can require the use of assistive technology, reader and/or scribe. Since more students are
requesting readers and scribes, we need more private areas to proctor these exams. Students are also
requesting the use of assistive technology during their exams. Since our testing lab only provides space
for 8 students (less if students are wheel chair or scooter users) only 3 of these students can use
assistive technology. In order to meet the growing requests of our students, it has been necessary to
proctor their exams in the general area of the center and the High Tech Lab. Unfortunately both of these
areas are not Title V, 504 and ADA compliant; they are not distraction free environments. To add to this
complex situation, many students are taking the same test at the same time. If the DSRC had a larger
area designated for testing with 15 to 20 computer stations, we would be providing alternate testing
accommodations in compliance with Title V, 504 and ADA. Thus we would be in a better position to
support students with disabilities to achieve their educational goals in a reasonable time.
It is essential that we convert part of the DSRC general area to enhance our alternate media production
area. Our current alternate media production area is an extremely small portioned office that is not
wheel chair accessible. This area is too small for the appropriate use of the necessary equipment to
produce the required materials. Our thought is to partition a larger area in the center in order for the
needed equipment is readily at hand. Since more students are requesting alternate media materials and
our Alternate Media Technology Specialist utilizes efficient and cost effective techniques in his
production, if his area were enhanced his production would increase. He could better serve all students,
including wheel chair users by being able to meet with them individually.
With the success of our CAS 102 and 103 courses which are taught in the DSRC, more students are using
the assistive technology. When students use Kurzwiel 1000 and 3000 software they must scan their
course materials. Currently the scanners used in the DSRC were purchased 15 years ago. In order to
better provide Kurzwiel 1000 and 3000 instruction to our students it is necessary to purchase new
scanners. Since students not only scan materials for DSPS CAS courses but for all of their courses as a
reasonable accommodation, the purchase of new scanners would greatly benefit their success. With
updated scanners, students would be scanning materials with fewer errors and have the ability to scan a
wider variety of text materials.
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The DSRC Counselor Assistant II who provides Alternate Testing, shared note taking reader, scribe and
tape recording accommodations requires an updated CCTV. He is an employee with a disability that uses
a CCTV as a reasonable accommodation to complete his job responsibilities. The CCTV he is currently
uses, does not work. A new CCTV would provide him with the necessary technology to perform his job
responsibilities.
DSPS being provided with the initiatives and resources requested will ensure that students will achieve
their educational goals within a reasonable time. It should be remembered that the Disabled Students
Resource Center is operating to support Chabot College faculty and staff. If DSPS were cut more
devastatingly, it would be Chabot College faculty and staff to provide mandated reasonable
accommodations for students with disabilities.
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Appendix A: Budget History and Impact
Audience: Budget Committee, PRBC, and Administrators
Purpose: This analysis describes your history of budget requests from the previous two years
and the impacts of funds received and needs that were not met. This history of documented need
can both support your narrative in Section A and provide additional information for Budget
Committee recommendations.
Instructions: Please provide the requested information, and fully explain the impact of the
budget decisions.
Category
Classified Staffing (# of positions)
Supplies & Services
Technology/Equipment
Other
TOTAL
2011-12
Budget
Requested
4.5
$4,242.00
$904.00
0
$5,146.00
2011-12
Budget
Received
4.5
$4,242.00
$904.00
0
$5,146.00
2012-13
Budget
Requested
5.5
$3,500.00
0
0
$3,500.00
2012-13
Budget
Received
5.5
$3,343.00
0
0
$3,343.00
1. How has your investment of the budget monies you did receive improved your Service Area
Outcomes? When you requested the funding, you provided a rationale. In this section,
assess if the anticipated positive impacts you projected have, in fact, been realized.
The funding requested, allowed us to follow required state assessment guidelines to determine
eligibility for learning disability services and provide legally mandated accommodations for
students with disabilities. This funding helped us to meet our desired goal of supporting DSPS
students with mandated reasonable Accommodations.
2. What has been the impact of not receiving some of your requested funding? How has your
ability to serve the college and our students been impacted, or safety compromised?
We have gratefully received all the funding we have requested.
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Appendix B: Student Learning and Service Area Outcomes Inventory
Audience: PRBCand Administrators
Purpose: This analysis enables us to track progress on key learning and student service goals,
and to meet our accreditation standards.
Instructions: Please provide the requested information, noting ongoing SLOs/SAOs as well as
any new goals.
SLO/SAO
How
Measured
Results/Discussion
SLO #1:
By enrolling in DSPS classes and
utilizing the services provided through
the DSRC, more DSPS students will
earn AA/AS degrees, Certificates,
transfer to four year colleges,
(University of California at Berkeley,
Santa Cruz, Los Angeles, Davis,
California State University at East Bay,
San Francisco, Sacramento, San Luis
Obispo, private universities- Gallaudet,
Mills, St. Mary’s, University of
Southern California) and to achieve
their educational goal of personal
enrichment and self-development.
SAO #1: Every year we have increased
the number of unduplicated students
being served through DSPS. We
currently serve over 1000 students.
Data
Reports
Data
Reports
SAO #2:As a result of the dedication of
our DSPS counselors, we have been
able to continue to increase the number
of counseling appointments for
academic counseling, disability related
counseling, registration, SEPs, etc.
SAO #3: With the hiring of a full time
Alternate Media Technology Specialist,
the DSRC production of alternate media
materials has been revamped to become
more efficient and cost-effective in
order to better serve students with
disabilities.
SAO#4: Despite the budget reduction
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Through DSPS staff discussion we
determined that more students are
utilizing services and achieving their
goals.
Through interpretation of data reports
and discussion with DSPS staff the SAO
was met.
we are successfully providing an
increasing number of students with
disabilities alternate media materials for
each of their classes in a timely manner.
This is a savings of thousands of dollars.
SAO#5: An increasing number of
students are utilizing the reasonable
academic accommodations they are
eligible for. As an example, last year we
proctored over 2000,tests for students
with disabilities at the Disabled
Students Resource Center (DSRC)
SAO#6: With the 49% cuts to the DSPS
budget, the DSPS limited staff has
become a closer unit, working together
as a team to better educate and support
our students towards their college
success.
SAO#7: The DSPS staff, the Vice
President of Student Services and the
President of Chabot College has built a
strong team to benefit students with
disabilities on the campus.
SAO#8: The DSPS team has diligently
determined strategies that have greatly
reduced our student assistant budget
despite the fact that, this effort has
impacted their work load.
SAO#9: An increasing number of
students with disabilities use the
computers in the DSRC general area
and in the Hi-Tech Center to complete
their homework and do research using
the assistive technology, (screen reader,
scan/read, and screen enlargement and
speech recognition programs). Students
have successfully incorporated the
assistive technology in their academic
and personal life.
SAO#10: For the past two years we
have been providing students with
physical and medical disabilities with
cart services through a designated
mobility driver who is educated on how
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to safely transport students with
disabilities.
SAO#11: The DSPS team approach is
demonstrated through the manner in
which Counselors, Instructors,
Counselor Assistants, Instructional
Assistants and the Alternate Media
Technology Specialist communicate to
refer students to the appropriate classes
and accommodations.
SAO#12:The DSPS team works closely
with College faculty and staff
throughout the campus to educate them
on reasonable academic
accommodations and different aspects
of disabilities.
SAO#13: The curriculum offered in
DSPS courses greatly benefits students
with disabilities. The instructional
methods, strategies and materials have
evolved over a 30 year process
(Learning Skills over 30 years, CAS and
PSCN over 20 years). As a result:
All of DSPS Learning Skills,
Psychology Counseling, Computer
Application Systemsand Adapted
Physical Education classes have
continually been filled over 100%.
SAO #14:This year DSPS Learning
Skills courses are being offered in smart
classrooms, which have greatly
enhanced instruction for students with
disabilities. The English 116 assessment
room is especially designed for this
purpose.
SAO#15:After taking DSPS Learning
Skills, CAS and PSCN classes an
increasing number of students with
disabilities have successfully completed
college level English, Math, and
Computer Application Systems courses.
SAO#16:After building a strong
academic foundation through DSPS,
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many students have participated in
college activities i.e., clubs, competitive
sports, forensics, the College Radio
station, the Spectator and the ASCC. As
a result, they have received many
awards and recognitions.
SAO#17:The DSPS team has
encouraged an increasing number of
students with disabilities to become
independent and assertive participants
through their educational process.
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Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget
Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our
Strategic Plan. The project will require the support of additional and/or outside funding. The
information you provide will facilitate and focus the research and development process for
finding both internal and external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve
student learning?
The DSRC critically requires an additional dedicated area specifically used for testing, with 1520 work stations equipped with computer software and hardware installed with assistive
technology. In order to serve our students with their increasing requests for use of Kurzweil
3000, 1000, Dragon Premium and JAWS during their tests, more testing space and more
computer stations are imperative. We have long out grown our Testing Lab with room for 8
students which includes 3 computer stations. Due to the limited testing space with assistive
technology, it is necessary for students to be tested in our small High Tech Center and in the
DSRC general area. Both of these areas are not ADA compliant because they are not distraction
free environments since classes are in session at the same time. Each semester the DSRC
provides alternative testing for over 900 tests with more students requesting the use of assistive
technology.
What is your specific goal and measurable outcome?
With an increased Testing Lab, more students will be provided with appropriate mandated
alternative testing accommodations in a distraction free environment. Thus students with
disabilities will become more successful in their classes and achieve their educational goals of
earning Certificates, AA/AS degrees and transferring to four-year colleges.
What is your action plan to achieve your goal?
Target
Required Budget (Split
Completio out personnel, supplies,
n Date
other categories)
TBD
based on
Renovate part of the general area of bldg. 2400 to increase our state
Alternate testing area.
budget
Activity (brief description)
Enhance testing lab and technology by 15 – 20 work stations
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How will you manage the personnel needs?
New Hires:
Faculty # of positions
Classified staff # of positions
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
X
Other, explain *
*Current DSRC Full time personnel will work on these projects. Their workload will become more
efficient with the equipment and alterations to the DSRC. Therefore improving services for students
with disabilities.
At the end of the project period, the proposed project will:
X
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the
project
(obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No X
Yes, explain:An additional space, modification and/or relocation to the existing DSRC
testing lab is required to fulfill this project.
Will the proposed project involve subcontractors, collaborative partners, or cooperative
agreements?
No
X Yes
At this time we do not know what plan will be utilized. Depending on the renovation that is
decided upon it will be determined if subcontractors or partners are necessary.
Do you know of any grant funding sources that would meet the needs of the proposed project?
Yes
X NO
If yes, list potential funding sources:
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Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic
Plan. The project will require the support of additional and/or outside funding. The information you
provide will facilitate and focus the research and development process for finding both internal and
external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student
learning?
It is essential that we convert part of the general area of the DSRC to increase space for alternate media
materials production . Our specialist is currently working in a very small office area that impedes
production. space
What is your specific goal and measurable outcome?
To provide students with disabilities alternate media materials to support them in achieving their
educational goals by earning Certificates, AA/AS degrees and transfer to four-year colleges. With the
ability to produce alternate media materials in a more expedient manner the college will be ensuring
equal access to more students with disabilities.
What is your action plan to achieve your goal?
Construct an area with partitions in the general area of the
Target
Required Budget (Split out
DSRC. TThus providing an area that is wheel chair accessible, Completion personnel, supplies, other
so students can easily meet with our Alternate Media
Date
categories)
Technology Specialist. His current area is not accessible.
Activity (brief description)
Our hope is that we can reassemble the partitions used for his
current area and use additional partitions the college is no
longer using to increase his area .
How will you manage the personnel needs?
New Hires:
Faculty # of positions
Classified staff # of positions
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
X
Other,
explain
The addidtion to the Alternate Media Technology Specialist’s work area will make his job easier with all
of his equipment readily at hand.
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At the end of the project period, the proposed project will:
X
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
(obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
X No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
Yes
XNo
Do you know of any grant funding sources that would meet the needs of the proposed project?
X
No
Yes, list potential funding sources:
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Appendix F1: Full-Time Faculty or Counselors/Adjunct Staffing Request(s) [Acct.
Category 1000]
Audience: Faculty Prioritization Committeeand Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time
faculty/counselors and adjuncts
Instructions: Please justify the need for your request. Discuss anticipated improvements in
student learning and contribution to the Strategic Plan goal. Cite evidence and data to support
your request, including enrollment management data (EM Summary by Term) for the most recent
three years, student success and retention data , and any other pertinent information. Data is
available at http://www.chabotcollege.edu/ProgramReview/Data2012.cfm.
1. Number of new faculty or counselors requested in this discipline: 1 plus 3 in the DSPS
Academic Program Review ____
2. If you are requesting more than one position, please rank order the positions.
Position
Description
Since the Disabled Students Resource Center is
DSPS Counselor:
mandated to serve all students with disabilities
requesting services on the campus, it is clear that
we will be serving more students. Currently we
serve about 1000 students. We are serving an
increasing number of students For example,
wounded with Acquired Brain Injuries in the war
in the Middle East. There is also an increasing
number of students with Asperger Syndrome. In
order to determine their academic
accommodations accurately, it is essential to take
much time with the student, community agencies,
physicians and the State Department of
Rehabilitation counselors. It is necessary for the
DSPS Counselors to discuss our students’ needs
with Instructors, Financial Aid staff, A & R
staff,etc. The DSPS Counselors provide academic,
career and personal counseling, completing
SEPs,A&R forms, etc, Our current 2 Counselors
and 1 counselor/coordinator/instructor
appointments are full weeks in advance. During
registration their appointments are filled months
in advance. In order to keep up with the growing
number of students with their increasing needs,
we need another full time DSPS counselor.
1.
2.
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3. Rationale for your proposal. Please use the enrollment management data. Additional data
that will strengthen your rationale include FTES trends over the last 5 years,
persistence,FT/PT faculty ratios, CLO and PLO assessment results and external accreditation
demands.
DSPS Counselors appropriately place students with disabilities in DSPS courses. The Counselor
is the primary referral for these courses. Unfortunately when DSPS students are advised outside
of DSPS they are put in classes they will not pass or complete. Thus if we are unable to provide
counseling to all DSPS students due to limited counselors, students will not achieve their
educational goals nor will DSPS courses be filled appropriately.
If students must wait weeks or months to meet with a DSPS Counselor, they are not being
provided with the academic accommodations they need to succeed in their courses.
4. Statements about the alignment with the strategic plan and your student learning and service
area goals are required. Indicate here any information from advisory committees or outside
accreditation reviews that is pertinent to the proposal.
Each student is required to have a signed Student Education Contract by the DSPS Chancellor’s
Office. Many programs (i.e. EOPS, Financial Aid, State Department of Rehabilitation) are
requiring Student Education Plans; with the limited counseling hoursthis becomes difficult to
write these plans and contracts for our students.
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Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category
2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time
and part-time regular (permanent) classified professional positions(new, augmented and
replacement positions). Remember, student assistants are not to replace Classified Professional
staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in
student learning and contribution to the Strategic Plan goal, safety, mandates, and accreditation
issues. Please cite any evidence or data to support your request. If this position is categorically
funded, include and designate the funding source of new categorically-funded position where
continuation is contingent upon available funding.
1. Number of positions requested: 2 plus 1 in the DSPS Academic Program Review ______
2. If you are requesting more than one position, please rank order the positions.
Position
Description
Priority 1. Office Manager
Priority 2. 1 Full time or 2 part time
Priority 1: This position was opened
instructional computer lab specialists
with the retirement of a staff member.
This position is crucial to ensure the
*Student Assistants
day-to-day operations of the Center.
This person tracks verification which
is critical to our budget, they manage
student folders, and our book loan
program. They support the counselors
with the scheduling of their
appointments and supervises office
student assistants. This person also
inputs the student data which is
forwarded to the Chancellor's Office
for the DSPS end of the year report.
Priority 2: 1 Full time or 2 part time
instructional computer lab specialist:
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The DSRC computer lab is the only lab on
campus that does not have an Instructional
Assistant to assist students as they use the
computers in the DSRC, support the Assistive
Technology Instructor, maintain the
computers and supervise student assistant
working in the lab. The Assistive Technology
Instructor teaches only12 hours in the Lab.
This means that there are hours when the
students’ assistants are assisting students
alone. While the Assistive Technology
Instructor is teaching, she is interrupted by the
need to trouble shoot a problem or contact
ITS. The Alternate Media Technology
Specialist
And the Counselor Assistant II staff
are constantly being taken away from their job
responsibilities when there is a problem in the
Hi-Tech Lab. This disrupts the delivery of
academic accommodations to students with
disabilities.
Priority:
*Student Assistants cannot be prioritized—
they are a must.
Student Assistants: To rehire student
assistants as receptionists, high-tech lab
assistants, and support service assistants is
crucial to DSPS. It has been our philosophy
to hire students with disabilities in the
DSPS program areas in order to fulfill
needed work experience while providing
the required accommodations to students
with disabilities. These students become
role models for our new incoming students.
3. Rationale for your proposal.
The Office Manager is a replacement position. This person manages student files to ensure that
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verifications of disability are returned in a timely manner. This directly affects DSPS student
count for funding. The overseeing and inputting of student contacts is another critical component
of the DSPS allocation.
The Computer Lab Specialist is a new position. Their presence would insure that the computers
in the DSRC are used appropriately. Thus the expensive hardware and software will be
maintained regularly so they will be operating without problems.
Student Assistants are the back bone of our operations. We have constantly utilized Chabot
College students to assist with providing accommodations to students with disabilities.
4. Statements about the alignment with the strategic plan and program review are required.
Indicate here any information from advisory committees or outside accreditation reviews that
is pertinent to the proposal.
The Office Manager, Computer Lab Specialist and Student Assistants help the DSRC Counselors
and Instructors complete the required tasks by not having to perform the responsibilities of these
positions.
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Appendix F3: FTEF Requests
Audience: Administrators, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide
Deans and CEMC in the allocation of FTEF to disciplines. For more information, see Article 29
(CEMC) of the Faculty Contract.
Instructions: In the area below, please list your requested changes in course offerings (and
corresponding request in FTEF) and provide your rationale for these changes. Be sure to
analyze enrollment trends and other relevant data at
http://www.chabotcollege.edu/ProgramReview/Data2012.cfm.
DSPS FTEF is outlined in the DSPS Academic Program Review.
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Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in
allocation of funds.
Instructions: In the area below, please list both your current and requested budgets for
categories 4000 and 5000 in priority order. Do NOT include conferences and travel, which are
submitted on Appendix M6. Justify your request and explain in detail any requested funds
beyond those you received this year. Please also look for opportunities to reduce spending, as
funds are very limited.
Project or Items
Requested
Supplies &
Services
2012-13 Budget
Requested Received
$3,500.00
$3,343.00
2013-14
Request
$3,500.00
Rationale
The funding requested, allowed us
to follow required state
assessment guidelines to
determine eligibility for learning
disability services and provide
legally mandated accommodations
for students with disabilities. This
funding helped us to meet our
desired goal of supporting DSPS
students with mandated
reasonable accommodations
The DSRC High Tech Center are
still using scanners that are over
15 years old. The scanners are
used on a daily basis by students
with the needed assistive
technology software.
10 Canon
CanoScan
3297B002 LiDE
700F Color
Image Scanner
($111.00 ea.)
$1, 110.00
1TOPAZ XL
HD-High
Definition
CCTV- 24” GEM
Software
20 computers
w/min. 4GB
RAM (ITS
depending on
current rate)
$4,013.55inc.
Shipping, tax
Our Counselor Assistant II needs
this assistive technology as a
means of supporting his disability.
His current CCTV does not work.
TBD
The DSRC critically requires an
additional dedicated area
specifically used for testing, with
15-20 work stations equipped with
computer software and hardware
installed with assistive
technology. In order to serve our
students with their increasing
requests for use of Kurzweil
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3000,1000, Dragon Premium and
JAWS during their tests, more
testing space and more computer
stations are imperative. We have
long out grown our Testing Lab
with room for 8 students which
includes 3 computer stations. Due
to the limited testing space with
assistive technology, it is
necessary for students to be tested
in our small High Tech Center and
in the DSRC general area. Both
of these areas are not ADA
compliant because they are not
distraction free environments
since classes are in session at the
same time. Each semester the
DSRC provides alternative testing
for over 900 tests with more
students requesting the use of
assistive technology.
15-20 computer
stations
TBD
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“
“
Appendix F6: Conference and Travel Requests [ Acct. Category 5000]
Audience: Staff Development Committee,Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff
Development Committees in allocation of funds.
Instructions: Please list specific conferences/training programs, including specific information
on the name of the conference and location. Note that the Staff Development Committee
currently has no budget, so this data is primarily intended to identify areas of need that could
perhaps be fulfilled on campus, and to establish a historical record of need. Your rationale
should discuss student learning goals and/or connection to the Strategic Plan goal.
Conference/Training
Program
California Post-Secondary
Educators & Disabled
2013-14 Request
California State University,
Northridge Assistive
Technology Conference
$600.00
Rationale
$2,400.00
Improve and stay current on ways to provide
accommodations and educate students with
disabilities.
To determine more cost effective ways to
provide technology for students with
disabilities.
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Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the
Technology Committee.
Instructions: Please fill in the following as needed to justify your requests.If you're requesting
classroom technology, see
http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the
brands/model numbers that are our current standards. If requesting multiple pieces of
equipment, please rank order those requests. Include shipping cost and taxes in your request.
Please note: Equipment requests are for equipment whose unit cost exceeds $200. Items
which are less expensive should be requested as supplies. Software licenses should also be
requested as supplies.
Project or Items
Requested
11 Scanners
2012-13 Budget
Requested Received
$
2013-14
Request
Rationale*
$
1 CCTV
(accommodation for
staff member)
* Rationale should include discussion of impact on student learning, connection to our strategic
plan goal, impacton student enrollment, safety improvements, whether the equipment is new or
replacement, potential ongoing cost savings that the equipment may provide, ongoing costs of
equipment maintenance, associated training costs, and any other relevant information that you
believe the Budget Committee should consider.
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Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the
Facilities Committee (FC) has begun the task of re-prioritizing Measure B Bond budgets to
better align with current needs. The FC has identified approximately $18M in budgets to be used
to meet capital improvement needs on the Chabot College campus. Discussion in the FC
includes holding some funds for a year or two to be used as match if and when the State again
funds capital projects, and to fund smaller projects that will directly assist our strategic goal.
The FC has determined that although some of the college's greatest needs involving new
facilities cannot be met with this limited amount of funding, there are many smaller pressing
needs that could be addressed. The kinds of projects that can be legally funded with bond dollars
include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and
facilities." Do NOT use this form for equipment or supply requests.
Instructions: Please fill in the following as needed to justify your requests.If requesting more
than one facilities project, please rank order your requests.
Brief Title of Request (Project Name): Renovation of Testing AreaBuilding/Location: 2400
Description of the facility project. Please be as specific as possible.
In order to serve our students with their increasing requests for use of Kurzweil 3000, 1000,
Dragon Premium and JAWS during their tests, more testing space and more computer stations
are imperative. We have long out grown our Testing Lab with room for 8 students which
includes 3 computer stations. Due to the limited testing space with assistive technology, it is
necessary for students to be tested in our small High Tech Center and in the DSRC general area.
Both of these areas are not ADA compliant because they are not distraction free environments
since classes are in session at the same time.
What educational programs or institutional purposes does this equipment support?
This project supports all disciplines and program areas across the college campus.
Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to
enhancing student learning?
With an increased Testing Lab, more students will be provided with appropriate mandated
alternative testing accommodations in a distraction free environment. Thus students with
disabilities will become more successful in their classes and achieve their educational goals of
earning Certificates, AA/AS degrees and transferring to four-year colleges.
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