Planning, Review and
Budget Council
PRBC Membership (2010-11)
CO-CHAIRS
George Railey
Kathy Kelley
Yvonne Wu Craig
ADMINISTRATORS
Celia Barberena, President
George Railey, VPAcad Services
Howard Irvin, VP Student Services
Yulian Ligioso, VP Admin Services
DEAN
Tram Vo-Kumamoto
COMMITTEE REPS
Academic Senate - Kathy Kelley
Budget - Tim Dave
Academic Policy - Ming-Lun Ho
Staff Development - Jennifer Lange
SLOAC - Carole Splendore
Basic Skills – Carolyn Arnold
Health & Safety – Ruben Pola
CEMC – Vacant
Technology – Vacant
Curriculum – Jane Church
Facilities – Vacant
FACULTY ASSOCIATION
TBA
CLASSIFIED SENATE
Yvonne Wu Craig
Cheryl Sannebeck
Gordon Watt
CLASSIFIED UNION
Catherine Powell
ASSOCIATED STUDENTS
Don Bosco Hu – ASCC President
Rotating Reps
INSTITUTIONAL RESEARCH
Carolyn Arnold [sabbatical leave]
Rajinder Samra
GUESTS
Kirstin Land, Language Arts
Andrew Pierson, Social Sciences
Lani Wilson, Counseling
Jeanne Wilson, Spec Programs
2011-12 Format for Program Review Summaries
DUE DATE: Monday, April 11, 2011
Who Should Complete this?
Academic Services: Division/Area Managers and Vice President
Student Services: Vice President
Administrative Services: Vice President
After reading the program review and resource request documents and
discussing the plans in your division/area, please provide a
Division/Area Summary to assist in the development of the college
Strategic Plan and Priority Objectives. PLEASE SUBMIT NO MORE
THAN FIVE PAGES.
Purpose:
- Identify the broad initiatives emerging in your division/area
- Provide descriptive language for these initiatives so that they can be
advocated for within the college and outside in the community
- Provide transparency for the strategic planning and resource
allocation process
Intent: The Division/Area Overview provides an opportunity for a
shared discussion of division/area priorities while also informing the
strategic planning process. It also serves as a feedback mechanism
and response to your unit/area. It is an Executive Summary of the
trends, budget priorities and new initiatives in your area.
Therefore, in developing the Division/Area Overview, it is important that
Deans/Managers have conversations within their units and division to
discuss the ideas that are percolating in their divisions.
Filename instructions: When naming your Division/Area Summary,
use a format such as: “Arts & Hum Div Overview, 09-11”
Once the summary is completed, we request that you send copies to all
the faculty/staff in your division/area. Also submit your summary and all
unit plans to PRBC to Antoinette Cain, acain@chabotcollege.edu by
Monday, April 11, 2011.
After your discussions have been completed, please submit a response to the following questions:
Part A – Trends: Describe the broad trends you see within your division/area. Cite specific internal
or external data when necessary. Please include any trends you see in technology and staff
development/training needs.
Administrative Services is an area which is critical during this time when we face extreme
budgetary shortfalls, the need to operate as efficiently as possible and adapt to a changing
environment.
Business Office: As budgets are diminishing the workload in this office becomes heavier and the
support provided more critical. Training is important for the staff (Banner, EXCEL, etc) so
they can do their work efficiently and use all of the tools that are available. This office also
needs to provide training to administrators and staff on business-related topics.
Communications: This includes the telephone operator/receptionist and the mailroom.
Telephone equipment is outdated/unreliable and should be replaced.
Computer Support and Audio Visual: Requirements/demands of technology are increasing
while budgets are decreasing. Emphasis will be on finding the most cost effective solutions
to technological challenges. Training and other methods of keeping up with technology
advances is important.
Media Services: Through the RFP, the transition to owned machines has occurred but
there a few loose ends that are still being resolved. This area will be reducing in # of
staff, filling a needed permanent position (which has been filled using temp’s) and realigning
work/functions to operate more efficiently.
Bookstore: There is currently an RFP to outsource the Bookstore. The proposals are being
reviewed and following that review and there will be a subsequent decision regarding
outsourcing. Depending on the timing and the outcome of that decision, staffing or
other needs may be identified.
Part B – Staffing Priorities: Prioritize the most urgent and immediate staffing requests that need to
be fulfilled.
**#1-3 need a solution by 7/1/11
1. Media Services-Graphics Arts Technician II. Copy Center min. staffing needs can’t
be met without temporary positions which will not be allowed to continue in 2011/12.
Need to fill perm. position vacated by Colin Pejman
2. Computer Support/Audio Visual- Senior Instructional Network Systems Specialist
Permanent supervisory position which has been filled on a temporary basis through an interim
assignment for almost two years. HR has indicated they we will not be able to continue of the
interim assignment.
3. Bookstore Manager-Depending on the outcome/timing of the bookstore outsourcing
decision, either a temporary or new manager will likely be needed.
4. Vice President of Administrative Services-This position is being filled on an interim
basis for one year which will end in February 2012.
5. Additional .5 FTE in Business Office would allow additional support to students,
faculty, staff and management
Part C – Enrollment Management Priorities: Describe the changes or adjustments that need to
be made to enrollment management and FTEF allocations.
Part D – Supplies, Services and Equipment Priorities (4000, 5000 & 6000 categories): Please
include your spreadsheet indicating your priorities (i.e. Priority 1, 2 or 3).
See attached
Part E – Challenges and New Initiatives: Describe current challenges and most promising new
initiatives in your area.
 Provide stable leadership in the VP position, Computer Support, Media Services and Bookstore
 Develop new processes which enable budget accountability
 Together with the larger Chabot community come up with solutions to the current budgetary
shortfall
 Manage upcoming changes in Bookstore Operations
Part F – Was there anything else that you feel needs to be included that was not already included?