Resource Request Forms
Revised 2/2/11
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit: Matriculation/General Counseling Division
Division or Area to Which You Report: General Counseling
Author(s) of this Unit Plan: Carey Harbin, Katrin Field, Stacey Moore
Date: 2/22/11
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
1. Number of new faculty requested in this discipline: __1___ [Please list staffing request(s) on your Resource Request
spreadsheet.]
2. Rationale for your proposal. Please use the enrollment management data from your attachments (see #4) to support
your rationale. Additional data that will strengthen your rationale include FTES trends over the last 5 years,
persistence, FT/PT faculty ratios, SLO assessment results and external accreditation demands.
The Seymour-Campbell Matriculation Act of 1986 mandates California Community Colleges to provide a series of services
to “ensure equal education opportunity for all Californians, ensure that students receive the educational services
necessary to optimize their opportunities for success, and provide students with the information to establish realistic
educational goals, and ensure that the matriculation process does not exclude students from appropriate educational
services at community colleges.” The required matriculation services include, but is not limited to, all of the following:
Processing the application for admission
Orientation and Pre-orientation
Assessment
Counseling
Post-enrollment Follow-up.
Resource Request Forms
Revised 2/2/11
As a mandated series of services, it is essential there be staffing to coordinate and monitor all aspects of the Matriculation
Process at the faculty level. Historically, Chabot College had an entire Office of Matriculation staffed with a high level
administrator and professional administrative support. When that administrator left the college, Matriculation was
absorbed by the Dean of Counseling as an ADDITIONAL responsibility. It is minimally necessary to have a dedicated and
targeted faculty-level position to coordinate matriculation services, under the supervision of the Dean of Counseling, to
fulfill the intent of the Seymour-Campbell Matriculation Act of 1986, as it has evolved.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any
information from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Matriculation is mandated, despite cuts in funding. All goals of Matriculation support the Strategic Plan goals:
1. Strengthening Basic Skills
2. Support Programs and Initiatives that Increase Success for All Students in Our Diverse Community
3. Improvement of Institutional Effectiveness
4. Streamlining Academic and Support Services.
Accreditation includes an analysis of how effectively Chabot College fulfills the mandates of Matriculation.
4. Attachments:
 EM Summary by Term report for the appropriate discipline or cluster of disciplines.
 EM Success report for the appropriate discipline or cluster of disciplines.
ADJUNCT Staffing Requests (comments added to this form)
Matriculation continues to be a categorically funded program based on a head-count formula generated via data from
BANNER and reported to the Community College Chancellor’s Office of the number of students who have completed each
of the mandated matriculation components. Matriculation services are provided on a 12 monthly basis and the General
Counseling Division would expect to expend $150,000-$200,000 of the College’s allocation on Adjunct Counseling who
Resource Request Forms
Revised 2/2/11
provide Counseling services during the summer, term breaks, and at the beginning of each term. These services are also
needed as part of the PSCN 25 Pathways to Success program targeting new, first-time college students. PSCN 25 is
offered prior to and during the priority registration and continues until the earliest part of beginning instruction each
term. Expected increased enrollment due to current economic conditions; cutbacks at CSU and UC; and larger numbers
of underprepared students for university level work increase the demand for Matriculation counseling services.
At the current time, no one is funded to coordinate Assessment and Orientation. No one is funded to coordinate Followup. No one is funded to coordinate the technology required for Matriculation. Carey Harbin is funded ONLY five (5)
hours per week to act as the Matriculation Coordinator, based on available funds. If funds become unavailable, no
coordination can be offered.
Unit Plan: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Unit: Matriculation/General Counseling Division
Division or Area to Which You Report: General Counseling
Author(s) of this Unit Plan: Carey Harbin, Katrin Field, Stacey Moore
Date: 2/22/11
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (New, augmented and replacement positions) AND student assistants (tutors, learning assistants, lab assistants,
supplemental instruction, etc.).
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the
funding source of new categorically-funded position where continuation is contingent upon available funding.
Justifications should include rationale for requesting the position. Rationale should include specific reference to, where
necessary and appropriate. [Reminder, student assistants are not to replace Classified Professional staff.] Please
list staffing request(s) on your Resource Request spreadsheet.
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Data from student learning and service area outcomes
Connection to program review
Relationship to institutional priorities
Impact on enrollment and revenue
Safety
Mandates
Workload distribution (impact on other’s work)
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should
include things such as student learning and service area data and outcomes, difficulty in serving students, health and
safety concerns and/or any other information that speaks to the criteria listed previously.
Professional classified positions continue to be needed to fulfill the demands of Matriculation Services. Factors
anticipated to increase the demand for those services include:
1. increased enrollment due to current economic conditions;
2. cutbacks at CSU and UC; and
3. larger numbers of underprepared students for university level work.
Matriculation is a mandated categorical program based on the Seymour-Campbell Matriculation Act of 1986. Despite
recent funding cuts, legislative mandates require the college to provide Matriculation Services to assure access, retention,
and matriculation of students through the community college toward goal.
A. The increased need for Assessment and Testing supports the need for additional classified professionals in this
work area. All students need English and Math Testing to place them into the appropriate levels of English and
Math instruction, both of which are major gatekeeper academic areas. Skills assessment is also required for
Chemistry, ESL, and, at times, Biology. The Federal Financial Aid Program mandates the college provide
adequate Ability to Benefit Testing for those students who do not possess a high school diploma or the equivalent.
The ATB documents the financial aid applicant’s ability to substantially benefit, despite the lack of the standard
level of preparatory education. The ATB process is very exacting and requires attention. In addition, vocational
testing is needed to support the PSCN 10 classes taught in our Division, as well as, to meet the needs of the
community who are willing to pay a fee for this valuable service. Early Decision is a major community effort to
transition graduating high school students to Chabot College. One of the major players in the ED program is
Assessment classified professionals who coordinate, outreach, inform, and assess students.
B. The ongoing number of students on probation ranges from 1900-2200 on average each term! Matriculation
requires these students be served and provided counseling services to help them overcome these academic
deficiencies. A classified professional is needed to work with the Matriculation Coordinator to identify, notify, and
case load mange these students toward the goal of reducing the numbers of continuing students on probation each
term. The demand for service is so great that Progress Probation 1 and Progress Probation 2 students are only
being given written informational advice on a regular basis. Creative efforts are being used to reduce the number
of Academic Probation 1 students requiring individual appointments. However, it is clear the Matriculation Act
speaks to the provision of support service to ALL students on probation status.
C. Due to the increasing reliance on technology to provide Matriculation Services AND to report data to the State of
California, there is a very strong need to replace the Matriculation Technology Specialist position. Faculty and
classified professionals continue to work with the informational technology sector and often need dedicated
technology expertise. The person in this position, due to their technology background and connection to
Matriculation, would provide a valuable collaboration resulting in cost savings over time.
D. An additional classified professional position is needed to support Matriculation services at the Counseling Front
Desk. As the numbers of new students increases, the demands on the scheduling of appointments and
dissemination of general information increases. Staffing is needed to coordinate the standard, campus wide PreRequisite Challenge Process. Staffing is needed to coordinate and monitor the repeating of classes. Staffing is
needed to coordinate and enter into BANNER all override approvals and denials when students request same
based on college/university work completed at other institutions.
2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information
from advisory committees or outside accreditation reviews that is pertinent to the proposal.
All goals of Matriculation support the Strategic Plan goals:
1. Strengthening Basic Skills
2. Support Programs and Initiatives that Increase Success for All Students in Our Diverse Community
3. Improvement of Institutional Effectiveness
4. Streamlining Academic and Support Services.
Accreditation includes an analysis of how effectively Chabot College fulfills the mandates of Matriculation.
Program Review: Enrollment Requests
Discipline: Matriculation/General Counseling
Division or Area to Which You Report: General Counseling
Author(s): Carey Harbin, Katrin Field, Stacey Moore
Date: 2/22/11
Audience: Budget, Deans, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to units.
Instructions: In the area below, please list your requested changes in course offerings (with reference to corresponding change in FTEF) and provide your
rationale for these changes. Be sure to analyze enrollment trends and other relevant data (http://help/EMC/). Please seek your dean’s assistance as needed.
Refer to the Psychology-Counseling Discipline Unit/Area Program Review for this data.
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Program Review — Proposal for New Initiatives
Discipline: Matriculation/General Counseling
Division or Area to Which You Report: General Counseling
Name of Person Completing this Form: Carey Harbin, Katrin Field, Stacey Moore
Date: 2/22/11
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of additional
and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
Instructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
n/a
Project Description:
None
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
n/a
Expected Project Outcome:
n/a
Activity Plan to Accomplish the Objective:
ACTIVITY ACTIVITY (simple description)
NO.
PERSON(S)
RESPONSIBLE
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TIMELINE (OR TARGET
COMPLETION DATE)
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
DESCRIPTION
COST
Personnel (staffing and benefits for
professional experts, reassigned time,
classified personnel).*
Supplies
Other
Total
Proposed personnel workload may be covered by:
New Hires:
Faculty # of positions
Classified staff
# of positions
Reassigning existing employee(s) to the project; employee(s)' current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project (obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
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Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
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Program Review: Request for Resources
Discipline: Matriculation/General Counseling
Division or Area to Which You Report: General Counseling
Author(s): Carey Harbin, Katrin Field, Stacey Moore
Date: 2/22/11
Audience: Budget, Deans
Purpose: To be read and responded to by Budget Committee.
Instructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you are requesting,
please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and 6000 account categories, as needed, along
with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name): None in excess of $200
Building/Location:
Request Amount (include tax and shipping):
Description of the specific equipment or materials requested:
What educational programs or institutional purposes does this equipment support?
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and support the goals and
outcomes detailed in your Unit Action Plan (Part II, Section 2)?
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Why is this equipment necessary?
Immediate health, safety, or security issues
Increases enrollment
Prevents further deterioration of facilities
Replaces deteriorated equipment or facilities
Shows cost advantage due to rising prices
Provides visibility for the Bond Program
Briefly describe how the above criteria are satisfied:
What is the consequence of not funding the equipment?
What alternative approaches have been considered to meet programmatic demands for this equipment?
How many students will be impacted by the purchase of this equipment?
Do students use this equipment?
yes
no
Is this equipment a replacement?
yes
no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):
Number of Staff
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Are they available
Will training be required?
yes
no
At whose cost?
What are the estimated ongoing costs (for maintenance, etc.)?
Are there potential utility costs/savings?
Is this request CTE (Career Technical Education) Eligible?
yes
no
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augmentations are rarely funded and are based upon available funding.
Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received), over and above the
current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget
Last year’s 5000 category budget
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received). Why were the funds
previously allocated insufficient?
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