Resource Requests
Unit Plan: Description of the Unit
Unit: Office of Student Life
Division or Area to Which You Report: Student Services
Author(s) of this Unit Plan: Danielle Preciado
Date: Spring 2011
The Office of Student Life is committed to improving student retention by fostering an
environment in which students can develop valuable leadership skills that will empower them to
become successful leaders at Chabot College and in their communities. To provide linkage to
campus resources to support personal and academic success. The department collaborates with
campus departments, programs, and organizations to develop, plan, and implement college
events to enhance the experience of college life for new and continuing and transfer bound
students and to provide opportunities for academic and personal growth.
The Office of Student Life and Student Activities play an essential role in campus through offering
a multitude of campus events and activities for students and collaborate with other campus
departments in an effort to expose students to diverse views and support campus diversity. The
Office of Student Life in collaboration with Associate Students of Chabot College supports the
continued and creation of campus clubs to reflect student need and interest. The Department
and ASCC works in unison with the College Bookstore to make available to students Book
Awards as well as work in collaboration with other departments and community to award Student
Scholarships for continuing students and transfer students.
Resource Requests
The Office of Student Life supports the institution’s 2009-12 Strategic Plan Goals, Strategies and Objectives in the following methods (specific
Strategies are listed in parentheses):

Supports ASCC in its participatory role in shared governance within the campus and district (B1, B2, C3, C4, D2, and D4).

Plays a vital role in establishing and maintaining a strong campus learning and social environment (A1 and C1).

Broadens and enhances the collegiate experience by encouraging student participation in student government and co-curricular activities
(A1, B1, B2, B3, and C1).

Provides leadership development, orientation and training programs for student government leaders (B3 and C1).

Collaborates and links with campus departments to provide resources to enhance student success, access, and retention (A1, B1, B2, B3,
C1, D2 and D4).

Encourages the formation of student clubs to represent the diverse social, political and cultural interests of the college community (A1, B2,
B2, C1, C2, C4, and D4).
Resource Requests

Fosters meaningful peer relationships among students that enable individual growth and development by using interpersonal skills B1 and
D4).

Provides direct support and guidance to the Associated Students of Chabot College by developing, implementing, and maintaining a
student leadership program (B1, B2, and B3).

Provides scholarship information (internal and external) to students (A2).

Coordinates the distribution and collection of the Co-Curricular Fund applications annually (A1, B1, C2, C3, C4, and D4).

Facilitates with ASCC on the application and protocol for ASCC scholarships (A2).

Coordinates application and processing of the ASCC Book Loans to students each semester (A1, B1, C2, C3, C4, and D4).

Works collaboratively with ASCC/ICC to support clubs establishment and maintenance (A1, B2, C1, C3, C4, and D4).

Works with ASCC clubs to establish and access funds (A1, B2, C1, C3, C4, and D4).

Supports monthly ASCC Flea Market that will enable students to develop business skills to enhance their classroom experience (A1, C1,
C2, C3, and C4).

Oversees and trains the ASCC Cheerleading Squad to promote school spirit and the Athletic Department through performances at home
games and Black & Gold Pep Rallies (B2, C1, and C3).
Resource Requests
Unit Plan: Accomplishments and Goals
Unit: Office of Student Life
Division or Area to Which You Report:
Author(s) of this Unit Plan: Danielle Preciado
Date: Spring 2011
Section 1:
Accomplishments from Last Year’s Unit Plan (What You Have Done):
No. Goal/Objective from last
year’s Unit Plan
Activities Undertaken to
Achieve the Goal/Objective
Results
Priority
Objective
/
Strategic
Plan Goal
Accomplished?
Yes / No /
In Process
Did you receive
additional funds to
support this
goal/objective?
Yes/No
1
To Develop an Initial
Orientation Plan for New
ASCC Executive Board &
Senators
To provide a consistent format to
be implemented annually and as
needed for orientation of new
ASCC Executive Board &
Senators.
To provide a base of on-going
information and clarification as
needed for ASCC members.
To provide knowledge on the
Roberts Rules of Order & the
Brown Act.
To promote team building
exercises.
Review of the ASCC
Constitution and By-laws
through a consistent format.
Develop an on-going syllabi for
review of documents.
Hand outs on Roberts Rules and
Brown Act.
DVD of Roberts Rules of Order
Role-playing to practice
Development of online
leadership training program
B3
Yes
no
2
Development of protocol for To provide consistent protocol
ICC chair for
for the implementation of ASCC
processing/record keeping of activities
club applications.
Development of protocol for the
accepting, verification of
requirements, processing and
record-keeping for clubs.
B3
Yes
no
3
Leadership Development for Provide students with skills to
ASCC students
plan, develop and implement
various ASCC activities.
Through the use of “project
development” strategies which
utilized the breakdown of:
budget, timeframe, resources,
troubleshooting and objective
and outcome in planning.
B3
Yes, ongoing
no
Resource Requests
4
Book Rental Program
5
On-line ASCC Activity
Calendar
6
Development of a book rental
program which will allow
students to rent selected books at
a reduced price.
To provide students with
information regarding ASCC
activities and deadlines for
ASCC Scholarships and other
time sensitive activities.
Increase Chabot school spirit Promote Athletic events during
and raise awareness of
Black & Gold Pep Rallies.
college programs through
.Increase awareness of college
Pep Rallies and College
programs and services by
Hour activities.
promoting them during College
Hour activities and rallies (i.e.,
Math Department for National Pi
Day).
Section 2:
OSL will work in collaboration
C2
with the ASCC, Campus
Bookstore, faculty and
Foundation.
Request that students return
books from Book Awards for
“recycled” use for book rental.
Work with faculty to identify
books to be used in Rental
Program (specified requirements)
Work with Bookstore to
coordinate program and provide
financial support for program.
Work with Foundation for
financial support through
fundraising and donations.
Yes, but textbook
supply is limited and
continuation of the
program is unknown
with Bookstore
privatization.
No
Online calendar on ASCC
webpage.
Online access to various
application forms via PDF files
on website.
A4, D5
Yes
No
A1, A4,
B3, and
C3
Yes, ongoing.
No
Goals/Objectives (What You Hope to Accomplish):
No. Goal/Objective
What you hope to accomplish
Proposed Activities Completed to Achieve
Goal/Objective
Priority
Objective /
Strategic
Plan Goal
Time Frame
(semester,
year, five
years, etc.)
Are you
including a
request for
additional
resources in this
unit plan?
Resource Requests
Yes/No
If yes, what
type?**
1
2
3
4
5
6
7
8
Expand the ASCC Flea Increase Flea Market vendors and
Market
community attendees.
Create an electronic format for monitoring
vendors’ reservations, licenses, and permits.
Create an online reservation and payment
format through the Chabot College website.
Implement online
Increase overall production and skills of
training course for
ASCC members through adequate training
ASCC Senate Members program to provide students with tools that
they need to succeed in their student
government roles.
Increase Chabot’s
Increase community awareness of Chabot
visibility in community and its programs and services through
through student
various community events, activities and
activities and events.
charitable fundraisers.
Resurrect the Chabot
Generate a strong Chabot College Alumni
College Alumni
Association
Association
Generate additional funding from alumni
for scholarships, events, activities.
Increase and improve
Generate a stronger, more skilled ASCC
ASCC Chabot College Cheerleading Squad through creation of a
Cheerleading Skills
student centered learning training program
and syllabus.
Increase marketing utilizing “free” services, such A1, C2, C4
as Craig’s List, email blasts, Facebook pages,
Chabot TV, KCRH, etc.
2011-12
No
Need Blackboard shell for this training program.
Summer 2011
No
A4, B3, D5
A1, C2, C3,
C4
Need contact information for Chabot College
alumni.
C1-C4, and
D4
Fall 2011
No
Cheerleading Squad will demonstrate increased
performances of well-executed cheerleading
moves and stunts as well as increased skills in
dance choreography to represent those of other
college-level squads.
Collaborate with Chabot College Athletic
Department to utilize the gymnasium to host this
event.
B3
Fall 2011
No
Host a one-day event with all California
Community College Cheerleading Squads
to generate funding for the Cheer Program
and promote cheering as a recognized
college sport through the promotion of
organized competitions.
Revise ASCC’s Bylaws Revise ASCC’s bylaws and Codes to make ASCC senate members will complete the
and Codes.
them consistent with each other and remove proposed revisions of their Codes and Bylaws
all discrepancies.
started in Fall 2010.
A1, A2, B3,
C2, C3, and
C4
Fall 2011
No
B3 and D4
Fall 2011
No
ASCC collaborates
with District to fund up
to $40,000 for OSL
staff.
A1, A2, A3,
B3, C1, C2,
C3, C4, D2
and D4.
Fall 2011
Yes
Host a California
Community Colleges
Cheerleading
Competition.
To provide OSL much needed staff, the
ASCC has agreed to pay up to $40,000 for
the two full-time classified positions needed
in the OSL or, if the District will not agree
to share the costs of these positions, ASCC
will fund up to $40,000 for one of these
ASCC senate members have recognized the great
need for OSL to have the two classified positions
re-filled and have agreed to provide up to
$40,000 per year to assist with the costs for these
two positions (providing that the $10 increase in
student activities fees is approved by the Board
Resource Requests
positions.
of Trustees).
To increase communication between the
college and students via the Zone email.
To promote the Zone through Pep Rallies,
fliers, posters, mailings to get students to
check and use their Zone email.
OSL will continue to advertise upcoming ASCC A1, A2, A3,
and campus events and activities to students via A4, B3, C1,
the Zone mail through Admissions and Records. D4, and D5.
Eventually, it is preferred that OSL be able to
send these emails from OSL, as is done in higher
institutions such as CSUEB, rather than having to
rely on the availability of A&R staff to send the
emails out in a timely manner.
Ongoing
No
Getting priority registration for ASCC senate
members beginning Spring 2012.
Spring 2012
No
9
Promote the ZONE
email system to
students.
10
Priority Registration for ASCC members are required to attend
ASCC Senate
numerous meetings as part of their official
members.
duty as well as maintain at least 5 units of
classes per semester, having priority
registration would help them select the
courses they need in the time frames that
they need.
B3 and D2
Resource Requests
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit: Office of Student Life
Division or Area to Which You Report: Student Services
Author(s) of this Unit Plan: Danielle Preciado
Date: Spring 2011
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Resource Requests
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
ASCC Advisor is currently the Director of Student Life.
Resource Requests
Unit Plan: Classified Staffing Request(s) [Acct. Category
2000]
Unit: Office of Student Life
Division or Area to Which You Report: Student Services
Author(s) of this Unit Plan: Danielle Preciado
Date: Spring 2011
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time
and part-time regular (permanent) classified positions
Instructions: Please justify the need for your request. Be sure to include reference to
Goals/Objectives from Part II, and Strategic Planning Priorities. Please cite any evidence or data
to support your request. If this position is categorically funded, include and designate
the funding source of new categorically-funded position where continuation is
contingent upon available funding.
Unit Plan: Classified Staffing request (Acct. Category 2000)
The following two classified positions will support the implementation of the goals set
for the Office of Student Life:
A. There is a need for a full-time Administrative Assistant staff position within
Office of Student Life. This position would answer to the Director of Student
Life (DOSL) performing the following duties as outlined in the CLPCCD job
description:





Perform secretarial and administrative support duties for DOSL and program area; relieve
DOSL and other staff of a variety of clerical, technical, and administrative details.
Perform administrative support duties to assist the DOSL in meeting reporting
requirements, functional responsibilities, and research objectives; coordinate the office
work of the DOSL and/or program area; develop schedules related to office/department
activities and services; review, update, and inform DOSL and others of essential
timelines; coordinate the flow of activities through the office in relation to priorities and
schedules; assure the timely completion of work in accordance with established policies,
procedures, and standards.
Utilize electronic technology to correspond with others and to maintain assigned
calendars, schedules, and appointments; coordinate and arrange meetings; coordinate
activities with other divisions and departments.
Facilitate communications between DOSL, other administrators, students, academic and
classified staff, other offices, educational institutions, public agencies, and the general
public; interact and relay information, questions, and decisions regarding supervisor’s
area of assignment; prepare preliminary responses to correspondence for assigned
supervisor’s approval.
Perform a variety of clerical accounting duties and responsibilities involved in financial
record keeping and reporting for assigned area; receive and process invoices; maintain a
variety of accounting records, logs, and files; compile information and data for statistical
Resource Requests











and financial reports; check and tabulate data.
Assist DOSLin budget administration; track budget activity and resolve budget issues and
problems; post, monitor, and track invoices and other expenditures; process
budget/expense transfers; prepare purchase requisitions.
Participate in payroll processing functions for assigned area including to prepare payroll
forms and maintain records for timesheets and various authorizations.
Order office supplies and materials as directed; assure their timely receipt and storage;
assure proper functioning of office equipment.
Answer telephones and respond to routine questions and requests for information from
administrative, management, academic, and/or classified staff and the general public;
communicate information in person or by telephone where judgment, knowledge, and
interpretation of policies and procedures are necessary.
Train and provide work direction to assigned student workers, clerical assistants, and
other staff as assigned.
Establish and maintain complex, interrelated filing systems; collect, compile, and record
narrative, statistical, and financial data and other information; research and verify
information as requested.
Type, format, proofread, duplicate, and distribute a wide variety of correspondence,
reports, notices, schedules, lists, forms, and other materials according to established
procedures, policies, and standards; type from rough draft, verbal instructions, or
transcribing machine recordings; compose correspondence related to area of assignment.
Prepare Board agenda items and supporting documents as necessary; assure DOSL
receives timely notification of Board requests for information or action; assure that the
Board receives information and notification of action taken as requested.
Receive mail and identify and refer matters to the DOSL in order of priority.
Utilize various computer applications and software packages; enter, update, correct, and
extract information; maintain and generate reports from a database or network system.
Perform related duties as required.
B. There is a crucial need for a full-time Student Activities Coordinator position
within Office of Student Life. This position would answer to the Director of
Student Life (DOSL). Responsibilities would include:







Assist with the coordination of the ASCC Book Loans. Updating of the application,
placement on the OSL website, collection, date stamp, verification of requirements.
Assist with the coordination of the ASCC Scholarship packets, distribution and collection
(date stamped) of scholarship applications.
Assist with the development of posting of scholarship information in coordination with
the Financial Aid Office and other on-campus programs/departments as well as the
community at-large.
Work in coordination with DOSL, ASCC and other campus departments on the ASCC
Scholarship Awards program which is presented annually.
Work collaboratively with OSL in tracking book loans.
In collaboration with Financial Aid, and Transfer and Career Center center maintain a
scholarship binder which announces available scholarships for review by students with
referral to Transfer and Career Center for scholarship packet and requirements.
Work in collaboration with the ASCC/ ICC Chair to collect, organize, verify
requirements and maintain all campus clubs.
Resource Requests













Assist with the scheduling, set-up and collection of fees from table vending.
Receive, date stamp and review for completeness “Request for Disbursements” and
“Club Start-Up” requests.
Track and refund students when vending machines malfunction.
Process request for information for housing in collaboration with CSUEB, keep current
community and student housing availability.
Place OSL office supplies orders on-line for approval by DOSL.
Place ASCC supplies orders with approval of DOSL.
Track and collect items for bi-monthly postings.
Provide resource and referral information to students seeking student services on campus.
Work with DOSL, ASCC, campus, and community in collaboration in planning and
follow-up for special events such as:
 Gladiator Welcome Day
 Scholarship Banquet
 Grad Fair
 Homecoming
 Marches
 Other ASCC and OSL events.
Work collaborative with ASCC to assist with activity planning and implementation.
Provide student resource and referral information.
Be the first responder for student inquires.
Provide general administrative support to the DOSL.
Crit eria For C la s si fi e d Sta f fi ng Pr io rit ies ( no t ne ce ss a ri ly i n Pri or it y Ord er a s
dev el ope d b y t he A dm i n Sta f f)
1) Impact on enrollment and revenue:
2) Sa fe t y ;
3) Ma n da te s ;
4) Wor k loa d dis tri b uti o n (impa ct o n ot he r’ s wo r k) ;
Wh ile t he s e tw o Cla ss i fie d po sit io n s ( 8 0 s up por t ho ur s per wee k) r ema i n
va ca nt, ta sk s tha t a r e prim a ri l y cle ri ca l i n na tur e, a n d t he re fo re ,
e xtr e me l y li mit e d , a r e dis tri bu ted bet wee n 2 ha l f -ti me st ude nt
a ss ista nt s, how e v e r , t he b ul k o f t he s la c k i s pi c ked up b y t he D OS L,
w hi c h di cta t e s t ha t t h e D OS L’ s a ve ra ge wo r kda y is 12 ho ur s per
da y /se ve n da ys pe r w e e k to k eep t he o f fi ce a fl oa t .
5) R e la ti o ns hi p t o i nst it ut io na l pr io rit ies .
Wit ho ut a de q ua te cla s si fie d s u pp ort th e im p a ct o n t he a bil it y of t h e D OS L t o
per fo rm a d mi ni stra ti ve le ve l d utie s is grea t l y impa cted a nd t he a b il ity o f the
DO S L t o e xp a n d a nd g row t he O f f ic e o f S t u d ent L i fe is red u ce d.