Chabot College Unit Plan, Part III(a)
Unit Plan: Description of the Unit
Unit: Performing Arts Center
Division or Area to Which You Report: SOTA
Author(s) of this Unit Plan: Kari McAllister
Date: 3/10/11
Audience: To be read and responded to primarily by Marketing and Outreach
Purpose: Used for public relations, used in catalog and/or brochures, grant applications. Marketing & recruiting materials
Instructions: Write about one paragraph which should include the unit’s mission statement. You may include an image or picture, if you wish.
You may use last year’s description with updates or revisions as needed.
Our mission: The mission of the PAC is to support the college mission and strategic plan, as well as remain a viable revenue center
for the College. The PAC does this now by efficiently operating a staffed, state of the art theater complex supporting a wide variety of
college programs.
80% of the PAC usage is by the outside community, mostly rentals, or “fee for service” events. Therefore the majority of the PAC’s
activities are community based. As such, it not only creates enough revenue to support itself, it also is a significant tool in community
outreach. By looking at the annual use report one can see that the usage of the facility mirrors the diverse socio-economic make-up of
our surrounding community.
Virtually everything the PAC does supports the college’s mission, strategic plan, marketing, and outreach goals.
Ongoing activities: By looking at the annual use report one can see what services we provide for the community and the college. We
have become the venue of choice for a growing number of regularly returning customers. We also provide event consulting for various
activities on campus.
Staffing:
(1) Full time theater manager
(2) Full time stage technician.
(6) Active on-call stage technicians
(6) Active Professioanl Specialists (Audience services and Assitant Stage Managers (6) Active Student assistants
(1) Professional Specialist (marketing and forms)
(6) Student Assistants
Chabot College Unit Plan, Part III(a)
Goals of the unit:
To staff our events in ways that will enable a sustainable revenue stream. To handle the number of increased bookings, and to avoid
worker burn-out, and to avoid related safety issues, we will be adding more hourly on-calls to the stage technician roster.
To continue on our path of accountability, transparency, client satisfaction, and postiive growth. To continue building on our strategic
plan to increase use days and grow our net profitability in our goal to remain an SSE (Self-Supporting Enterprise).
Chabot College Unit Plan, Part III(a)
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit:
Division or Area to Which You Report: SOTA
Author(s) of this Unit Plan: Kari McAllister
Date: 03/10/2011
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
The addition of more hourly on-call stage technicians to handle the increase in bookings. The cost of these on-calls is directly
recouped from the charges billed hour by hour to the client/lessee of the PAC. This is always at a profit to the PAC. These are
specialized postions that are contracted for on a show by show basis as directed by the Facility Use Agreement.
The addition of more Professional Experts who serves as “House Managing Specialists”. The cost of these professionals is directly
recouped from the charges billed hour by hour to the client/lessee of the PAC. This is always at a profit to the PAC. These are
specialized postions that are contracted for on a show by show basis as directed by the Facility Use Agreement.
Chabot College Unit Plan, Part III(a)
Chabot College Unit Plan, Part I
Unit Plan: Classified Staffing Request(s) [Acct. Category 2000]
Unit:
Division or Area to Which You Report:
Author(s) of this Unit Plan:
Date:
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
positions
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the
funding source of new categorically-funded position where continuation is contingent upon available funding.
Crit eria For C la s si fi e d Sta f fi ng Pr io rit ies ( no t ne ce ss a ri ly i n Pri or it y Ord er a s de vel op ed b y t he A dmi n Sta f f)
1)
2)
3)
4)
5)
Impa ct o n e n ro llm e n t a nd re ve n ue ;
Sa fe t y ;
Ma n da te s ;
Wor k loa d dis tri b uti o n (impa ct o n ot he r’ s wo r k) ;
R ela ti o ns hi p t o i nst it ut io na l pr io rit ies .
Chabot College Unit Plan, Part I
Unit Plan: Request for Resources
Unit: PAC
Division or Area to Which You Report: SOTA
Author(s) of this Unit Plan: Kari McAllister
Date: 3/10/11
Audience: Budget, Deans
Purpose: To be read and responded to by Budget Committee.
Instructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you
are requesting, please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and
6000 account categories, as needed, along with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name): General needs
Building/Location: 1300
Request Amount (include tax and shipping): Tent: $4,000. Storage: $2,500. Moving lights: (4) x $3,500=$14,000.00
Description of the specific equipment or materials requested:
One- Yamaha M7CL Digital mixing console – 32 channels w/meter bridge and aux power supply
-Four LCD (2@27” and 2@36”) for backstage. Replaces our old large TV sets. Uses less energy, takes up less
space.
-Software and hardware to establich an immediate online and future physical Box Office operation. Service
charges generated by client ticket sales will pay for system and personnel in a growth process that equates
income vs expense justifcations.
-New PC computor for Box Office Operation
Chabot College Unit Plan, Part I
What educational programs or institutional purposes does this equipment support?
These items all in their own way support Music& Theater department activities as well as outside community
activities in the PAC.
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and
support the goals and outcomes detailed in your Unit Action Plan (Part II, Section 2)?
The Digital mixer (Yamaha M7CL) is today’s workhorse. Especially in a challenging/busy environment like the PAC
which sees 270+ use day per year. With ability to hold and store multiple set-ups, touch screen ease of function
change, our students and technicians will be working with real world tools. Plus this is what a majority of our major
users are now asking for in their technical rider contracts.
The LCD monitors are an essential tool for users, no matter where they are backstage, green room, make-up room,
rehearsal room and hallway to see and hear what is happening on-stage so they do not miss their cues for entrance.
Two of these also will allow rooms 1328 and the Green Room to be utilized by college and community users as multimedia rooms. These will also be much smaller, taking up less space than our current large TV sets, and use less
power, therefore making our carbon footprint reduced comparitably.
The Box Office software, hardware, and asscociated PC, will allow the PAC stricter control over ticket generation,
wording, advance attendance estimation, and as well by collecting a service charge associated with each ticket
provide a new, positive, revenue stream to the PAC operation. Initially by being solely an online presence we will
have a mimimum need for personnel until we can justify the added physical Box Office presence.
Why is this equipment necessary?
___x_Immediate health, safety, or security issues
____x_Increases enrollment
____Prevents further deterioration of facilities
_____XReplaces deteriorated equipment or facilities
Chabot College Unit Plan, Part I
___x_Shows cost advantage due to rising prices
____x_Provides visibility for the Bond Program
Briefly describe how the above criteria are satisfied:
See above.
What is the consequence of not funding the equipment?
Digital Mixer – We would continue to experience issues with multiple in one day set-ups, and not be in line with the
offerings of other venues. This would also alllow users to supply us with data that will easilyu load their specs for
shorter work times, leading to more profits.
LCD: power consumption will go down. Safety issue if these heavy sets were to fall due to natural disaster or other
mishap.
What alternative approaches have been considered to meet programmatic demands for this equipment?
These ARE the alternatives.
How many students will be impacted by the purchase of this equipment? ____Hundreds over the life___
Do students use this equipment?
____x_yes
_____no
Is this equipment a replacement?
_____xyes
_____no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):None
Will training be required?
_X____yes
___x__no
At whose cost? For the mixer only..they can study on-line, and with minimal on the clock, and effective scheduling use the
clients time to get up to speed. A number of techs will be ready at once.
What are the estimated ongoing costs (for maintenance, etc.)? None
Chabot College Unit Plan, Part I
Are there potential utility costs/savings? No
Is this request CTE (Career Technical Education) Eligible? ___possibly__yes
_____no
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augmentations are rarely funded and are based upon available funding.
Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received),
over and above the current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget __________NOT REQUESTING AUGMENTATION___
Last year’s 5000 category budget _____________
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received).
Why were the funds previously allocated insufficient?