Resource Request Forms
Revised 2/2/11
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit:
Division or Area to Which You Report:
Author(s) of this Unit Plan:
Date:
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
1. Number of new faculty requested in this discipline: _____ [Please list staffing request(s) on your Resource Request
spreadsheet.]
2. Rationale for your proposal. Please use the enrollment management data from your attachments (see #4) to support
your rationale. Additional data that will strengthen your rationale include FTES trends over the last 5 years,
persistence, FT/PT faculty ratios, SLO assessment results and external accreditation demands.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any
information from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Resource Request Forms
Revised 2/2/11
4. Attachments:
 EM Summary by Term report for the appropriate discipline or cluster of disciplines.
 EM Success report for the appropriate discipline or cluster of disciplines.
Unit Plan: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Unit:
Division or Area to Which You Report:
Author(s) of this Unit Plan:
Date:
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (New, augmented and replacement positions) AND student assistants (tutors, learning assistants, lab assistants,
supplemental instruction, etc.).
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the
funding source of new categorically-funded position where continuation is contingent upon available funding.
Justifications should include rationale for requesting the position. Rationale should include specific reference to, where
necessary and appropriate. [Reminder, student assistants are not to replace Classified Professional staff.] Please
list staffing request(s) on your Resource Request spreadsheet.
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Data from student learning and service area outcomes
Connection to program review
Relationship to institutional priorities
Impact on enrollment and revenue
Safety
Mandates
Workload distribution (impact on other’s work)
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should
include things such as student learning and service area data and outcomes, difficulty in serving students, health and
safety concerns and/or any other information that speaks to the criteria listed previously.
2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information
from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Program Review: Enrollment Requests
Discipline:
Division or Area to Which You Report:
Author(s):
Date:
Audience: Budget, Deans, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to units.
Instructions: In the area below, please list your requested changes in course offerings (with reference to corresponding change in FTEF) and provide your
rationale for these changes. Be sure to analyze enrollment trends and other relevant data (http://help/EMC/). Please seek your dean’s assistance as needed.
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Program Review — Proposal for New Initiatives
Discipline:
Division or Area to Which You Report:
Name of Person Completing this Form:
Date:
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of additional
and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
Instructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
Project Description:
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
Expected Project Outcome:
Activity Plan to Accomplish the Objective:
ACTIVITY ACTIVITY (simple description)
NO.
PERSON(S)
RESPONSIBLE
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TIMELINE (OR TARGET
COMPLETION DATE)
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
DESCRIPTION
COST
Personnel (staffing and benefits for
professional experts, reassigned time,
classified personnel).*
Supplies
Other
Total
Proposed personnel workload may be covered by:
New Hires:
Faculty # of positions
Classified staff
# of positions
Reassigning existing employee(s) to the project; employee(s)' current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project (obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
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Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
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Program Review: Request for Resources
Discipline: MURT
Division or Area to Which You Report: School of the Arts
Author(s): Eric Schultz
Date: 3/11/11
Audience: Budget, Deans
Purpose: To be read and responded to by Budget Committee.
Instructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you are requesting,
please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and 6000 account categories, as needed, along
with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name): Music Technology Budget Request
Building/Location: 1200 – future site of new recording studio
Request Amount (include tax and shipping): $132,044
Description of the specific equipment or materials requested:
In general terms, this budget request is reflective of the needs of the new recording studio that is being constructed as part of the Measure B
bond fund. Scheduled for completion in Fall 2012, this state-of-the-art studio will require appropriate equipment to function as a typical
professional recording facility would. The submitted request includes a new mixing console and ProTools digital recording setup to replace the
very outdated equipment currently in use, several standard musical instruments consistent with what would be found in a professional studio
(instruments that are not duplicated in the current holdings of the music performance area), a number of important pieces of outboard gear that
are necessary for the new Live Concert Sound class, educationally important microphones not currently in our holdings, and software licenses
that will make available to users of the Music Technology lab current versions of the most vital music editing and creation applications in the
industry.
It should be further noted that this relatively large list of requests will sufficiently supply the Music Technology area with the baseline needs
for the next several years. The fact that this program is just getting started, as well as the timing of the new recording facility, contribute to the
relatively aggressive scope of this year’s budget request. In other words, if these items are supplied at this time for startup, future requests will
not be as substantial.
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It also bears mentioning that much of the equipment being used currently in the MURT course offerings is the personal equipment of Eric
Schultz, and should be phased out as soon as possible.
What educational programs or institutional purposes does this equipment support?
This equipment supports the students of the Music Industry & Technology program.
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and support the goals and
outcomes detailed in your Unit Action Plan (Part II, Section 2)?
The Music Industry & Technology program here at Chabot College is a new program that is consistent with the statewide prioritization of vocation
CTE training. Once the pending A.S. and Certificate programs are passed, Chabot will be one of only two community colleges in the Bay area to
offer a degree in the commercial music industry. (The other is Foothill, a school that serves a decidedly different student population). Obtaining the
requested equipment will propel our program to the forefront of regional education in the commercial music industry.
Why is this equipment necessary?
Immediate health, safety, or security issues
x
Increases enrollment
Prevents further deterioration of facilities
x
Replaces deteriorated equipment or facilities
Shows cost advantage due to rising prices
x
Provides visibility for the Bond Program
Briefly describe how the above criteria are satisfied:
The opportunity the get hands-on training from industry professionals in a state-of-the-art facility will attract many more students to an already
immensely popular course of study. Further, these purchases will provide access to pedagogically important, professional-level equipment that
would not otherwise be possible for our economically challenged students. Training on this level of equipment is vital to the marketability of our
students. Lastly, as this equipment will be exclusively used in the new recording studio, a very attractive facility provided entirely by the Measure
B bind fund, it will be an extremely impressive showpiece for the taxpayers to see (and hear!) how those bond funds have been wisely spent.
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What is the consequence of not funding the equipment?
If the equipment listed as priority 1 is not purchased, the Music Industry & Technology program will be unequipped to train professionally viable
students. We will be in a situation in which a brand new recording facility will be equipped with pedagogically inferior, outdated gear, or the
personal equipment of the instructor. The computer stations in the lab will lack the necessary software to prepare our students for meaningful
employment in the music industry and there will be no musical instruments to play on in the music recording studio. For a relatively small price, an
important, booming new vocational program can be properly (but not lavishly) equipped to train marketable music industry professionals for years
to come.
What alternative approaches have been considered to meet programmatic demands for this equipment?
Several purchase options were considered in the creation of this budget request. In all cases, we have chosen the most functional, dependable, most
pedagogically applicable and financially responsible equipment, leaving many “sexier” and more expensive choices
How many students will be impacted by the purchase of this equipment? 250 students annually
Do students use this equipment?
x
yes
no
Is this equipment a replacement?
Some, yes
yes
no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):
Number of Staff 0
Are they available n/a
Will training be required?
yes
no
At whose cost?
What are the estimated ongoing costs (for maintenance, etc.)? absolutely minimal. There will be costs only if the gear breaks down. The selected gear is
among the most reliable, hardy and long-lasting choices possible.
Are there potential utility costs/savings?
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Is this request CTE (Career Technical Education) Eligible? X, I believe so
yes
no
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augmentations are rarely funded and are based upon available funding.
Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received), over and above the
current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget
Last year’s 5000 category budget
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received). Why were the funds
previously allocated insufficient?
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