Resource Request Forms
Revised 2/2/11
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit:
Division or Area to Which You Report:
Author(s) of this Unit Plan:
Date:
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
1. Number of new faculty requested in this discipline: _____ [Please list staffing request(s) on your Resource Request
spreadsheet.]
2. Rationale for your proposal. Please use the enrollment management data from your attachments (see #4) to support
your rationale. Additional data that will strengthen your rationale include FTES trends over the last 5 years,
persistence, FT/PT faculty ratios, SLO assessment results and external accreditation demands.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any
information from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Resource Request Forms
Revised 2/2/11
4. Attachments:
 EM Summary by Term report for the appropriate discipline or cluster of disciplines.
 EM Success report for the appropriate discipline or cluster of disciplines.
Unit Plan: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Unit: Digital Media
Division or Area to Which You Report: SOTA
Author(s) of this Unit Plan: Mark Schaeffer
Date: March 11, 2011
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (New, augmented and replacement positions) AND student assistants (tutors, learning assistants, lab assistants,
supplemental instruction, etc.).
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the
funding source of new categorically-funded position where continuation is contingent upon available funding.
Justifications should include rationale for requesting the position. Rationale should include specific reference to, where
necessary and appropriate. [Reminder, student assistants are not to replace Classified Professional staff.] Please
list staffing request(s) on your Resource Request spreadsheet.
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Data from student learning and service area outcomes
Connection to program review
Relationship to institutional priorities
Impact on enrollment and revenue
Safety
Mandates
Workload distribution (impact on other’s work)
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should
include things such as student learning and service area data and outcomes, difficulty in serving students, health and
safety concerns and/or any other information that speaks to the criteria listed previously.
1. Part-time lab assistant, 20 hours per week to supervise Digital Media lab on evenings and/or weekends. Rationale:
Many Digital Media students can’t afford to buy the software they’re studying, and even those who can afford it may not
have access to a computer to run it on. (Many share a single computer with other family members.) In theory, this
shouldn’t be a problem; every student should have access to the fully equipped computers in Chabot’s labs, so they don’t
need to own the hardware and software. In practice, however, we don’t have the funding to keep our labs open for a
sufficient number of hours — they’re currently open only on Monday through Thursday afternoons. As a result, students
who are financially better off, and who can therefore do their work at home, are more likely to succeed in our courses. For
better equity, we need to open our labs on evenings, Fridays, and/or weekends, which is when many students have free
time. (This needs to be in addition to, not instead of, the afternoon hours we already have.)
2. Student tutor to help students during lab hours. Rationale: During open lab hours, we only have one person available
(generally Arlene DeLeon, our division’s computer support specialist) to help with problems, and she often has to deal
with technical issues, leaving her not much time to help students with their work. Every once in a while, a student turns up
who knows the software well and is good at helping other students; when such a tutor is available, student retention
improves. I can’t guarantee that such a student will turn up during this coming year, but if there is one, we need to be able
to pay him or her for services as a tutor.
2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information
from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Both of these requests contribute toward the strategic goal of student retention, and toward the program-review goal of increasing equity for
students who are less financially well off.
Program Review: Enrollment Requests
Discipline:
Division or Area to Which You Report:
Author(s):
Date:
Audience: Budget, Deans, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to units.
Instructions: In the area below, please list your requested changes in course offerings (with reference to corresponding change in FTEF) and provide your
rationale for these changes. Be sure to analyze enrollment trends and other relevant data (http://help/EMC/). Please seek your dean’s assistance as needed.
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Program Review — Proposal for New Initiatives
Discipline:
Division or Area to Which You Report:
Name of Person Completing this Form:
Date:
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of additional
and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
Instructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
Project Description:
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
Expected Project Outcome:
Activity Plan to Accomplish the Objective:
ACTIVITY ACTIVITY (simple description)
NO.
PERSON(S)
RESPONSIBLE
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TIMELINE (OR TARGET
COMPLETION DATE)
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
DESCRIPTION
COST
Personnel (staffing and benefits for
professional experts, reassigned time,
classified personnel).*
Supplies
Other
Total
Proposed personnel workload may be covered by:
New Hires:
Faculty # of positions
Classified staff
# of positions
Reassigning existing employee(s) to the project; employee(s)' current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project (obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
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Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
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Program Review: Request for Resources
Discipline: Digital Media
Division or Area to Which You Report: SOTA
Author(s): Mark Schaeffer
Date: March 11, 2011
Audience: Budget, Deans
Purpose: To be read and responded to by Budget Committee.
Instructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you are requesting,
please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and 6000 account categories, as needed, along
with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name): Software updates
Building/Location: 900
Request Amount (include tax and shipping): $14, 016
Description of the specific equipment or materials requested:
Adobe Design Premium maintenance plan renewal (74 licenses, $9620); Apple Final Cut Studio upgrade and maintenance (50 licenses, $4396)
What educational programs or institutional purposes does this equipment support?
Adobe Design Premium is the core software for nearly all of the Digital Media courses, and is also used in some Photography and
Architecture courses. We have 74 lab stations where this software is installed, and all 74 stations are currently covered by a twoyear maintenance agreement. Renewing this maintenance agreement insures that when the next version (CS6) is released, the
software will be upgraded at no charge. Failure to renew the maintenance agreement now would mean that a future update of
the software would have to be purchased new, at two to three times the price of the maintance agreement renewal.
Apple Final Cut Studio is the core software for our Final Cut video editing course, and is also used in some Mass Communications
classes and by the TV studio. We have 47 stations where this software is installed, and only one of those has the latest version of
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the software (version 7); the rest have an older version (version 6). Because the currently installed software isn’t covered by a
maintenance agreement, we have to pay to upgrade it to version 7; however, the paid upgrade will include a 12-month
maintenance agreement that will cover an upgrade to version 8 (which is expected to be released in the coming year).
Being able to use the latest versions of software prepares students for working in the industry, where software is always up to
date. It also helps attract more students to Chabot, since they generally want to take classes only at schools that are teaching
the most current versions of software.
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and support the goals and
outcomes detailed in your Unit Action Plan (Part II, Section 2)?
Having access to the most current versions of industry-standard software is required to prepare students for the continued growth of
the Information industry as described in the Educational Master Plan. It also relates directly to my unit's stated goal of offering
students more access to computers and equipment that will help them succeed in Digital Media courses.
Why is this equipment necessary?
Immediate health, safety, or security issues
Increases enrollment
Prevents further deterioration of facilities
Replaces deteriorated equipment or facilities
Shows cost advantage due to rising prices
Provides visibility for the Bond Program
Briefly describe how the above criteria are satisfied:
Students are more likely to enroll in Digital Media courses if the software is up to date, matching the versions used by their employers
and clients. Keeping software up to date also allows the software to function more efficiently as new hardware is introduced.
(Computers in the labs are replaced on a four-year cycle, but software is not automatically updated at the same time.) Paying for a
maintenance agreement greatly lowers the cost of upgrading when new versions of the software are introduced.
What is the consequence of not funding the equipment?
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Students will be less likely to study at Chabot, because they will favor other schools that have up-to-date software. Those who do come to Chabot
will be less desirable to potential employers and clients, because they will not be familiar with the latest versions of the software.
What alternative approaches have been considered to meet programmatic demands for this equipment?
None
How many students will be impacted by the purchase of this equipment? Hundreds per year
Do students use this equipment?
yes
no
Is this equipment a replacement?
yes
no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):
Number of Staff 0
Are they available
Will training be required?
yes
no
At whose cost?
What are the estimated ongoing costs (for maintenance, etc.)? 0
Are there potential utility costs/savings? no
Is this request CTE (Career Technical Education) Eligible?
yes
no
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augmentations are rarely funded and are based upon available funding.
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Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received), over and above the
current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget
Last year’s 5000 category budget
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received). Why were the funds
previously allocated insufficient?
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