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Academic Faculty Senate M e et i n g
Feb 11, 2016, 2:30 – 4:30 pm
Board Room, Building 200
Minutes
Attendees:
Mike Sherburne, Ming-Lun Ho, Donna Gibson, Laurie Dockter,
Lisa Ulibarri, Elaine Baiardi
OFFICERS
Absent:
Frances Fon, Michael Langdon, Kim Morrison, Jeff Drouin
Senate President
Laurie Dockter
Minute Taker:
Vice President
Ming-Lun Ho
Christine Herrera
S E N AT O R S
Applied Technology
& Business Mike
Sherburne
1.0
Call to Order - 2:40
Public Comments –
Counseling
Frances Fon

Health, Kinesiology
& Athletics
Elaine Baiardi
Jeff Drouin
Arts, Humanities &
Social Studies
Barbara Ogman
Science &
Mathematics
Donna Gibson
Ming-Lun Ho

2.0
EX OFFICIO
SSCC

No Representative from SSCC
Senate Presidents report – Laurie Dockter

Kim Morrison from Curriculum Committee is asking to request faculty
to service on catalog committee. What is truly needed is clerical
support and faculty senate needs to put this together. President
Dockter does know of a couple people that might be interested.

Suggestion made that President Dockter should first talk to VP
Thompson to clarify what the catalog committees charge is and what
the plan is regarding this committee.

Need clarification from Kim Morrison is she requesting to have
people on the committee to do whatever the charge is and in
addition need classified professional support to do the work or is it
the work of the committee to do all the work.

This does not need to be a committee, but a person who put all the
information together in a draft document and then faculty/divisions
are responsible to review.

President Dockter to speak to VP Thompson regarding the
Student Senate of
Chabot College
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Minutes were not approved and tabled for approval next meeting
due to lack of quorum.
REPORTS
Adjunct Faculty
Lisa Ulibarri
FA rep
Jeff Drouin
Letter submitted from General Counseling was read regarding
timeliness of administration hiring and selection of faculty to serve on
hiring committees. (Letter attached to minutes)
Approval of the minutes- Jan 28,2016
Language Arts
Michael Langdon(sp 2016)
Library
Kim Morrison
GENERAL FUNCTIONS
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Catalog Committee/Clerical Support.

Suggestion to have a Google doc be sent to faculty with a list of
committees to get the interest and who to contact. There is a need
for a process to notify faculty of what committees are available to
service on and who is interested.

President Dockter to send out email for representative for EEO.

Chancellor’s Council update – President Dockter shared that a
question was asked regarding the process for administrative
evaluations and is it true that the administrator being evaluated picks
who evaluates them? How often does an administrator get
evaluated?

Suggestion to have Faculty Senate ask their divisions their thoughts
about the process of administrator’s evaluations. Gather formal
feedback and concerns about the administrations evaluation and
present at a board meeting sharing our concerns and have possible
solutions.

President Dockter to ask HR for the procedures and timelines
on administrator’s evaluations and for HR to be better at
posting the policies.

IEPI visit will be on March 24th, the focus to be on linking planning
and budget and shared governance. The visit is from 8:30 – 3:00.
Suggestion to have IEPI visitors meet with workgroup from 2:00-3:00
and then have senate meeting from 3:00-4:30.

President Dockter to send email to IEPI group with the draft of
the shared governance document stating that President’s office
and Faculty Senate have reviewed and will be sent out campus
wide for review.

Next workgroup meeting work on framework of basic flow and why,
general function and members. Workgroup to meet on Tuesday,
February 16th at 2:00-4:00 in room 2005. Donna Gibson to send
email out with room information.
Shared Governance update - Mike Sherburne

Schedule is fine

Final document out by end of the semester
Concerns on hiring procedures – Donna Gibson

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Faculty Hiring Prioritization process – The process is not working
and needs to be looked at and changed before next fall. Issues:
o
When mid-year hiring was taking place, they invoked an
emergency hiring clause, it needs to be made very clear what
does emergency hiring mean?
o
What is the timeline which decisions are made and held to?
At what point is a decision made and you stick with that
decision.
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o

There are still possible concerns with the makeup and
function of level two of the process and we would like to have
discussion and possible modifications of this part of the
process.
Hiring Procedures
o
There has been a recent situation in the Science/Math
division with a hiring committee. Although our division has
not had a chance to formulate a cohesive statement about
the situation, there is much concern in clarifying the process.
o
Level one committee felt they did a good job doing the
quantitative evaluation and sent candidate’s forward and then
were told their process was not quantitative enough.
Committee was told there was a glitch in the process.
o
Level one committee did a lot of work and are frustrated.
o
Policy says you need a rubric.
o
Policies and procedures need to be looked at and changed.
o
Requesting more investigation on this issue.
Student cross concurrent enrollment Issue
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
Vice President Ho spoke about a student who tried to cross
concurrent enroll at UC Berkeley, application was denied on the
Chabot side.

There is a policy on Admissions and Records website that details
the type of concurrent enrollment courses for UC Berkeley that
differ for Cal State East Bay and others.

To change this policy it is up to Faculty Senate, suggestion is to not
have a committee but in this situation it is better to have someone
who has interest in this to come up with the solution, start out with a
point person for example a counselor and then have interested
persons make comments and then it comes to senate to review and
approve directly.

Policies are department/division specific.

Vice President Ho will write up a summary of the issue and send out
for review, incorporate input and bring to senate, this will be a test
to see if this process will work, without having a Academic/Student
Services Committee.

*President Dockter raised a concern as to how does Faculty
Senators get time at division meetings to report out?

*Communication problem among district and campus wide.

*New Faculty Orientation there needs to be a larger presents of
Faculty Senators and there should be an explanation as to what
Faculty Senate is, does and what committees are available. Need
to get information out to part-time faculty as to who and where they
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share their concerns.
4.0 DISCUSSION ITEMS
Hiring procedure for Faculty, Classified and Administrators

Response to letter(suggestion) – Academic Senate is devising a
method by which nominations for faculty to service on dean hiring
committees will be looked at and will come up with a process.
State names were recommended by senate and what happens after
that is out of senate’s hands.
5.0

Request to Announce postings are not being reviewed by a
committee, there needs to be a committee looking at the
announcements seeing how it is worded, what is needed by the
candidate, the description and supplemental questions need to be
reviewed.

Draft a timeline of sequences of events as to what and when it
needs to be done.

Would like to look at classified prioritization document.

Administrative hiring policy needs to be changed to require faculty
on level two committee.

Vice President Ho will draft a response to the Public Comment letter
that was submitted and sent to senators for review.
GOOD OF THE ORDER
Adjournment – 4:30 p.m.
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