Classified Senate Minutes – 18 March 2016
•
Welcome/Call to Order
o 12:05 pm
•
President's Report
o Liz from A&R is visiting our meeting
o Interim VP Carla Walter was scheduled, wasn’t able to attend
o College Council
 GSA presented proposal for gender-neutral bathrooms and
vote held and approved
 VP Thompson reported that ACCJC acted to reaffirm
Chabot’s accreditation for 18 months. We must provide a
follow-up report to ACCJC by 3/1/17. The report should
show how we have resolved any deficiencies identified.
• Classified Senate discussed campus-wide
communication around SAOs and SLOs and making
this dialogue more inclusive.
 VP Thompson discussed possibility of a winter session
o Chancellor Council Meeting
 The Board has approved going out for General Obligation
Bond
 There are a few BPs and APs that refer to District
Curriculum Council. Since this council doesn’t exist, these
policies need to be revised.
o New Vice-Chancellor: Krista Johns
•
Vice President's Report
o No report
•
Secretary’s Report
o January Minutes
 Vote to approve January minutes with changes
 9 yes; 0 no; 2 abstain
o February
 Vote to approve February minutes with changes
 10 yes; 0 no; 1 abstain
•
Treasurer's Report
o $4744.51 in co-curricular
o Monthly contribution is $187 per month
•
SEIU Report
o No report
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Classified Senate Minutes – 18 March 2016
DISCUSSION ITEMS
•
June 16th Senate Meeting
o Many people will be absent for this meeting. Should we reschedule for June 23rd?
 9 yes; 0 no; 0 abstain
•
Election Committee Updates
o Nominations open until April 1, 2016
o Discussed who is eligible to vote
•
Appointment of Additional Representatives
o Christine Herrera to represent District EO Committee
 9 yes; 0 no; 0 abstain
o Chasity Whiteside to represent District Technology Committee
 9 yes; 0 no; 0 abstain
•
Catalog Committee Update
o Thursday was first meeting
o More collaboration between divisions to make catalog more
representative of the school and its divisions
o VP Thompson is the chair of the committee
o Goal to print by catalog for June
o Catalog is being put together by Randall, a consultant
•
Prioritization Update
o Met with President Sperling Feb 25
o Discussed what work was done and how it was done
o Provided prioritization list
o Rescheduled meeting to receive administrators’ feedback to
March 30th
o Committee will likely meet March 31st and April 1st after meeting
on March 30th to discuss results
•
EEO
o
o
o
o
Committee Meeting
Going well with discussions
Meeting next Friday
Friday after next will develop and approve a final draft
Will present EEO document to May District Board Meeting
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Classified Senate Minutes – 18 March 2016
•
Shared Governance
o Faculty Senate has been working on a Shared Governance
document
o Document has been presented to campus for review
o Discussed how Classified can contribute/participate in shared
governance given our time constraints (i.e., release time not an
option for all classified).
•
Classified Appreciation Week
o Classified Senate will provide lunch one day
o Administrators will provide lunch on the last day of Classified
Appreciation week
o Week to be coordinated by Outreach Committee
COMMITTEE REPORTS
•
Student Senate of Chabot College
o No report
•
Basic
o
o
o
o
o
•
Budget Committee
o College
 Discussed ideas surrounding budget allocation model for
Chabot campus
 Presentations to come from division heads/VPs
o District
 Discussed bond
• June 7th ballot
• Requires only 55% approval
• We can earn interest on the issuance, but can only
keep the interest up to the amount it has cost us to
administer the bond. The remaining amount goes
back to the state.
 Faculty obligation number
• Tied to enrollment
• Can exceed FON, if college can afford it
Skills
Two meetings since last senate meeting
Discussed grant proposals
Math going with proposal
English/ESL not going with proposal
Presentations given
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Classified Senate Minutes – 18 March 2016
•
Committee for Online Learning
o Discussed hybrid classes to be approved for summer/fall
o Concerns for hybrid classes brought up
o Trying to finish review before spring break
o Concerns about online initiative to move to Canvas
•
CEMC/DEMC
o College Enrollment Management
 Going on stability 2016-2017
 10,000 actuals FTES for 2015-2016
 Won’t be rolling back FTES beginning summer 2017
o District Enrollment Management
 Cancelled
•
Facilities
o College
 Building 2100 (annex) is still in development. The design
isn’t finalized because funding is changing.
 Building 1600 upstairs being worked on
 Gender neutral bathrooms being implemented
o District
 Talked how funds were being allocated and what state
regulations said they had to follow
 Roofs are the highest priority
•
Health & Safety
o No report
•
PRBC
o Have two Co-Chairs
 Ken Grace
 Laura Alarcon
o Working with Facilities Committee to develop ideas for next bond
•
Professional Development
o Jim Matthews spoke on accreditation and SLO and
communication about these topics
o Reviewed Flex Day dates
o Timeline for round three of staff development funds
o Talked about Flex Day activities
o Continue to discuss funding requests
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Classified Senate Minutes – 18 March 2016
•
Technology
o Campus
 Process for getting people e-mail in a timely manner
 Must put in PO for software to receive it; purchasing
software one’s self to be reimbursed will take a very long
time for reimbursement—it’s better to do the proper
method of filling out the PO
o District
 See Addendum One
•
Curriculum Committee
o Continues with Spring approvals. The final courses from Fall to
Fall were approved. The courses now require Board then State
approval before the course can be added to the fall schedule.
The schedules Maguerite and Angela were given additional
CurricUNET access to update the course descriptions. The Deans
level of approval for submitted courses has been returned to
approval from just review. (Earlier this semester the dean
approval level was change from ‘approval’ to ’review /comments’
only. The committee voted but the decision has not been
announced. The new position has been posted for curriculum
and student learning outcome specialist. Classified is
encouraged to apply.
•
Good of the Order
o John Sims wrote a thank you note for the retirement plaque
•
Adjournment 2:25 pm
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Classified Senate Minutes – 18 March 2016
•
In Attendance:
o Angela Villasana
o Catherine Powell
o Craig Shira
o Gordon Watt
o K Metcalf
o Noell Adams
o Rachael Tupper-Eoff
o Rozen Bondoc
o Heather Hernandez
o Steve Stevenson
o Chasity Whiteside
o Liz Oteyza
o Janice Fonteno
o Christine Herrera
•
Proxy Votes
o Cheryl Sannebeck gave proxy vote to Catherine Powell
o Katrin Field gave proxy vote to Noell Adams
o K Metcalf gave proxy votes for minutes only to Craig Shira
o Trisha Avila voted for minutes by e-mail
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Classified Senate Minutes – 18 March 2016
Addendum One
Technology Coordinating Committee (TCC)
(District Technology Committee)
Submitted by Chasity Whiteside
At the Friday, March 11th meeting, the main topics discussed were:
1. Web Content Management System
a. replace SharePoint with a much more user friendly interface for
website updates
b. Should be finalized by April or May
2. State’s Online Education Initiative (OEI)
a. Moving from Blackboard to Canvas?
b. User group will make a recommendation to the Chancellor in
April
3. Forms Generation Software
a. Includes Workflow and Online Approval
b. Concern was expressed that this project will not move forward
until the Content Management System is finalized
c. Taskforce members already chosen, but I recommended a more
diverse user group to include users at most levels
i. Need to recruit one Classified Professional from Student
Services, and one Senior Administrative Assistant in
Academics
4. New Bond
a. See handout @
http://www.clpccd.org/ipbm/documents/2016GeneralBond.pdf
5. Future Technology Plan
a. See presentation @
http://www.clpccd.org/ipbm/documents/LPC_Technology_Planni
ng.pdf
b. Similar to a Master Plan, but for Technology
c. When Chabot has a chance for input, we need to be sure we
have Classified Professionals to voice our needs
After returning to the Campus and District Technology meetings, I realized
that we have a lack of Classified Professional participation outside of
ITS/Computer Support. Without a voice, our needs are not being addressed
in a timely manner, nor are they being prioritized accordingly. I understand
that one of our first duties as Classified Professionals is to support
instruction, which we do, but at the same time we need to work on our
infrastructure so that we can realistically provide the level of support
required on a long term basis.
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