Main·cenance and Operations 11/14/14
History/ Current Information
Square Footage
2002
District Sq. Footage
Increase/Decrease
2014
808,123
1,119,896
+311,773
% Chanqe
+38.6%
M&O Staffing
2014
2002
%Change
-5
-13.8%
13,678
+62%
9
-3
-25%
13
+1
+7.7%
9
7
-2
-22%
69
60
-9
-13%
Custodia l (FTE)
36
Custodial (S.F. / FTE)
22,448
Grounds (FTE)
12
Maintenance {FTE)
12
Supervision (FTE)
Total
Increase/Decrease
31
~·
~
36,126
Note- additional custodial FTE needed to be at the same l evel as 2002 (19}
-
APPA Staffing Recommendation
Chabot/Las Positas Cleanable Square Footage 866,893
(Updated 5/5/14)
APPA Cleaning Levels
: ",~ fuleveL'@
~--'""-
Cleaning Time in Minutes
=--=
--illevel3
-
-
~
-
-_
I!leve1'4
-:::-
~ lneveH
-.--=
---
23,971
17,889
14,430
12,989
Cleaning Time in Hours
400
298
241
216
Requit-ed Custodial FTE
57
43
34
31
Current Custodial FTE
Average daily absences
Average Daily FTE
f(ev-Clerming Levels
Level 2- Orderly Tidiness
Level 3-Casual Inattention
Level 4-Moderate Dinginess
Level 5-Unkempt Neglect
31
5
26
Appearance Factors and the Five Levels of Clean
Level 1 - Orderly Spotlessness
Floors and base moldings shine and/or are bright and clean; colors are fresh.
There is no buildup in corners or along walls.
All veriical and horizontal smfaces have a freshly cleaned or polished appearance
and have no accumulation of dust, dirt, marks, streaks, smudges, or fingerprints.
Lights all work and fixtures are clean.
Washroom and shower fixtures and tile gleam, and are odor-free. Supplies are
adequate.
Trash containers and pencil sharpeners hold only daily waste, are clean and
odor-fi·ee.
Level 2 - Ordinmy Tidiness
•
Floors and base moldings shine and/or are bright and cleAn. There is no buildup
in corners or along walls, but there can be up to two days worih of dust, dirt,
stains) or streaks.
All vertical and horizontal surfAces arc clean, but marks, dust, smudges, and
fingerprints are noticeable upon close observation. Lights all work and fixtures
are clean.
Washroom and shower tixtures and tile gleam, and are odor-free. Supplies are
adequate.
Trash containers and pencil sharpeners hold only daily waste, are clean and
odor-free.
Level 3 - Casual Inattention
•
Floors are swept or vacuumed clean, but upon close observation there can be
stains. A buildup of diri and/ or floor finish in corners and along walls can be seen.
There are dull spots and/or matted carpet in walking lanes. There are streaks or
splashes on base molding.
All vertical and horizontal surfaces have obvious dust, dirt, marks, smudges, and
fingerprints. Lamps all work and fixtures are clean.
Trash containers and pencil sharpeners hold only daily waste, are clean and
odor-free.
Level 4 - Moderate Dinginess
Floors are swept or vacuumed clean, but are dull, dingy, and stained. There is an
obvious buildup of dirt and/ or floor finish in corners and along walls.
There is a dull path and/or obviously matted carpet in the walking lanes. Base
molding is dull and dingy with streaks or splashes.
All vertical and horizontal surf\rces have conspicuous dust, diri, smudges, fingerprints,
and marks.
Lamp fixtures are dirty and some (up to 5 percent} lamps are burned out.
Trash containers and pencil sharpeners have old trash and shavings. They are
stained and marked.
Trash containers smell sour.
Level 5 - Unkempt Neglect
Floors and carpets are dull, dirty, dingy, scuffed, and/or matted. There is a conspicuous
buildup of old ditt and/ or floor finish in comers and along walls. Base
molding is ditty, stained, and streaked. Gum, stains, dirt, dust balls, and trash are
broadcast.
All vertical and horizontal surfaces have major accumulations of dustl dirt,
smudges, and fingerprints, all of which will be difficult to remove. Lack of attention
is obvious.
Light fixtures are dirty with dust balls and flies. Many lamps (more than 5 percent)
are burned out.
Trash containers and pencil shmveners overflow. They are stained and marked.
'}'rash containers smell sour.
4 ' Staffing
~i!Jme
! S1offing Service lP.vel>
APPA Standard Space
Love/ til
Classroom with Hord floor
Entronmway
lockev'Chonging Room- No Shower
Office with Carpet floor
· Public (Circulation) vritlr Hard floor
Research lob w~h·llazardous Waste
Research lob .Vilthout Hazardous Waste
Stoinvei/
Storeroom
Nosh room
Shower Room
Public (Orw/otion) wiih Carpet Floor
Office \0th Hord floor
Classroom with Carpel floor
llossroom wah Carpet Floor-High Use
Classroom with Hard Floor-High Use
Woshroom·High Use
llti/ily
Vending
Dormitortlouoge
Cafeter/n 1•Mh Carpet
Cafeteria with Hord floor
libra~ywith Carpet
Librai'f vAth Hard Floor
Auditonum Seating &Foyer
Auditorium Stuge &Wings
Gymnasium (Wood floor)
Dormito'Y Washroom
Dormito'Y Sleep/Study
Patient Canforence Room
Patient Treatment Area- Carpeted
Patient Treatment Area- Hard floor
Nursing Stalion- Hard floor
8,500
4,300
11,800
9,600
7,509
5,200
6,900
7,500
77,000
2,000
5,200
l7,700
8,400
9,700
5,100
4,700
1,000
4,100
4,800
5,200 .
9,900
11,200
17,900
!0,900
5,700
J8,600
17,300
1,500
3,900
8,300
3,300
2,900
5,700
Level #2
16)00
7,500
12,100
18,200
20,500 .
7,000
10,600
15,100
210,000
2,600
5,200
40,400
14,600
21,700
12,700
9,600
1,300
5,500
ll, I00
8,700
15,400
16,400
36,900
20,200
14,000
27,500
36,500
1,800
4,100
8,300
3,300
2,900
?,700
. Level #3
26,500
12,300
level #4
39,500
20,700
Level #5
45,600
35,000
• lOXil
lOXil
lOXil
32,000
30 500
8,200
I 3,500
17,400
395,300
53,000
38 400
11,400
25,000
24,500
1,832,700
87,000
4l.BOD
28,200
87,200
75,300
3,360,000
lOXil
lXIO(
lOXil
lOXil
lXIO(
lXIO(
53,500
25,100
24,000
13,400
10,100
80,900
36,000
34,700
17,900
21,000
93,600
49,500
37,200
18,800
22,900
xxxx
45,700
19,500
136,500
lOXil
lOXil
9,800
16,000
17,800
17,700
17,700
42,900
lOXil
xxxx
lXIO(
lOXil
lOXil
xxxx
126,800
57,000
40B,OOP
72,600
23,500
32,600
82,800
80,700
106,400
47,000
67,200
239,500 :
257,400
=
1,108,200
JOX;I.
lOXil
8,000
18,700
24,700
xxxx
lOXil
lOXil
)))C(
lOXil
lXIO(
xxxx
xxxx
lOXil
lOXil
xxxx
lXIO(
lOXil
Bui!dina 200
Room/Area
200 Boardroom
203 Reception Room
204 Office
204A Supply Room
204B Office
205 Office
206 Office
207 Office
208 Office
208A Office
210 Office
5 Offices 10 X 12
212 Office
213 Office
214 Office
217 Office
219 Office
2 Offices 9 X 12
223 Office
224 Material Prod.
231 Office
233 Office
235 Office
229 Staff Loun<:Je
254 Office
Lobbv
Corridor
PBX
Restrooms
MailRoom
Size/Sq. ft.
Code
1,200 Class w/H.F.
185 Office w/Carp_et
392 Office w/Carpet
116 Utility
394 Office w/Carpet
196 Office w/Carpet
240 Office w/Carpet
221 Office w/Carpet
243 Office w/Carpet
243 Office wiCarpet
818 Office w/Carpet
600 Office w/Carpet
152 Office w/Carpet
90 Office w/Carpet
235 Office w/Carpet
90 Office w/Carpet
90 Office w/Carpet
216 Office w/Caroet
132 Office w/Carpet
189 Class w/H.F.
132 Office w/Carpet
97 Office w/Carpet
105 Office w/Carpet
391 Class w/H.F.
1,248 Office w/Caroet
3,123 Class w/H.F.
391 Class w/H.F.
240 Class w/H.F.
411 Washroom
405 Class w/H.F.
Level
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
2
3
Minutes Cleaning Time
APPAsq. Ft. Per Shift
Minutes
26,500
420
19.0
2.4
420
32,000
420
5.1
32,000
9,800
420
5.0
420
32,000
5.2
420
32,000
2.6
420
32,000
3.2
420
32,000
2.9
420
32,000
3.2
420
32,000
3.2
420
32,000
10.7
420
32,000
7.9
420
32,000
2.0
420
32,000
1.2
420
32,000
3.1
420
32,000
1.2
420
1.2
32,000
420
32,000
2.8
420
32,000
1.7
420
26,500
3.0
420
32,000
1.7
420
32,000
1.3
420
32,000
1.4
26,500
420
6.2
32,000
420
16.4
420
26,500
49.5
26,500
420
6.2
420
26,500
3.8
2,600
420
66.4
26,500 _ _ 4~ L _ _ _ _6.4
Total Sq. ft.Cleaning Time in Minutes=
Total Cleaning Hours=
12,585
245.8
4.1
Hours
0.3
0.0
0.1
0.1
0.1
0.0
0.1
0.0
0.1
0.1
0.2
0.1
0.0
0.0
0.1
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.1
0.3
0.8
0.1
0.1
1."1
0.1
----
Revised Maintenance and Operations Staffing Pian U/14/2014
Integrated Planning & Budget Model (IPBM) Facilities Committee Recommendation
Listed in priority order are recommendations to restore personnel as funding becomes available.
Total
-
Priority
One
-
FTE
Compensation
• Fill vacant Custodial Supervisor position at Chabot Colleae
I
$95,136
• Fill vacant Grounds Supervisor position at Las Posil:as College
J
$95,136
• Fill 4 vacant custodial positions (this will meet APP A level 4 cleaning standard)
4
$249,412
$439,684
Priority Two
• Hire 4 custodial positions
4
$249,412
• Hire 2 grounds workers
2
$124.706
$374,118
Priority Three
• Hire 4 custodial positions (this will meet APPA level 3 cleanina standard)
4
$249,412
• Fill vacant Maintenance Worker position
l
$68,918
·Establish Custodial and Operations Manager Positions at each campus (SSC recommendation)
2
$209.874
$528,204
Note: Total Compensation is based on step 1 salary range, including benefits at 49%