R e v is e d A u gus t 2 00 6
CHABOT COLLEGE
SHARED GOVERNANCE AND COLLEGIAL CONSULTATION PROCESS
Table of Contents
•
Chabot College Shared Governance (Introduction & Philosophy) . . . . . . . . . . . . . . 2
•
Decisions by Consensus at Chabot College . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6
•
Organization Chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
•
Governance Chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
•
Councils, Committees, Sub-Committees, Senates, & Other Governance Groups . . 9-34
•
Administrative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-16
•
College Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
•
Academic/Faculty Senate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11
•
Curriculum Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
•
Distance Education Curriculum Support Committee . . . . . . . . . . . . . . . . . . . . . . . . 14
•
Program Review Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-16
•
Associated Students of Chabot College . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-18
•
Classified Senate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
•
Institutional Planning and Budget Council (IPBC) . . . . . . . . . . . . . . . . . . . . . . . 20-21
•
College Budget Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
•
Institutional Technology Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
•
Facilities Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
•
College Safety and Security Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
•
Academic Division Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
•
College Enrollment Management Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
•
Staff Development Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
•
Marketing & Recruitment Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
•
Faculty Prioritization Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
•
Academic and Student Services Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
•
Student Conduct and Due Process Formal Hearing Committee . . . . . . . . . . . . . . . 32
•
Student Grievance Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
•
Academic Fairness Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
•
Governance Summary Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35-36
•
Governance Summary Meeting Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
•
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
•
Signature page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Chabot College Shared Governance and Collegial Consultation Process – Page 1
INTRODUCTION AND PHILOSOPHY
TITLE 5 AND SHARED GOVERNANCE
Title 5 of the California Code of Regulations, which implements the legislature’s intent in passing
AB 1725, established relationships among the constituencies within California’s community
colleges to “ensure faculty, staff, and students the opportunity to express their opinions at the
campus level and to ensure that these opinions are given every reasonable consideration, and
the right to participate effectively in district and college governance, and the right of academic
senates to assume primary responsibility for making recommendations in the areas of curriculum
and academic standards.” The Chabot-Las Positas Community college District Board adopted
policies 2015, 2016, 2017, and 2018 to further define the relationship.
In addition, Title 5 states that colleges are to rely on the recommendations of their academic
senates on the development and implementation of academic and professional matters. (Title 5,
Article 2, §53200) Board policy further states that the Board of Trustees will “rely primarily” on the
recommendations of the Academic Senate in the areas of:
•
•
•
•
Curriculum, including establishing prerequisites and placing courses within disciplines;
Degree and certificate requirements;
Grading policies;
Faculty roles and involvement in accreditation processes, including self-study and annual
reports.
Board policy provides that other academic and professional matters like:
•
•
•
•
•
•
•
Educational program development;
Standards and policies regarding student preparation and success;
District and College governance structures, as related to faculty roles;
Policies for faculty professional development activities;
Process for program review;
Process for institutional planning and budget development; and
Other academic and professional matters as are mutually agreed upon between the
governing board and the Academic Senate.
are to be reached through a process “mutually agreed” to by the College President and the
Academic Senate. “Mutual Agreement” means that the policy and procedures will be established
jointly with the Academic Senate and ratified by the Academic Senate and the Board of Trustees.
This shared governance process, “mutually agreed” to by the College President and the
Academic Senate, honors the State and Board of Trustees requirements while providing an open
and inclusive process by which the future of the College, and implementing strategies, can be
mutually agreed upon and developed. This shared governance process, and process for reaching
mutual agreement, has Chabot Academic Senate, Classified Senate, Associated Students,
College President, and Board of Trustees approval.
APPROACHES TO SHARED GOVERNANCE
Colleges may approach shared governance in these fundamental ways:
1. Administration operates the college with advice from the college’s constituents. The input
of the constituents is received via a committee structure.
2. The college divides itself into areas of responsibility, each of which is exclusively
managed and controlled by certain constituencies.
3. Everyone governs the entire college.
Chabot College Shared Governance and Collegial Consultation Process -- Page 2
Chabot College chooses to utilize the third approach, where everyone governs the college. The
fundamental philosophy is one of openness. This means that all governance committees and
councils conduct open meetings. Each body has a core group of representatives who are
appointed in the ways described below. Anyone, however, may attend most governance
meetings and participate.
FORMATS FOR ADMINISTRATION AND MANAGEMENT
There are two classic schools of administration and management:
1. Traditional organization is a hierarchical order with subordinates. This model is often
described as a pyramid and has the advantages of maintaining a central focus on goals
and making decisions rapidly.
2. An open model encourages broad participation and ownership. At times, participants in
this model can lose focus, and decision-making can be slow.
Chabot College merges these models, resulting in a structure somewhat like an hourglass. The
top of the hourglass represents the governance structure, forming a funnel for ideas and
recommendations. The ideas and recommendations, gathered at the top, filter to the middle of
the hourglass.
The middle, or “waist” of the hourglass, consists of the College Council, the College President,
and the Board of Trustees.
The base of the hourglass consists of the traditional administrative structure of the college. It is
used to carry out the decisions reached. On occasion, the administrative structure may wholly
develop and carry out a decision due to the need to respond quickly. When this occurs, the
College Council will be informed and given the rationale for the action.
OPERATING PRINCIPLES AND GUIDELINES
The basic rules/principles/guidelines for operation of Chabot College’s shared governance and
administrative structure include the following:
1.
All constituencies have the right and opportunity to express their opinions. Anyone may
bring forth a position or idea that will be treated with respect and given reasonable
consideration. Ideally, the position or idea would be presented first to the appropriate
committee, council, senate or other deliberative body that seems most germane to the
issue at hand. In presenting the position or idea, it is essential to share all available
information with the appropriate governance body, so all elements of the proposal can be
considered thoroughly.
2.
Anyone having an opinion about a position or idea brought to a committee, council,
senate, etc. meeting is expected to express it in the open forum. It is not appropriate to
grumble about decisions from the sidelines and remain silent in the open forum.
3.
Many College committees, councils, etc. operate on the principle of consensus (please
see the following section). These Committees do not record votes and, in fact, usually do
not take votes at all, except for the occasional straw poll. It is up to the committee Chair
to determine and report the consensus of the governance body.
4.
When a committee or constituency is given the responsibility for developing a
recommendation, or if a committee or constituency is generating a recommendation of its
own, it will be done with the following understandings:
Chabot College Shared Governance and Collegial Consultation Process -- Page 3
a. All recommendations must focus on how Chabot College can serve more
students and serve them more effectively.
b. Decisions anywhere in the organization affect the college’s quality and
resources. Governance groups who are providing recommendations must give
due consideration to the resources available to implement the recommendation
with quality results.
c. Governance bodies must establish a timeline for reaching their
recommendations. The timeline must be responsive to the needs of the college.
If recommendations are not produced in a timely manner, then responsibility for
the recommendation may be placed elsewhere in the organization.
d. The governance body will identify the stakeholders of the issues under
consideration and actively invite their participation in forming any
recommendation. Stakeholders must be given the opportunity to participate in
discussions that will form the basis for making recommendations affecting them.
e. The President will normally review the recommendations of governance bodies
and constituencies with College Council prior to final action.
5.
Credit or blame for decisions or recommendations need not be assigned. While not
wanting to repeat mistakes, the important thing is to concentrate on what needs to be
done and to repair or eliminate those things that do not function well.
6.
While open meetings are a key element in this structure of governance, there are some
instances where the meetings of the governance body may be restricted to core
members. This would be particularly true when discussing individuals, faculty, staff or
students, under consideration for advancement or discipline. These committees will
follow college policy in their operations.
7.
College Council, Senates, and Governance Bodies must provide a list of core
representatives, including name, office number, extension, discipline, and division to the
College President, Vice President of Academic Services, Vice President of Student
Services, President of the Academic Senate, President of Classified Senate, and
President of Associated Students by the last Monday every April. The list is to be kept
current with updated versions sent to the above constituency leadership on a regular
basis.
8.
While unions and the Chabot College Foundation are not part if the governance structure,
communication with these groups occurs through the College Council.
DECISIONS BY CONSENSUS AT CHABOT COLLEGE
Consensus decision-making is a process that does not involve Robert’s Rules of Order or other
such rules for committee work. Because of this, consensus decision-making may be unfamiliar to
committee representatives. Therefore each committee should begin their year’s work with a
discussion of the decision-making principles and processes using consensus. Governance bodies
must realize that consensus decision-making takes time and requires a commitment to open
discussions.
The following describes some of the essential characteristics of successful consensus decisionmaking:
•
Speaking Up: Everyone in the group bears the responsibility of sharing their ideas,
opinions, and feelings.
•
Consensus Does not Mean Unanimity: As long as all representatives of the
governance body have had a chance to speak their minds, a few holdouts do not keep
the group from achieving consensus. However, if only a few representatives find the
decision acceptable, more dialogue is necessary.
Chabot College Shared Governance and Collegial Consultation Process -- Page 4
•
Silence is not Consensus: It is best to ask each person to respond to the issue, if only
by nodding. To prevent this from becoming a voting process, it is useful to ask a question
like, “Are we all on board?” Also, the Chair might go around the group and elicit
responses from everyone.
•
Holdouts: Holdouts bear extra responsibility for making their positions and feelings clear
to the group. When holdouts have difficulty expressing their ideas, objections, or opinions
in rational terms -- ask them to share their thoughts and feelings. This leads to greater
clarity about their specific objections and/or concerns. Once holdouts have shared their
positions or feelings, if general consensus is not changed, they should recognize and
accept the fact that the group has heard them respectfully but does not agree with their
positions or their point of view. It is not appropriate for the holdouts and the rest of the
group to accuse each other of not listening to their points of view when both have had
adequate opportunity to present these points of view within the discussion.
•
Solidarity: When consensus is used, all governance body representatives must agree to
support the decisions of the group, even if they personally disagree with those decisions.
This means that they must work to carry out the decisions of the governance body and
speak in favor of these decisions when talking to others in the organization. Staying silent
in the group, then speaking against the group’s decisions undermines the process.
GUIDELINES FOR GENERATING CONSENSUS
1. Clarify the problem or question being addressed.
2. Determine the criteria for a good solution (cost, scale, scope, acceptance, etc.). Ensure
that everyone agrees on the criteria.
3. Brainstorm a range of alternative solutions.
a.
b.
c.
Generate a thorough list of alternatives.
Do not evaluate the alternatives as they are being generated
Write the alternatives in a format that can be seen by everyone.
4. Take a straw poll to check for the possibility of early agreement. If there is only a little
disagreement, determine the reasons for the disagreement.
5. Evaluate alternatives according to the criteria you developed. Rule out any alternatives
that do not meet the criteria or are rejected by the group after reflection. Determine if any
alternatives require further research. If so, make a plan to carry out the research.
6. Make a decision. Test ways to combine or modify alternatives to meet the interests of as
many people in the group as possible. Select one or more alternatives.
GENERAL OPERATIONAL RULES FOR ALL OPEN COMMITTEES
•
•
•
•
•
•
Open meetings mean that any individual may join and fully participate in the meetings of
the Governance groups designated as having open meetings.
The Committee for the subsequent year will be formed in the spring (approximately April) of
the previous academic year. New appointees will take office on July 1.
The Chair, or co-Chairs, of the Committee, if not designated, will be elected by the core
representatives in the spring term and take office on July 1.
Following the vote for Chair, all open meetings will be conducted via the consensus model.
Agendas for all open meetings must be posted* and distributed by 9:00 a.m. the day before
the meeting.
Minutes, for meetings that have them, will be distributed* one day after their approval.
Chabot College Shared Governance and Collegial Consultation Process -- Page 5
•
•
•
•
Representatives of various governance groups, identified as core representatives, bear the
primary responsibility for both informing their constituency of the committees’ work and
informing the committee of the constituency’s position on matters under deliberation. It is
not the Committee Chair or College Administration’s responsibility to inform constituency
groups of matters under deliberation by the governance structure.
Chairs of Committees, unless designated, shall not normally serve for more than three
consecutive years.
Chair may mean Chair or co-Chair.
Changes to this document must be proposed to the College Council and ultimately
approved by the College President and President of the Academic/Faculty Senate.
Specifically if a committee wishes to change its charge, representation, or reporting
responsibilities, this process must be followed.
*Posted and distributed means that the committee’s website has these items available for review.
In addition, College Council minutes will be distributed College-wide.
Chabot College Shared Governance and Collegial Consultation Process -- Page 6
Chabot College Shared Governance and Collegial Consultation Process -- Page 7
Chabot College Shared Governance and Collegial Consultation Process – Page 8
GOVERNANCE GROUPS AND THEIR FUNCTIONS
College Council
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/council
Charge:
• Provide college-wide input on shared governance issues through review and discussion.
•
Serve as Chabot’s main policy body that forwards recommendations on shared
governance Issues.
•
Disseminate and interpret policies and procedures to the appropriate constituent groups.
•
Make recommendations to the College President on proposals from major shared
governance groups (Institutional Planning Budget Council, Academic Senate, Classified
Senate, Associated Students, Bargaining Agents).
•
Organize, track, and exchange information among college governance groups.
•
Facilitate communication and appropriate involvement of all representatives of the
college community in the governance of the institution.
Chair: College President
Core Representatives:
Administration:
All College Administrators.
Academic Senate:
President.
Immediate Past President and/or others who may be
appointed.
Classified Senate:
President, Immediate Past President and/or others who
may be appointed.
Associated Students:
President and/or others who may be appointed.
Association Participants:
President and/or others who may be appointed
from CLPFA, classified union & SEIU Local 790.
Committee Chairs:
Chair of College Enrollment Management Committee.
Chair of Staff Development.
Reporting/Recommending Responsibilities:
Primary – College President
Other –
•
•
•
Board of Trustees
Governance Groups
College Administration
Chabot College Shared Governance and Collegial Consultation Process – Page 9
Academic/Faculty Senate
Membership of the Academic Senate is not open, however its meetings are; and interested
parties are encouraged to be present and contribute to the items under discussion when
recognized by Academic Senate President. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/FacultySenate
Charge:
•
Recommend curriculum, including establishing prerequisites and placing courses into
disciplines.
•
Recommend degree and certificate requirements.
•
Recommend grading policies.
•
Coordinate with the Institutional Planning and Budget Council (IPBC) the Institutional SelfStudy for accreditation.
•
Represent Chabot faculty at District meetings and taskforces established to develop
District policy when faculty participation is needed or requested.
•
Recommend and maintain faculty roles and involvement in accreditation processes
including self-study and annual reports.
•
Collaborate through the shared governance process on:
‚
Educational Program development;
‚
Standards and policies regarding student preparation and success;
‚
District and College governance structures as related to faculty roles;
‚
Policies for faculty professional development activities;
‚
Process for program review;
‚
Process for institutional planning and budget development; and
‚
•
Other academic and professional matters as are mutually agreed upon between the
governing board and the academic senate.
Examine program review documents and make recommendations.
Members:
Officers (4):
President, Academic Senate (elected at large by faculty).
Vice President, Academic Senate.
Secretary, Academic Senate.
Immediate Past-President of Academic Senate.
Faculty: (*)
Representatives selected by each Academic Division,
Counseling, Library, and adjunct faculty.
Representatives:
Faculty Association (1):
Associated Students (1):
(Ex-officio).
President or Designee, Associated Students (Ex-officio).
* Varies – The number of senators per division is defined by the Academic Senate
Constitution.
continued on next page
Chabot College Shared Governance and Collegial Consultation Process -- Page 10
Academic/Faculty Senate (cont.)
Reporting/Recommending Responsibilities
Primary – College Council and Board of Trustees
Other –
•
•
•
•
Chancellor
College President
Associated Students
Classified Senate
Chabot College Shared Governance and Collegial Consultation Process -- Page 11
Curriculum Committee
Membership of the Curriculum Committee is not open, however its meetings are; and
interested parties are encouraged to be present and contribute to the items under discussion when
recognized by Curriculum Committee Chair. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/curriculum
Charge:
• Apply Title 5 and Board policies in review of course and program proposals.
•
Recommend and oversee the development of new courses and programs.
•
Recommend course outlines of record and new program applications for those courses
and programs.
•
Recommend requirements for the associate degree and certificate programs to the
Academic Senate for approval.
•
Recommend and oversee course proposals for transmittal to CSU and UC to meet
General Education Breadth and IGETC requirements.
•
Recommend prerequisites, co-requisites, and advisory preparation for courses and
programs to the Academic Senate for approval.
•
Recommend and oversee courses taught by distance learning.
•
Assist the Office of Academic Services with the development of the catalog and class
schedules.
•
Recommend and oversee regulations and policy for Distance Education.
Chair: A faculty member appointed by Academic Senate.
Members:
Administration (3):
Vice President of Academic Services (Ex-officio).
Dean of Counseling (Ex-officio).
Dean appointed by President (Ex-officio).
Academic Senate (*):
One representative selected from each Academic Division
(Recommended by Academic Divisions, Library, and
Counseling. Approved by the Academic Senate).
Faculty Association (1):
Classified Senate (2):
Associated Students (1):
Transcript Evaluator (Ex-officio).
Articulation Technician (Ex-officio).
Appointed by Associated Students.
* Varies
continued on next page
Chabot College Shared Governance and Collegial Consultation Process -- Page 12
CURRICULUM COMMITTEE (cont.)
Reporting/Recommending Responsibilities:
Primary – Academic Senate
Other –
•
•
Vice President of Academic Services
Associated Students
Chabot College Shared Governance and Collegial Consultation Process -- Page 13
Distance Education Curriculum Support Committee
Membership of the Distance Education Curriculum Support Committee is not open; however its
meetings are, and interested parties are encouraged to be present and contribute to the items
under discussion when recognized by the Committee Chair. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/DECSC
Online discussions moderated by the DECSC Chair.
Charge:
• Support faculty DE delivery ventures and development of DE delivery plan proposals.
•
Administer Academic Senate, Board-Approved DE Review and Approval Process (in
Curriculum Handbook and on DECSC website).
•
Recommend DE delivery plan to the Curriculum Committee.
•
Make recommendations as appropriate and called for to Academic Senate, Faculty
Association, college-wide committees, and college and district administration on issues
related to DE.
•
Coordinates with the Institutional Technology Committee.
Chair: One faculty member appointed by the Curriculum Committee.
Members:
Administration (1):
Dean appointed by Vice President of Academic
Services.
Classified Senate (1):
Immediate Past President or other designee.
Academic Senate (9):
One counselor, preferably DSRC counselor.
One librarian.
A minimum of two, maximum of three faculty experienced
in DE delivery at Chabot College. At least one of the
three faculty must be experienced in online education at
Chabot.
A minimum of one, maximum of two faculty informed
about DE principles and practices as demonstrated
through completion of degree or certificate program,
participation in statewide Academic Senate DE
activities, or equivalent.
Up to two additional faculty with an interest in DE.
Reporting/Recommending Responsibilities:
Primary –
• Curriculum Committee
• Academic Senate
• Institutional Technology Committee
Chabot College Shared Governance and Collegial Consultation Process -- Page 14
Program Review Committee
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
Meets the 1st and 3rd Monday, 2:00-4:00 p.m., and as needed otherwise to accomplish
objectives, Room 706
Charge:
• Establish and monitor the program review process.
•
Recommend revisions to the program review process.
•
Schedule program reviews and activities; coordinate and monitor completion of program
reviews.
•
Report progress on program review to Institutional Planning and Budget Council.
•
Interpret program review results and make recommendations.
•
Coordinate training related to program review and program-level planning.
•
Coordinate with CEMC concerning research needs and program for institutional
research to support program review and program-level planning.
Co-Chairs: Faculty Co-Chair is Academic Senate President or his or her designee
appointed from among the faculty representatives on the Committee;
administrative Co-Chair is Vice President of Academic Services or designee.
Core Representatives:
Administration (2):
Vice President of Academic Services or designee.
One division dean.
Academic Senate (6):
Curriculum Committee Chair or designee
Coordinator of Institutional Research.
Two instructional faculty representatives–one from a
vocational discipline, one from the traditional liberal arts.
One counselor.
One librarian or other non-instructional faculty member.
All appointed by Academic Senate.
Faculty Association (1):
Classified Senate (1):
Classified Union (1):
Associated Students (1):
Others:
Other individuals may be called upon by the Committee to
provide expert advice concerning effective program review
practices and for individual program reviews.
The college community is welcome to contribute to the
deliberations of this group; however, it is intended to
function as a small, tight work group
continued on the next page
Chabot College Shared Governance and Collegial Consultation Process -- Page 15
Program Review Committee (cont.)
Reporting/Recommending Responsibilities:
Primary – Institutional Planning and Budget Council and Academic Senate
Other –
•
•
•
•
•
President
Vice President of Academic Services
Vice President of Student Services
Vice President of Business Services
Enrollment Management Committee
Chabot College Shared Governance and Collegial Consultation Process -- Page 16
Associated Students of Chabot College (ASCC)
Membership of the Associated Students of Chabot College is not open; however its meetings
are, and interested parties are encouraged to be present and contribute to the items under
discussion when recognized by ASCC President. Members of the audience need to complete
“comment cards” if they wish to speak. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/ASCC
Charge:
• Review grading policies.
•
Establish codes of student conduct.
•
Review academic disciplinary policies and make recommendations.
•
Assist with curriculum development.
•
Recommend courses, or programs, which should be initiated or discontinued.
•
Participate in institutional planning and budget development.
•
Review standards and policies regarding student preparation and success.
•
Assist with student services planning and development.
•
Recommend student fees for adoption within the authority of the district.
•
Review any other district and college policy, procedure, or related matter determined to
have a significant effect on the student body.
Members:
Executive Branch (9):
(elected at large)
President.
Vice President.
Inter-Club Council (I.C.C.) Chair.
Activity Director.
Communications Director.
Financial Director.
Legislative Director.
Marketing Director.
Student Trustee (Ex-officio).
Senators (*):
One Senator will be appointed by the Senate to
represent every 1,000 students.
One Senator will be appointed by the Senate to serve at
large.
ASCC Representatives:
Any student who meets the eligibility requirements as
defined by the Associated Students of Chabot College
constitution (Ex-officio).
* Varies
Reporting/Recommending Responsibilities:
Primary – College Council and Board of Trustees
Other –
•
•
Chancellor
College President
continued on the next page
Chabot College Shared Governance and Collegial Consultation Process -- Page 17
Associated Students of Chabot College (ASCC) (cont.)
Reporting/Recommending Responsibilities:
• Vice President of Student Services
• Director of Student Life
• Academic Senate
• Classified Senate
Chabot College Shared Governance and Collegial Consultation Process -- Page 18
Classified Senate
Membership of the Classified Senate is not open, however its meetings are, and interested
parties are encouraged to be present and contribute to the items under discussion when
recognized by Classified Senate President. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/ClassifiedSenate
Charge:
• Participate in college/district governance structures.
•
Coordinate with the classified union, SEIU Local 790, in the selection of representatives
to serve on college/district governance committees.
•
Participate in institutional planning.
•
Participate in budget planning and development.
•
Review regulations and procedures relating to physical safety and make
recommendations.
•
Participate in selection and evaluation of administrators.
•
Recommend staff development activities.
•
Enhance student/classified and faculty/classified relations.
•
Participate in other areas deemed to impact classified staff as determined by the Board of
Trustees or their designee in consultation.
•
Advise in academic and professional matters.
Members:
Officers (4):
(elected at large)
President, Classified Senate.
Vice President, Classified Senate.
Secretary-Treasurer, Classified Senate.
Immediate Past-President of Classified Senate
(Ex-officio).
Classified (13):
(elected at large)
Student Services Group (4) Senators.
Academic Services Group (4) Senators.
Business Services Group (4) Senators.
Highest ranking Classified Union, SEIU Local 790
Officer at Chabot (Ex-officio).
*See Classified Handbook for composition of each
group.
Associated Students (1):
(Ex-officio).
Reporting/Recommending Responsibilities:
Primary – College Council and Board of Trustees
Other –
•
•
•
•
Chancellor
College President
Academic Senate
Associated Students
Chabot College Shared Governance and Collegial Consultation Process -- Page 19
Institutional Planning and Budget Council (I P B C )
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/IPBC
Charge:
• Review and make planning and budget recommendations.
•
Oversee the development, implementation, accountability, and evaluation of the College
Educational Master Plan, the Strategic Plan, and Annual College Plans.
•
Assure all college planning is responsive to the college vision, values, mission, goals,
community expectations, and student profiles.
•
Ensure the integration of college planning with budget development and resource
allocation.
•
Oversee the College Budget Committee and Program Review Committee.
•
Oversee Institutional Research and Grants Development.
•
Oversee the Accreditation process; reporting, and implement Accreditation report
recommendations in consultation with Academic Senate.
•
Review and coordinate college and unit plans for educational programming, student
services, and business services.
Coordinate with Academic Senate the Institutional Self-Study for accreditation.
•
•
Examine program review documents, establish what other assessments are needed to
evaluate institutional effectiveness and make recommendations for improvement.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration (8):
College President.
Vice President of Academic Services.
Vice President of Business Services.
Vice President of Student Services.
Three Deans at-large.
One Administrator at-large.
Academic Senate (8):
Six faculty preferably from different divisions (at least one
of whom must be a current senator).
One Institutional Researcher.
One faculty member from the College Budget Committee.
Approved by the Academic Senate.
Faculty Association (1):
Appointed by the Faculty Association.
Classified Senate (3):
Appointed by the Classified Senate.
Classified Union (1):
Appointed by the Classified Union, SEIU Local 790.
Associated Students (2):
Appointed by the Associated Students.
continued on next page
Chabot College Shared Governance and Collegial Consultation Process -- Page 20
Institutional Planning and Budget Council (I P B C ) (cont.)
Reporting/Recommending Responsibilities:
Primary – College Council
Other –
•
•
•
•
College President
Academic Senate
Classified Senate
Associated Students
Chabot College Shared Governance and Collegial Consultation Process -- Page 21
College Budget Committee
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/budget
Charge:
• Recommend the annual college budget.
•
Assists and supports College planning process as needed or requested
•
Review and make recommendations to the Institutional Planning and Budget Council,
College Council, Academic Senate, Classified Senate.
•
Oversee the development and revision of the college and district allocation models and/or
processes in consultation with the Institutional Planning and Budget Council.
•
Oversee the development of the annual college budget in relation to the planning
priorities established by the Institutional Planning and Budget Council.
•
Coordinate the college budget and planning with the District Budget Study Group.
•
Review monthly financial reports.
•
Advise the College President on the following topics: a) review and adjustments of the
college budget allocation model; b) funding levels between the centers; c) consensus
agreements; d) redirected revenues; and e) any special funds.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration (2):
Academic Senate (2):
Vice President of Business Services.
Others as appointed by the College President.
At least one of who must be a current Senator.
Faculty Association (1):
Classified Senate (1):
Classified Union (1):
Associated Students (1):
Associated Students Financial Director.
IPBC (1):
Reporting/Recommending Responsibilities:
Primary – Institutional Planning and Budget Council
Other –
•
•
•
•
•
College Council
College President
Academic Senate
Classified Senate
Associated Students
Chabot College Shared Governance and Collegial Consultation Process -- Page 22
Institutional Technology Committee
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/tech
Charge:
• Study, review, advise and recommend regulations and procedures relating to institutional
technology.
•
Identify, prioritize, and review technology needs with regard to network infrastructure,
staffing, funding, and equipment capacities.
•
Develop a college-wide technology plan, including deployment of technology equipment,
and coordination of services with ITS.
•
Provide guidelines and leadership in the development of technology for computerassisted instruction, including curriculum, and assessment of instructional computer use.
•
Coordinate with the Distance Education Curriculum Support Committee.
•
Assists and supports College planning process as needed or requested.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration (5):
Vice President of Academic Services.
Administrator responsible for Information and
Technology Services.
Director of Media Services.
Two administrators at-large appointed by the College
President.
Academic Senate (*):
One representative selected from each Academic Division
(recommended by Academic Divisions, Library, and
Counseling. Approved by the Academic Senate).
Faculty Association (1):
Classified Senate (1):
Classified Union (1):
Associated Students (2):
* Varies
Reporting/Recommending Responsibilities:
Primary – College Council
Other –
•
•
•
•
•
•
Institutional Planning and Budget Council
College President
Vice President of Academic Services
Academic Senate
Distance Education Curriculum Support Committee
Classified Senate
Chabot College Shared Governance and Collegial Consultation Process -- Page 23
Facilities Committee
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/facilities
Charge:
• Recommend construction, modification, and allocation of facilities across campus.
•
Recommend sequencing and priority of renovation and construction of projects.
•
Coordinate with the Citizens’ Oversight Committee.
•
Review and adjust facilities planning documents.
•
Coordinate with Institutional Planning and Budget Council in development of Chabot’s
Facilities Master Plan.
•
Review facilities utilization to increase efficiency.
•
Assign responsibility of space to divisions or individuals.
•
Coordinate with District Maintenance and Operations College physical plant
maintenance and upgrades.
•
Assists and supports College planning process as needed or requested.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration:
Open to all college administrators.
Academic Senate (*):
One representative selected from each Academic Division
(recommended by Academic Divisions, Library, and
Counseling. Approved by the Academic Senate).
Classified Senate (5):
Classified Union (1):
Associated Students (1):
* Varies
Reporting/Recommending Responsibilities:
Primary – Vice President of Business Services and College Council
Other –
•
•
•
Institutional Planning and Budget Council
College President
Academic Senate
Chabot College Shared Governance and Collegial Consultation Process -- Page 24
College Safety & Security Committee
Open and uses consensus decision-making processes.
For meeting dates, time and location go to: www.chabotcollege.edu/SafetyCom
Charge:
• Study, review, advise and recommend regulations and procedures relating to the safety
and security of persons and of District facilities.
•
Review safety, health and environmental issues that affect the campus.
•
Advise the College President on safety issues.
•
Develop and post the campus emergency plan and college safety plan.
•
Make recommendations regarding parking and traffic control.
•
Make recommendations regarding hazardous waste management.
•
Make recommendations regarding equipment and other issues affecting classroom
safety.
•
Assists and supports College planning process as needed or requested.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration (4):
Vice President of Business Services.
Director of Safety and Security.
One administrator at-large appointed by the College
President.
District Human Resources Worker’s Compensation
Administrator.
Academic Senate (3):
Faculty Association (1):
C lass i fied Sta ff ( 3) :
Clas sified Union (1):
Associated Students (1):
Skilled Appointments (4):
Appointed by the Committee to bring particular
expertise to serve the mission of the committee.
Reporting/Recommending Responsibilities:
Primary –College Facilities Committee
Other –
•
•
College Council
College President
Chabot College Shared Governance and Collegial Consultation Process -- Page 25
Academic Division Meetings
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
Meets the 1st Thursday, 12:00 – 12:50 p.m., Division Conference Rooms
(Check with division offices for alternate meeting locations.)
Charge:
• Maintain communication on issues important to division operations.
•
Planning, training and implementation of division goals.
•
Exchange ideas regarding faculty, division, and college initiatives.
•
Inform Division on programs, events and activities around the campus including
curriculum updates and Institutional Planning and Budget Council issues.
•
Encourage campus personnel to be involved in task forces.
•
Discuss division responses and initiatives related to enrollment management and
discipline planning.
•
Inform staff of funding possibilities for developing initiatives.
Chair: Division Dean
Reporting/Recommending Responsibilities:
Primary – Division Dean
Other –
•
•
Vice President of Academic Services
College community
Chabot College Shared Governance and Collegial Consultation Process -- Page 26
College Enrollment Management Committee
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
Meets the 2nd and 4th Monday, 2:00 – 4:00 p.m., Board Room, Building 200
Charge:
• Facilitate the improvement of student access, success, and equity in the schedule of
classes.
•
Facilitate productivity improvement.
•
Recommend the allocation of FTEF to disciplines.
•
Predict FTES.
•
Set timelines for discipline plan and schedule development.
•
Analyze discipline plans and class schedules and make appropriate recommendations.
•
Support program review activities.
•
Assists and supports College planning process as needed or requested and produces an
annual report of activities to the Institutional Planning and Budget Council.
Co-Chairs: The Committee shall select a faculty member and an administrative person ^ from
among the Core Representatives to serve as Chair.
Core Representatives:
Administration (*):
All Academic Deans.
Vice President of Academic Services^.
Vice President of Student Services^.
Dean of Counseling^.
Dean of Special Programs.
Director of Admissions and Records.
Faculty (*):
One selected from each academic division.
One selected from counseling.
Institutional Research/Grants Coordinator.
Four appointed by the Faculty Association^.
Classified Senate (1):
Classified Union (1):
Associated Students (1):
Appointed by Associated Students President.
* Varies
^ Votes if impasse exists in committee following attempt to reach consensus
Reporting/Recommending Responsibilities:
Primary – Vice President of Academic Services and Institutional Planning and Budget
Council
Other –
•
•
•
College Council
College President
Deans of Academic Divisions
Chabot College Shared Governance and Collegial Consultation Process -- Page 27
Staff Development Committee
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
For meeting dates, time and location go: www.chabotcollege.edu/StaffDevel
Charge:
• Coordinate the professional development activities of the college.
•
Distribute Staff Development funds following established criteria.
•
Plan, implement and evaluate the college’s flex day programs.
•
Assist and support College planning process as needed or requested.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration (3):
Appointed by College President.
Academic Senate (6):
One of who serves as a faculty coordinator of
Staff Development.
Classified Senate (5):
Classified Union (1):
Reporting/Recommending Responsibilities:
Primary – College Council
Other –
•
•
•
•
College President
Academic Senate
Classified Senate
Associated Students
Chabot College Shared Governance and Collegial Consultation Process -- Page 28
Marketing and Recruitment Committee
Open and uses consensus decision-making processes.
For meeting dates, time and location go: www.chabotcollege.edu/marketing
Charge:
• Creates the image of who and what Chabot College is.
•
Develop, maintain, evaluate, and coordinate the marketing plan.
•
Assess and improve customer services practices.
•
Develop and coordinate campaigns to engage the community, creating awareness of
Chabot’s services.
•
Help those we serve see the advantages of Chabot being a member of the community.
•
Increase enrollment through marketing and recruitment.
●
Conduct and analyze marketing and recruitment research identifying target markets and
strategies.
•
Recommend process improvements to encourage enrollment and retention.
Chair: The Committee shall select one of their representatives to be Chair.
Core Representatives:
Administration:
President appointee.
Academic Senate:
One faculty.
Classified Senate:
One classified staff.
Associated Students:
One student.
EMC:
One representative.
College Marketing:
Responsible Administrator
District Marketing:
Responsible Administrator
Representatives with knowledge or interest in the following areas:
• image and presentation of the college
• marketing
• recruitment
• customer service
• community involvement
• communications
• enrollment management
Reporting/Recommending Responsibilities:
Primary – Director of Marketing and College Council
Other –
• Institutional Planning and Budget Council
• College Enrollment Management Committee
• College President
Chabot College Shared Governance and Collegial Consultation Process -- Page 29
Faculty Prioritization Committee
Meets as necessary when faculty positions are available and when called by the Vice
President of Academic Services.
Charge:
• Review College vision and goals, Presidential priories, program enrollment/growth and
•
program needs.
Prioritize program requests for vacant faculty positions.
Co-Chair: Vice President of Academic Services and Vice President of Student Services.
Members:
Academic Senate (1):
Senate President.
Faculty (*):
Two representatives from each academic division.
Two from Student Services.
One from Library.
One from Faculty association.
Administration (*):
Vice President of Academic Services.
Vice President of Student Services.
All Deans overseeing faculty including Deans of
Instructional Divisions, Counseling, Library, & Special
Programs.
* Determined by organizational structure
Reporting/Recommending Responsibilities:
Primary – College President
Chabot College Shared Governance and Collegial Consultation Process -- Page 30
Academic and Student Services Council
Open and uses consensus decision-making processes. Keeps and posts minutes on the web.
Meets 3rd Monday of September, October, November, February, March and April,
3:00-4:30 p.m., Board Room, Building 200
Charge:
• Make recommendations to the College Council concerning policies, operational
procedures, and practices affecting instruction and student services, especially those that
require coordination between managers, faculty and staff of the academic divisions and
student services.
•
Coordinate activities between Academic Services and Student Services.
•
Review or develop Board Policy and Administrative Rules and Procedures for Instruction
(6000) and Student Services (5000) in collaboration with Las Positas College.
•
Assists and supports College planning process as needed or requested.
Co-Chairs: Vice President of Academic Services, Vice President of Student Services.
Core Representatives:
Administration:
Vice President of Academic Services.
Vice President of Student Services.
Academic and Student Services Managers from
each unit.
Academic Senate:
Senate President and his/her designee.
Faculty representative from each division appointed
by the Academic Senate.
Faculty Association (1):
Classified Senate (3):
Classified Union (1):
Associated Students (2):
Appointed by the Associated Students President.
Reporting/Recommending Responsibilities:
Primary – Vice Presidents of Student and Academic Services
Other –
•
•
•
College Council
College President
Academic Senate, when any policy or procedure is related to "academic and/or
professional matters"
Chabot College Shared Governance and Collegial Consultation Process -- Page 31
Student Conduct and Due Process Formal Hearing Committee
Meets as necessary when called by the Vice President of Student Services. Follow-up
meetings determined by committee as needed for a particular case.
Charge:
• Conduct a formal hearing if requested by a student who does not accept the decision of
the Vice President, Student Services, for disciplinary action of a verbal or written
reprimand, probation, temporary exclusion, suspension, or recommendation for expulsion.
•
Hear, render findings of fact and make recommendations.
•
Adhere to process timelines
Chair: The Committee shall select one representative to serve as Chair.
Members:
Faculty (2):
Standing representatives for a one-year period.
Should one of the standing representatives be a
party to the grievance, an alternate will be named.
Appointed by the Academic Senate President.
Associated Students (2):
Standing representatives for a one-year period.
Should one of the standing representatives be a
party to the grievance, an alternate will be named.
Appointed by the Associated Students.
One additional:
An administrator, faculty, classified staff or student.
Appointed by the College President.
Reporting/Recommending Responsibilities:
Primary – Vice President of Student Services
Other –
•
College President
Chabot College Shared Governance and Collegial Consultation Process -- Page 32
Student Grievance Committee
Meets as necessary when called by the Vice President of Student Services
for a particular case.
Charge:
• Hear a student grievance that has not been resolved by conferences with the (a) person
against whom the grievance is directed, (b) the appropriate dean or manager, and (c) the
appropriate Vice President.
•
Hear all student grievances except for those involving prejudiced or capricious decisions
in the academic evaluation of a student's performance.
•
Render findings of fact and make recommendations.
Chair: The Committee shall select one representative to serve as Chair.
Members:
Associated Students (2):
Standing representatives for a one-year period. Should
one of the standing representatives be a party to the
grievance, an alternate will be named. Appointed by the
Associated Students.
Faculty (2):
Standing representatives for a one-year period.
Should one of the standing representatives be a
party to the grievance, an alternate will be named.
Appointed by the Academic Senate President.
One additional:
An instructor, a member of the classified staff, or an
administrator other than the Vice President of Student
Services or a member of the Vice President's
administrative staff. Appointed by the College President.
Reporting/Recommending Responsibilities:
Primary – Vice President of Student Services
Other –
•
College President
Chabot College Shared Governance and Collegial Consultation Process -- Page 33
Academic Fairness Committee
Meets as necessary when called by the Vice President of Academic Services when a
grievance is filed concerning the academic evaluation of a student’s performance.
Charge:
• Hear a student grievance that has not been resolved by conferences with (a) the person
•
•
against whom the grievance is directed, (b) the appropriate dean or manager, and (c) the
appropriate Vice President.
Hear all student grievances involving prejudiced or capricious decisions in the academic
evaluation of a student’s performance.
Render findings of fact and make recommendations.
Chair: The Committee shall select one of their representatives to be Chair.
Members:
Academic Senate (2):
Appointed by the Academic Senate to be standing
members for a one-year period. Should one of the
standing members be a party to the grievance, an
alternate will be named.
Faculty (1):
Appointed by the Academic Senate at the time of
grievance, to ensure involvement of faculty with specific
knowledge of the academic discipline.
Associated Students (1):
Appointed by the Associated Students as a standing
member for a one-year period. Should the standing
member be a party to the grievance, an alternate will be
named.
One additional:
Appointed by the College President who may be an
instructor, a member of the classified staff, or an
administrator.
Reporting/Recommending Responsibilities:
Primary – Vice President of Academic Services
Other –
•
College President
Chabot College Shared Governance and Collegial Consultation Process -- Page 34
Meetings Summary Table
Committee
Convene
Time
Place
Chair
Academic and
Student Services Council
3rd Monday of September,
October, November, February,
March & April
3:30 - 5 p.m.
Board Room, Bldg. 200
V.P. of Academic Services and
V.P. of Student Services
Academic Division Meetings
1st Thursday
12:00 noon - 12:50 p.m.
Division Conf. Rooms
Dean of each Division
Academic Fairness Committee
Meets as necessary, when a
grievance is filed concerning
an academic matter
TBA
TBA
Committee shall select one of
their representatives to serve as
Chair
Academic/Faculty Senate
2nd & 4th Thursday
2:15 - 4:00 p.m.
Board Room, Bldg. 200
Senate President
Associated Students of Chabot
College (ASCC)
1st & 3rd Wednesday
3:00 - 5:00 p.m.
Board Room, Bldg. 200
ASCC President
Classified Senate
3rd Thursday
2:00 - 4:00 p.m.
Green Room, 1413
Senate President
College Budget Committee
2nd & 4th Tuesday
2:00 - 3:30 p.m.
Room 2345
Committee shall select one of
their representatives to serve as
Chair
College Council
1st& 3rd Friday
2:00 - 3:30 p.m.
Board Room, Bldg. 200
College President
College Enrollment
Management
Committee
2nd & 4th Monday
2:00 - 4:00 p.m.
Board Room, Bldg. 200
Committee shall select one of
their representatives to serve as
Chair
College Safety & Security
Committee
2nd Tuesday
1:00 - 3:00 p.m.
Room 2340
Committee shall select one of
their representatives to serve as
Chair
Curriculum Committee
Each Tuesday in the Fall and the
1st & 3rd Tuesday in the Spring
2:00 - 4:00 p.m.
Room 824
Faculty member appointed by
Academic Senate
Distance Education Curriculum
Support Committee
3rd Thursday
12:00 noon - 12:50 p.m.
DSRC Conference Room, Faculty member appointed by the
2408
Curriculum Committee
Chabot College Shared Governance Process -- Page 35
Meetings Summary Table
Committee
Convene
Time
Place
Chair
Facilities Committee
2nd & 4th Tuesday
Noon at College Hour
and 11:00 a.m. as
needed during summer
Room 1506
Committee shall select one of their
representatives to serve as Chair
Institutional Planning and Budget
Council (IPBC)
2nd & 4th Wednesday
3:00 - 5:00 p.m.
Board Room, Bldg. 200
Committee shall select one of their
representatives to serve as Chair
Institutional Technology
Committee
Last Tuesday of each month
of Instruction
1:00 p.m.
Room 3902
Committee shall select one of their
representatives to serve as Chair
Program Review Committee
1 & 3 Monday
2:00 - 3:30 p.m.
Room 706
Faculty Co-Chair appointed by
Academic Senate President;
Administrative Co-Chair is V.P. of
Academic Services or designee
Staff Development Committee
2nd Thursday
1:30 - 3:00 p.m.
Room 1104
Committee shall select one of their
representatives to serve as Chair
Student Grievance Committee
Meets as necessary when
called by Vice President of
Academic Services or Vice
President of Student Services
TBA
TBA
Committee shall select one of their
representatives to serve as Chair
Student Conduct and Due
Process Formal Hearing
Committee
Meets as necessary, when a
grievance is filed concerning
an academic matter
TBA
TBA
Committee shall select one of their
representatives to serve as Chair
st
rd
Chabot College Shared Governance Process -- Page 36
GOVERNANCE SUMMARY MEETING CALENDAR
Monday
1
Tuesday
2
Program Review
Committee
2-3:30p.m., Room 706
8
College Enrollment
Management Committee
2-4p.m., Board Room,
Building 200
15
Program Review Committee
2-3:30p.m., Room 706
Academic & Student Services
Council
3:30-5p.m., Board Room,
Building 200
22
College Enrollment
Management Committee
2-4p.m., Board Room,
Building 200
29
Wednesday
3
Curriculum Committee
2-4p.m., Room 824
4
Associated Students CC
3-5p.m., Board Room,
Building 200
IPBC
3-5p.m., Board Room,
Building 200
Facilities Committee
12 noon, Room 1506
College Safety & Security
Committee
1-3p.m., Room 2340
College Budget Committee
2-3:30p.m., Room 2345
Curriculum Committee
2-4p.m., Room 824
16
Curriculum Committee
2-4p.m., Room 824
23
17
24
30
Institutional Tech.
Committee
1p.m., Room 3902
Curriculum Committee
2-4p.m., Room 824
College Council
2-3:30p.m.
Board Room, Bldg. 200
12
Staff Development Committee
1:30-3p.m., Room 1104
Academic Senate
2:15-4:15p.m., Board Room,
Building 200
19
Distance Education
Curriculum Support
Committee
12 noon-12:50p.m.
DSRC Conference
Room 2408
Classified Senate,
2-4 p.m., Green Room, 1413
25
IPBC
3-5p.m., Board Room,
Building 200
Facilities Committee
12 noon, Room 1506
College Budget Committee
2-3:30p.m., Room 2345
Curriculum Committee
2-4p.m., Room 824
5
18
Associated Students of
Chabot College
3-5p.m., Board Room,
Building 200
Friday
Academic Divsion Mtgs.
12 noon-12:50p.m.
Divsion Conference Rooms
11
10
9
Thursday
College Council
2-3:30p.m.
Board Room, Bldg. 200
26
Staff Development
Virtual Meeting
1:30-3p.m.
Academic Senate
2:15-4:15p.m., Board Room,
Building 200
31
Chabot College Shared Governance Process -- Page 37
Index
•
Academic and Student Services Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
•
Academic Division Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
•
Academic Fairness Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
•
Academic/Faculty Senate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11
•
Administrative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-16
•
Associated Students of Chabot College . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-18
•
Chabot College Shared Governance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
•
Classified Senate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
•
College Budget Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
•
College Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
•
College Enrollment Management Committee . . . . . . . . . . . . . . . . . . . . . . . . . . .27
•
College Safety and Security Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
•
Councils, Committees, Sub-Committees, Senates, and Other
Governance Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-34
•
Curriculum Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
•
Distance Education Curriculum Support Committee. . . . . . . . . . . . . . . . . . . . . 14
•
Facilities Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
•
Faculty Prioritization Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
•
Governance Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
•
Governance Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-34
•
Governance Summary Meeting Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
•
Governance Summary Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35-36
•
Institutional Planning and Budget Council (IPBC) . . . . . . . . . . . . . . . . . . . . 20-21
•
Institutional Technology Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
•
Making Decisions by Consensus at Chabot College . . . . . . . . . . . . . . . . . . . 4-6
•
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
•
Program Review Committee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15-16
•
Signature Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
•
Staff Development Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
•
Student Conduct and Due Process Formal Hearing Committee . . . . . . . . . . . .32
•
Student Grievance Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Chabot College Shared Governance Process -- Page 38
August 15, 2006
To: Board of Trustees, Faculty, Staff and Administrators of Chabot College
This governance document represents a process “mutually agreed” to by the College
President and the Academic Senate as specified in Board policy. It respects the rights
of faculty, staff, and students while establishing an open and inclusive process by which
the future of the College, and implementing strategies, can be mutually developed and
agreed upon. This version is a 2006 revision of the College Governance and Collegial
Consultation Process first adopted in 2004.
Robert Carlson
President
Chabot College
Chad Mark Glen
President, Academic/Faculty Senate
Chabot College
Chabot College Shared Governance Process -- Page 39