Student Services and Support Program (SSSP)
Advisory Committee meeting
September 1, 2015
2:00 – 3:00pm
MINUTES
Meeting started at 2:05 pm.
1.
2.
Priority Registration review
1. Feedback
 A&R – less appeals submitted to A&R
 Special Programs – no issues
 Priority registration – no issues
 DSPS – improvement on priority registration process
 Loss of BOG
1. Appeal for loss of priority registration should also include loss of BOG
process for 2015-16 registration.
2. Loss of priority registration applies to ALL students.
3. Loss of BOG Timeline (saved on SSSP folder on shared drive):
2015-2016 SSSP Plan / Budget
1. Timeline






2.
Divide into groups 2015-16 to focus. Subtract from $2.6M to get an idea of expenditures.
o A. Planning - ValJean, Matt, Paulette
o B. Orientation – Katrin, Emmanuel, Rozen, Noell
o C. Assessment for Placement– Katrin, ValJean, Mike
o D. Assessment for Placement - Mike, Stacey, Paulette, Rachel
o E. Follow-up for At-risk students – Patricia, Emmanuel, Stacey, Linda, Letti,
Rachel, Josue, Paulette/Noell
o Other SSSP/Match Expenditures - Matt, Paulette, ValJean
o III. Policies – Group
o IV. Professional Development – Katrin,
Next week September 8 - draft of each section.
Paulette expresses that it’s important to review 2014-15 budget to get an estimate of what to
recommend for 2015-16. Additionally, everyone should review SSSP funding guidelines (Saved on
SSSP folder>SSSP Info>SSSP Training – September 2014>SSSSP Handbook 2014)
Revisit timeline next week.
Patricia request that SSSP planning session included in Flex Day activities. Paulette will contact
Katrin to possibly include SSSP planning for Flex Day. Paulette will email the group whether will
meet next week.
Paulette saved 2014-15 feedback from Chancellor Office on the SSSP folder on the shared
drive.
Remarks on SSSP 2014-15 Plan
i. VP Kritscher express that more funds were spent on adjunct counselors than
planned. He proposes that hired part-time permanent classified positions funded
by SSSP become full-time positions by sending a recommendation to the ViceChancellor. This would go on the 2015-16 budget. He then goes over SSSP budget
such as personnel (adjunct counselors, classified, student assistants). As of today,
there is a balance of $325,771.90. He recommends that there should increasing
staffing such as $600K for adjunct counselors and $90-100K for student assistants.
ii. VP Kritscher went over feedback on Chancellor’s Office review on Chabot’s SSSP
plan for 2014-15. The following was discussed:
 Write down existing position and new position.
 Need cost for ACCUPLACER.
 Needs improvement with high school district – plan list partnership and
needs more details. Direct cost of technology not included on budget.
Need more explanation.
 Internal deadline for review for signatories no later than October 15th . He
recommends presenting a draft of the SSSP for 2015-16 to College
Council, Academic Senate, and Classified Senate. He would like the draft
of the 2015-16 SSSP Plan by the end of September and present to College
Council for review. Keep in mind meeting dates for each group.
 Paulette would like a copy of 2014-15 SSSP Budget.
 Follow-up services such as early alert, progress report was discussed.
o Rachel suggests we can go over progress report and statistics process
in the next SSSP meeting,
o Emmanuel will be holding a pilot probation workshop during
registration time. Currently, students who are under probation are
completing a self-report with Counseling Division. Paulette should
be included in the conversation of releasing probation holds. He is
hoping to run a pilot of 40 contracts. Rachel prefers A&R reviews
holds beforehand. Probation process is not clearly identified through
the years. Usually probation letters sent out month before registration
start. Stacey suggest that workshops are held when holds are placed.
DSPS would like to receive a list of probation students.
3.
Other items
1. Letti will place an order for beverages and light snack for SSSP meetings. She took a
consensus of what the group would like to have for SSSP meetings. VP Kritscher said it
was ok. Suggested items includes Ice tea, fruit, coffee, cheese and crackers for 10 people
2. Linda Phan introduced to committee.
3. Paulette shows SSSP webpage on Chabot website. Agenda and minutes posted online as a
pdf. Matt emailed SSSP plan to Wing so it should be on the web soon.
4. Add Linda and Emmanuel on SSSP folder.
5. Mike – College Awareness Workshop received 65 RSVP and 40 came in three days. This
event was held in the summer and included student completing admissions application,
orientation, and student planning. Mike received positive evaluation from students who
attended this workshop. It was also held at the same time frame with open house series.
He found that the population of student that attended were high school seniors with unit
recovery issues. James Logan referred a lot of students to the event. Will revisit in the
future.
Meeting ended at 3:22 pm.