Chabot-Las Positas Community College District (CLPCCD)
Purchasing and Warehouse Services/Contract Department
PROCUREMENT GUIDELINE
SERVICES - NON-PUBLIC PROJECT CONSTRUCTION; AND REPAIRS (INCLUDING MAINTENANCE AS DEFINED IN PCC
SECTION 20115 – that are not public projects as defined in PCC Section 22002(c) ) - Ref. Board Policy and Procedures 3310.7 (a) (b) (c)
Dollar Threshold
Process
Review/Approval
Documentation
Execution
$30,000 or less
One (1) Written or Phone
Dept. Mgr.; Purchasing
Proposal, General
Purchasing Department
Proposal
Department
Provisions, DFW, W/C
Form; Purchase Order
$30,000 to $86,000
Informal Request for
Dept. Mgr.; Purchasing
Proposal, General
Purchasing Department
Proposal (RFP) – Three (3) Department
Provisions, DFW, W/C
or more written proposals
Form; Purchase Order
Over $86,000
Formal Advertised (2 wks)
Dept. Mgr.; Purchasing
Formal Proposal; Contract; V.C., Business Services
Request for Proposal (RFP) Manager
Purchase Order
BOARD AWARD
BUSINESS/EDUCATION - PROFESSIONAL SERVICES – Ref. Board Policy 3310.7 (d) Professional Services are Exempt from Bidding
Up to $125,000
Exempt from Bidding
Dept. Mgr.; V.C., Business Contract for Services, I-9,
V.C., Business Services;
Fill out Form F-0306, I-9,
Services; V.C., Human
Contact Information;
Purchasing Department
and Independent
Resources
Purchase Order
Contractor Questionnaire
Over $125,000
Exempt from Bidding
Dept. Mgr.; V.C., Business Contract for Services, I-9,
V.C., Business Services;
Fill out Form F-0306, I-9
Services; V.C., Human
Contact Information;
Purchasing Department
and Independent
Resources
Purchase Order
Contractor Questionnaire
BOARD AWARD
PUBLIC PROJECTS –PROFESSIONAL SERVICES - ARCHITECT & ENGINEER, IOR, SPECIAL TESTING, ETC. – Ref. Board Policy
3310. 7 (a) (b) (c); Public Contract Code (PPC) 22000 et. seq.; Government Code 4526 (Mini-Brooks Act) and Labor Code 2750.
$30,000 or less
One (1) Written Proposal
V.C., Facilities Planning
Proposal, Service
Purchasing/Contract
and Management; Contract Provisions, DFW, W/C
Manager
Form; Purchase Order
$30,000 to $125,000
Informal Request for
V.C., Facilities Planning
Proposal; Professional
V.C., Business Services
Qualifications (RFQ) –
and Management; Contract Services Agreement;
Three (3) or more
Purchase Order
$125,000 and above
Formal Advertised Request Review Committee; V.C.,
Proposal; Price
V.C., Business Services
For Qualifications (RFQ);
Facilities Planning and
Negotiation; Contract;
Short-List invited Request
Management; Contract
Purchase Order
For Proposal (RFP)
BOARD AWARD
PUBLIC PROJECT CONSTRUCTION – Board has adopted the Uniform Public Construction Cost Accounting Act (UPCCAA)
$45,000 or less
One (1) Written Quote
Director, Maintenance and
Quote, General Provisions, Purchasing Department;
Operations or V.C.
DFW, W/C Form; SB 854;
V.C., Business Services if
Facilities Planning and
Over $15K-Contract, Over
over $15K
Management; Purchasing
$25K Bonds, Cert of Ins.
Department
Purchase Order
$45,000 to $175,000
Informal Bidding Process
Director, Maintenance and
Proposal, Price Quote,
V.C., Business Services
(UPCCAA)
Operations; V.C., Facilities Negotiation, Contract,
Advertise and/or PrePlanning and Management; Bonds, Insurance; SB 854
Qualified Contractor
Contract
Purchase Order
$175,000 and above
Formal Advertised (2 wks)
V.C., Facilities Planning
Formal Bid, Contract,
V.C., Business Services
Bid
and Management; Contract Bonds, Insurance; SB 854
BOARD AWARD
Purchase Order
PURCHASE OF EQUIPMENT, MATERIALS, SUPPLIES, GOODS OR FURNITURE to be furnished, sold or leased - Ref. Public Contract
Code (PCC) Section 20651(a)
$30,000 or less
One (1) Written or Phone
Dept. Mgr.; Purchasing
Quote;
Purchasing Department
Quote
Department
Purchase Order
$30,000 to $86,000
$86,000 and above
Informal Request for
Quotation (RFQ) – Three
(3) or more written quotes
Formal Advertised (2 wks)
Invitation for Bid (IFB)
Dept. Mgr.; Purchasing
Department
Dept. Mgr.; Purchasing
Manager
BOARD AWARD
Informal Request for
Quote;
Purchase Order
Formal Bid;
Purchase Order
Purchasing Department
V.C., Business Services
Revision – 1/5/15