V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System Sub
Group
(DRACAS SG)
Defect Recording Analysis and Corrective Action System Sub Group (Title
TBC)
(DRACAS SG) Remit
Issue 1 18 June 2013
1
Introduction
1.1
This document defines the working arrangements for the Defect Recording Analysis
and Corrective Action System Sub Group (DRACAS SG) in accordance with SIC
Protocol, Issue 5.
2
Vision Statement
2.1
To establish a nationwide DRACAS information sharing process framework and I.T.
architecture for all control command signalling (CCS) shared systems used on the
GB railway, by:
a)
Promoting collaboration and alignment across projects that implement DRACAS
for CCS shared systems, and
b)
Supporting DRACAS stakeholders to help them take better asset management
decisions about shared CCS systems, and therefore achieve business benefits
through the ability to make improvements to system reliability, availability,
maintainability and safety.
3
Background
3.1
A DRACAS Working Group (WG) was formed in 2008 to address a number of
recommendations arising from the Ladbroke Grove inquiry.
3.2
The purpose of the DRACAS WG was to:

Understand the potential benefits of implementing a DRACAS for CCS shared
systems within the rail industry.

Identify a DRACAS to meet the requirements of Railway Group Standard
GE/RT8106 for new CCS systems.

Understand how CCS DRACAS fits into the overall scope of information sharing
across the industry.
3.3
The DRACAS WG has overseen the delivery of RSSB research projects T754, T957,
T960.
3.4
In February 2013 work began, as part of the ERTMS programme, to implement a
DRACAS for the next ERTMS projects. The DRACAS WG was re-established as the
DRACAS SG, with a new remit to reflect its new role as the functional and technical
client for CCS DRACAS implementation projects.
4
Purpose and Scope of the Sub Group
4.1
Purpose
4.1.1 The sub group’s purpose is to oversee implementation of an industry-wide DRACAS
to the extent of being compliant with the recommended architecture and framework.
TR007
Page 1 of 7
Issue 1: 18 June 2013
V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System
Sub Group
(DRACAS SG)
4.1.2 The group’s purpose is also to monitor the implementation of projects so as to evolve
/ refine the system architecture (which includes processes) in line with experience
gained from the ERTMS programme.
4.1.3 The DRACAS SG will work closely with DRACAS implementation project managers
and project teams to ensure that each project is supported in adopting an industry
wide approach for the development and implementation of a CCS DRACAS for the
railway industry. This support will initially be based on the concepts and ideas
developed within RSSB Projects T754, T957, and T960.
4.1.4 The DRACAS SG will support implementation projects by identifying appropriate
stakeholder contacts within the Network Rail, train operator and supplier communities
and encouraging a participative, inclusive approach to implementing DRACAS within
these communities. This support will be particularly important during the development
of the Functional Requirements Specification for the DRACAS, and will need to follow
through into the Detailed Design and later implementation phases of the DRACAS
across these communities.
4.1.5 The DRACAS SG will work closely with ERTMS and GSM-R project teams to ensure
that the DRACAS will be able to support their future needs.
4.2
Scope
4.2.1 To be a functional (including processes and people) and technical client for CCS
DRACAS implementation projects.
4.2.2 To provide guardianship of the DRACAS architecture and of the principles defined in
RSSB Projects T754, T957 and T960.
4.2.3 To assure implementation projects compatibility with the CCS DRACAS vision.
4.2.4 To be the functional and technical reviewer of implementation outputs.
4.2.5 To promote a consistent approach, learning opportunities, the development of
synergies with other projects (e.g. ORBIS, cross-industry RCM, T&RS (R2 plus RST
systems architecture), LINX, GPS) and the avoidance of unnecessary duplication.
4.2.6 To facilitate benefits of the costed business model (T957) and monitor that they are
being delivered.
4.2.7 To provide user engagement and communication about the DRACAS vision and
benefits.
4.2.8 To sponsor any further DRACAS research.
4.2.9 To provide authority to modify the architecture.
4.2.10 To be the owner of the DRACAS vision and business requirements.
4.2.11 To be the proposer of changes to relevant GB national rules, including RGSs and
NTRs, such as GE/RT8106.
4.3
Outside the scope of the DRACAS SG
4.3.1 User specific readiness and transitional arrangements.
4.3.2 DRACAS change management.
4.3.3 System reliability management.
TR007
Page 2 of 7
Issue 1: 18 June 2013
V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System
Sub Group
(DRACAS SG)
5
Activities of the Sub Group
5.1
Work plan
5.1.1 The DRACAS Group will develop and maintain a work plan with DRACAS
implementation project(s) and ERTMS PCB, in accordance with this remit.
5.1.2 The work plan shall be agreed and endorsed by the V/TC&C SIC.
5.1.3 The work plan will include, but not be limited to, the following activities:
5.2
a)
Agreeing SMART objectives for the DRACAS Group.
b)
Agreeing documents for PCB as prepared by implementation project(s).
c)
Presentation of papers, jointly with project teams, to ERTMS PCB.
d)
Establishing the future governance requirements as a GB national rule
(GE/RT8106).
e)
Development and delivery of a stakeholder engagement plan.
f)
Overseeing the development of the functional requirements definition for the
analysis tool capability within DRACAS.
Conditions under which the sub group will cease activity
5.2.1 The DRACAS SG will cease activity when the V/TC&C SIC decides that either:
a
The objectives and work plan are complete, or
b
The DRACAS SG is no longer required.
6
Membership of SIC / Sub Group
6.1
Membership will be sought from the following DRACAS stakeholders:
6.1.1
6.1.2
Train operators
a
Passenger Train Operators
b
Non passenger Train Operators
c
Association of Train Operating Companies (ATOC)
Infrastructure managers
a
6.1.3
RoSCos
6.1.4
Suppliers
6.1.5
a
DRACAS supplier
b
CCS system supplier
c
Railway Industry Association (RIA)
Projects
a
6.1.6
TR007
Network Rail
ERTMS DRACAS project team (sponsor and/or project manager)
Stakeholder bodies
a
V/TC&C SIC (governing body)
b
ERTMS PCB
Page 3 of 7
Issue 1: 18 June 2013
V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System
Sub Group
(DRACAS SG)
c
National ERTMS Programme (Network Rail)
d
RSSB
e
National Skills Academy
6.1.7 Members may nominate an alternate to carry out committee duties when they are
unavailable and will provide contact details of the alternate to the committee
secretary.
6.1.8 If members are unable to attend they will inform the secretary at the earliest
opportunity and confirm the attendance of their alternate.
6.1.9 A member may be removed by the SIC if he/she is absent from three out of six
consecutive meetings.
6.1.10 The DRACAS SG Chair may invite guests and participants to attend as required to
inform the work and decisions of the Sub Group or for specific projects.
6.1.11 Other relevant parties that will be kept informed and involved in meetings, as
necessary, including but not limited to:
6.2

Department for Transport (DfT)

Office of Rail Regulation (ORR)

GSM-R Project (Network Rail)

RSSB New Systems

Remote Condition Monitoring Project (Led by Vehicle/Vehicle SIC, RSSB)

Standards Committees

Other System Interface Committees

Train Specification Review Group (TSRG)

Other DRACAS stakeholders

Other transport undertakings
Disclosure of Interests
6.2.1 If a member, or a person for whom that member works, has a direct or indirect
personal interest in a matter to be discussed by the committee, as distinct from a
common interest of the industry category as a whole, the member shall declare that
interest to the Chairman of the committee of which they are a member at the earliest
opportunity:
a)
On the first occasion at which the matter is discussed, or
b)
If a member is not aware of an interest at that time, at the next committee
meeting after which they become aware of that interest, regardless of whether
the matter is being discussed at that meeting.
6.2.2 When a member declares an interest, the other members shall decide whether that
member may continue to participate in discussions on the matter concerned or
whether that member shall be excluded from the meeting while the matter is
discussed.
TR007
Page 4 of 7
Issue 1: 18 June 2013
V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System
Sub Group
(DRACAS SG)
7
Specialist Skills and Knowledge
7.1
The skills considered essential for the work of the group are:
a)
Experience of CCS asset management (configuration/performance), including
CCS failure management requirements.
b)
Data and process management skills.
c)
Knowledge of DRACAS principles and processes.
d)
Experience/knowledge of similar information management systems in other
industries.
e)
Experience/knowledge of similar information management systems in other
railway authorities (focusing initially on ERTMS applications).
f)
Knowledge of other information management initiatives in the rail industry.
g)
Detailed knowledge of the DRACAS architecture defined in T960.
h)
General appreciation of the business context of GB/EU railways and
interfaces.
i)
Understanding of the issues and experience in managing shared systems.
j)
Knowledge of existing and emerging standards and legislation relevant to
DRACAS.
k)
Communication/influencing skills – for presenting to high level committees etc.
l)
Knowledge of safety management systems.
m)
Knowledge of ETCS and GSM-R.
n)
Knowledge of reliability principles.
o)
Knowledge of PAS 55 Optimal management of physical assets
7.2
Where required, supporting expertise, which may include supplier or stakeholder
representation, will be requested by the DRACAS Group.
8
Delegation of Authority
8.1
Decision Making
8.1.1 Where strategic industry oversight is required recommendations and decisions are
subject to endorsement by the V/TC&C SIC.
8.1.2 The committee shall endeavour to reach a consensus on decisions. If consensus
cannot be achieved the meeting shall clearly document why a consensus could not
be achieved and report the matter to V/TC&C SIC.
8.1.3 The DRACAS SG will complete all activities as instructed and endorsed by the
V/TC&C SIC.
8.2
Reporting / Recommendations
8.2.1 The DRACAS Group is represented by the Chairperson, who will attend the V/TC&C
SIC and ERTMS PCB meetings to present the sub-group report bi-annually or on
request from the V/TC&C SIC or ERTMS PCB. The chair or a nominated
representative will be responsible for reporting on the work of DRACAS SG.
8.2.2 The DRACAS Group will have standing representation on the ERTMS PCB.
TR007
Page 5 of 7
Issue 1: 18 June 2013
V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System
Sub Group
(DRACAS SG)
8.2.3 DRACAS SG will also be represented on Network Rail’s DRACAS development
project.
9
SIC Funding and Budget Management
9.1
There is no specific funding for this sub-group.
10
Process to elect and appoint new members / chairpersons
10.1
The members shall nominate and elect a Chairperson from the membership of the
group, subject to the approval of V/TC&C SIC.
10.2
The membership of the group shall be determined in consideration of the specialist
skills, knowledge and stakeholder representation as set out in this remit.
10.3
Where industry representation is required the constituency organisation will be
approached to nominate a representative.
11
Organisation and Operation of Meetings
11.1
Meeting Frequency
11.1.1 The meeting will operate to a pre-agreed agenda (nominally six meetings per
calendar year, though this shall remain under review).
11.1.2 If there are insufficient agenda items to be discussed at any single meeting the
Chairperson will, with consultation, cancel the meeting with six working days’ notice.
11.2
Meeting Quorum
11.2.1 A meeting quorum consists of the following industry members:

Association of Train Operating Companies (ATOC) x1

Network Rail (NR) x1

Rail Safety & Standards Board (RSSB) x1

ERTMS DRACAS project team x 1

RoSCos x 1
11.2.2 If the meeting is not quorate absent members will have two weeks after the draft
meeting minutes have been distributed to make an objection to any decision taken in
the meeting. If no objections are made the decision will stand.
12
Administration
12.1
Reporting Structure
12.1.1 The DRACAS WG will ensure that the V/TC&C SIC is kept informed of progress
through a written report, issued a minimum of twice per calendar year. Subsequent
reports can be produced on the request of the SIC.
12.1.2 The DRACAS WG will operate on a consensus basis to achieve their purpose, in line
with the SIC Protocol Issue 5.
12.2
Minutes
12.2.1 The draft minutes will be sent to the Chairperson for approval within 10 working days
of the meeting.
TR007
Page 6 of 7
Issue 1: 18 June 2013
V/TC&C SIC
Vehicle/Train Control and Communication
System Interface Committee
Defect Recording Analysis and Corrective Action System
Sub Group
(DRACAS SG)
12.2.2 Draft minutes will be uploaded to the RSSB extranet following approval from the
Chairman.
12.2.3 The draft minutes will be approved by members at the next meeting.
12.2.4 Approved minutes will be uploaded to the RSSB extranet.
12.3
Meeting Documentation
12.3.1 A draft agenda will be sent to the Chairman for approval 10 days in advance of the
meeting.
12.3.2 The agenda and meeting papers will be distributed to members via a notification
email and the RSSB extranet five working days in advance of the meeting
12.4
Remit Review
12.4.1 The remit shall be reviewed annually as a minimum and/or at the request of sub
group members.
12.4.2 Where changes are proposed they shall be referred to the V/TC&C SIC for
endorsement.
TR007
Page 7 of 7
Issue 1: 18 June 2013