RSSB templates: formats and styles
About this document
This document describes each of the pre-determined paragraph formats and text styles
that has been embedded within the RSSB Word templates that should be used to
develop reports and other similar documents for publication. [Railway Group and Rail
Industry Standards documents use a separate set of templates.]
Documents for external publication will be produced using Adobe FrameMaker or
Adobe InDesign. This means that what your Word document bears no direct relation to
what it will look like when prepared for publication. To see what your document will or
could look like, please refer to other, recently published documents or talk to the
Publications Managers in the Communications team to discuss options.
Templates save you time
Research has shown that writers who use a standard Microsoft document spend
between 40% and 70% of their total writing time changing the appearance of text to
look the way they want it.
Using pre-determined paragraph formats means you can make text appear as it should
with just a couple of clicks. This not only saves you time, it creates a consistency of
appearance across RSSB documents. This supports our corporate image and reputation,
and makes it easier for your readers to find the information they need.
_CoverTitle: The title that will appear on
the front cover of the document. This
may be the project title.
_CoverSubTitle: A subsidiary title that may
appear on the front cover of the document. This
may be the specifics of this document as one in a
series or collection, such as a project work
package title, or an appendix title.
Author: Include the name, job title and company for each contributing author.
You may also add any details needed for your proof reading and other
assessment processes.
_SectionTitle: this format should be used as a subtopic title, or as a
heading for front matter such as your executive summary.
If you use _SectionTitle as a subtitle, only use it at ONE level. Do not use it below more
than one level of Heading, as this will confuse your readers. _SectionTitle is not and
should not be numbered. It is not related to the Heading paragraph formats and does
not affect the numbering of Heading formats in the numbered template.
For example, the question being answered, the task, or the description of the concept or
data set included in the section. Use SectionHead2 as a subheading below SectionHead.
Make sure that you use SectionHead and SectionHead2 as consistent levels. For
example, if you start to use SectionHead after a Heading1, make sure that you only use
it below Heading1. Do not also use it as a subheading below Heading2 or Heading3, as
this will confuse your readers.
Heading1
Body: Body text is ranged left (as are almost all RSSB paragraph formats). Text should
never be fully justified.
BodyBold: As Body, but bold. Use only for complete paragraphs. To make just a few
words bold, use the ‘Strong’ character format, not the Bold button on the Word
toolbar.
Similarly, words should be styled in italics using the Emphasis character format, on the
Italic button on the Word toolbar.
Heading2
Body, body, body.
Heading3
Body, body, body.
Body, body, body.
Heading4
• Bullet1
• Bullet1
BodyIndent1
• Bullet2
• Bullet2
BodyIndent2
1)
Number1First: for first level ordered lists. Not part of the outline numbered
headings.
a) Number2First: only for ordered lists nested within a first level ordered list.
i) Number3First: only for ordered lists nested within a second level ordered list.
Quotation
Table 1:
TableBodyLeft
• TableBullet
_TableTitle
TableBody
TableBodyRight
1 TableNumber
2
Explanation: Only one paragraph, with a brief and high-level explanation, if needed, for
those without an existing understanding of the underlying principles. Include a
reference to the section of your document, or another source, where readers can find
the lower-level knowledge they need for a better understanding of the topic.
Detail: Only one or two paragraphs, with a brief amount of detail that would be of
interest to those an existing knowledge of the subject, and will add to the picture being
painted by your words. Include a reference to the section of your document, or another
source, where readers can find the more detailed data or discussion of the subject.
How to create a table of contents in your documents
Our RSSB templates should be set up so that a custom table of contents can be
generated automatically with just a few mouse clicks.
1) Place your cursor in you document at the place where you want your table of
contents (ToC) to start.
2) From the ribbon select the REFERENCES tab.
3) Click the Table of Contents icon at the left hand end.
4) From the drop-down menu select Custom Table of Contents…
5)
Click the OK button.
6) If you want to include paragraph styles other than Heading1 to Heading4 (such as
SectionHead), click the Options button.
7) In the Table of Contents Options dialog box, scroll down the TOC Level list and, for
each other paragraph format that you want to include in the ToC, type the number
that corresponds to the level at which you want it to appear in your ToC.
8) Click the OK button.
9)
Click the OK button.