AGENDA ITEM: B3
MEETING:
RSSB Board Meeting
DATE:
06 November 2014
SUBJECT:
Industry Safety Meeting
SPONSOR:
Chris Fenton
AUTHOR:
John Abbott
___________________________________________________________________
1.
Purpose
To review:
 The outputs, actions and observations from the Industry Safety Meeting
(ISM) on 07 October 2014
 Agree the 2015 meeting arrangements
2.
07 October 2014 Meeting
2.1
The meeting was held at the RSSB offices in London.
attended from the following stakeholder organisations.
Stakeholder Type
Network Rail
TOC and Owning Groups
FOC
ROSCO
Supplier
Infrastructure Contractor
TfL
ATOC/RDG
ORR
DfT
RSSB Board
RSSB
Total
2.2
2.3
Number
attendees
5
16
3
1
1
1
1
1
1
0
4
5
39
39 senior figures
of Total Invitees
5
28
5
3
4
3
1
2
2
1
4
5
63
The meeting considered the following topics:
Session one:
Workforce Safety – planning and delivery of safe work
Session two:
System Safety
Session three:
Platform-Train Interface Strategy
The notes of the meeting, along with the various presentations, have been
circulated to all attendees, as well as to those who sent their apologies for the
meeting. A fully updated table of actions arising from the Rail Delivery Group
RSSB Board Meeting Final: 06 November 2014
Page 1 of 2
AGENDA ITEM: B3
(RDG) sponsored ISM in April 2014 has also been circulated and a copy is
attached in Annex B.
2.4
The proposed actions/observations arising from the latest meeting have been
summarised in the attached table in Annex A, along with the suggested lead
and latest status. The board are asked to endorse the actions (Part 1) and also
discuss the suggested observations (Part 2) and proposed response. All agreed
actions will be tracked by RSSB in conjunction with the lead.
3.
Future Meetings
3.1
In 2014 two meetings were held in April and October which follows the pattern
set over the recent years. The April meeting was sponsored by the RDG and
the October meeting by RSSB board which reflects the agreement reached
between the two bodies. Feedback from both meetings has been positive and
a number of important actions have been generated.
3.2
Recent dialogue between senior industry figures in relation to the role of RDG
and need for an industry safety strategy has made reference to the ISM.
Given the continuing nature of these discussions, the positive outcomes of
recent ISMs and range of important potential topics, it is proposed to hold 2
meetings in 2015 as follows:


RDG sponsored meeting in April
RSSB board sponsored meeting in October
Subject to board approval, RSSB will initiate the meeting planning process.
4.
Recommendations
The board is invited to:



DISCUSS and ENDORSE the actions arising from the recent meeting;
DISCUSS and CLARIFY future ISM arrangements;
ENDORSE the proposal in 3.2.
RSSB Board Meeting Final: 06 November 2014
Page 2 of 2
Annex A
October 2014 ISM – Actions and Observations
Part 1 - Actions
Actions
Safety
Risk
Business
Risk
Commentary
1. Prepare and communicate SWL
briefing to TOCs as a matter of
urgency
2. ATOC Operations Council meeting
to discuss the feasibility of asking
TOC drivers and staff to report on
specific safety themes over a set
time period.
To be considered at 20 October
ATOC Operations Council
meeting
3. East Midlands Trains to supply
shared risk register to RSSB
4. There are too many different ways of
categorising risk and there is a need
to develop a common currency
approach
5. PTI Strategy to consider a specific
training package for staff in relation
to guidance for dealing with
vulnerable passengers.
6. PTI Strategy Group to note
comments and discussion points
regarding the media campaign and
suitably develop to meet its aims,
target audience and promote the
right message
RSSB Board Meeting Final: 06 November 2014
Lead body
Lead
person
NR/ATOC
Martin
Frobisher/Ga
ry Cooper
ATOC
EMT/RSSB
Project underway in Network
Rail with RSSB input
NR/RSSB
PTI
Strategy
Group
Gary
Cooper/Char
les Horton
Status update
Ops Council agreed to develop
proposals but require NR
partnership. RSSB to facilitate
engagement of non ATOC
members.
David Horne
Gareth
Llewellyn/Ge
orge
Bearfield
SSRG to coordinate industry
response
Neal Lawson
Neal Lawson
PTI
Strategy
Group
Page 1 of 3
Part 2 - Observations
Observations
Safety
Risk
Observation: In terms of workforce risk
the challenge is twofold:
1) Getting people off the tracks
2) Making trackwork safer
Observation: In a 24/7 railway,
consideration should be given to road
driving risk
Business
Risk
Commentary
1) The industry needs to get
better at automating what we do
and use R&D to get technology
miniaturised.
Lead body
Network
Rail
Lead person
Gareth
Llewelyn
Links with digital strategy see April
ISM theme: Adoption of new
technology
Is any further action required?
2) Network Rail and contractors
RSSB Road Driving Project
Proposed response to be
discussed by the Board
RSSB
John Abbott
SSRG to consider Road Safety
Risk at December 2014 meeting.
This will include input from TfL.
RDG / RSG
Alan
Thauvette /
Gary Cooper
Links with ‘people workstream’ see
April ISM theme: Railway workforce
of the future but the scope is
narrow.
Theme: LEADERSHIP:
1) There is a need to understand
what leadership is. How can it be
improved to attain the levels of
performance we are aiming for?
2) There is a need for clear,
enforceable rules and clear
expectations so that staff know
what is expected.
3) Place more emphasis on safety
leadership and planning. Value
and promote people that have
good safety leadership.
Theme:
REPORTING
UNSAFE
CONDITIONS CULTURE: Need to
encourage staff to report unsafe working
conditions
Observation: Use forward facing CCTV
footage as a tool to demonstrate
workforce safety issues
RSSB Board Meeting Final: 06 November 2014
Is any further action required?
Close Call Project
Network
Rail/RSSB
ATOC/NR
Gareth
Llewellyn/Ge
orge
Bearfield/Gar
y Cooper
Project underway to implement
Close Call across all operators.
ATOC Operations Council have
endorsed the development of TOC
train driver and staff reporting
campaign subject to NR
cooperation and engagement
The Board is invited to consider if
any further action is required.
Page 2 of 3
Observation: Companies need to be
aware of their duty to cooperate during
business as usual and during change.
SSRG is seeking to embed this
understanding across the
railway system.
Observation only. SSRG to
promote and facilitate through its
objectives.
Observation: Shared risk registers can
contribute to the success of a project
Observation: Lineside trespass risk is
currently not being holistically addressed
by a SSRG sub-group.
RSSB Board Meeting Final: 06 November 2014
Observation only.
Lineside trespass currently falls
outside of the scope of the four
SSRG risk sub-groups. There is
lots of activity to mitigate against
this risk by individual suty
holders, but no overarching
strategy or coordination.
SSRG
Andy
Cooper/John
Abbott
SSRG reviewed at Industry
Workshop on 17 October. Agreed
action: SSRG to produce a remit
for small project group to assess
current position, develop the
components of a strategy and make
recommendations.
Page 3 of 3
Annex B
ISM (April 2014) action update for 7 October ISM:
The following table gives an update on the actions/theme and observations following the RDG sponsored ISM on 17 April 2014:
Actions / themes / observations
Safety
Risk
Business
Risk
Commentary
Lead body
Observation:
Going forward, risk data should be
presented from CP4 onwards (end of
ski-slope)
Action:
Identify other components of system risk
that would benefit from a ‘deep dive’
review
Action:
Address non-Network Rail components
of the PIM
Theme:
PTI including the development of the
PIM
Theme:
Specifying resilience and control regime
/ climate change
Theme:
Railway workforce of the future (people)
RSSB Board Meeting Final: 06 November 2014
Day job action
RSSB
Action to be discharged by
SSRG but will require TOC,
FOC and ROSCO support
RSSB
Board –
DRSG
Action to be discharged by
SSRG but will require TOC,
FOC and ROSCO support
RSSB
Board –
DRSG
Action to be discharged by PTI
Strategy Group
RSSB
Board
Check status of current
workstreams
Need to understand work
programme of NSARE
Lead
person
George
Bearfield
A review of regular industry
reporting is currently underway and
this requirement is being taken
forward as part of that workstream
George
Bearfield
The non-network rail aspects have
been identified and the required
work has been specified.
George
Bearfield
This is being considered at the next
DRSG meeting on 29th October. An
initial specification of work has
been developed and will be
progressed after DRSG.
Helen
Costello
Considered at October ISM. See
meeting notes.
Gary Cooper
Various workstreams are
underway.
Alan
Thauvette /
Gary Cooper
RDG People workstream has been
established. Project delivery
resource has been established.
There are a number of specific
projects underway in conjunction
with The National Skills Academy
for Railway Engineering.
NTF
RDG / RSG
Status update
Page 1 of 2
Theme:
Model forecast growth patterns
and develop predicted risks
RDG
Gary Cooper
/ George
Bearfield
The SRM risk profiling tool is being
updated to include the risk
estimates from SRMv8.1. Once
this is completed risks can be
predicted by extrapolating forward
passenger growth patterns.
Check current scope of RDG
workstreams
SSRG
Gary Cooper
/ Allan
Spence
ATOC submitted a paper to SSRG
with an initial position. Looking now
to work with Network Rail to
develop a joint proposal.
Check current scope of RDG
workstreams
RDG
Gareth
Llewellyn
Considered at October ISM. See
meeting notes.
RDG and
RSG
Mark Carne
Digital Railway project
Adoption of new technology
Theme:
RDG
Gary Cooper
RDG communications team and
People workstream.
DfT sponsorship via the RSSB
board
RSSB
Board /
SSRG
Francis How
(HISG)
RSSB board in May approved a
reserved resolution to adopt the
function of supplying cyber
security. The High Integrity
Software Group have been
approved to lead this work.
Should underpin all workstreams
and activities
RSSB
Board /
RDG / RSG
enablers
General
Encourage to underpin all
workstreams and activities
Action to be discharged by
SSRG
RSSB
Board
John Abbott
‘Stock take’ on all aspects of
railway fatigue is underway.
Passenger growth
Theme:
Ageing infrastructure / asset
management
Theme:
Workforce risk and the 24/7 railway
Theme:
Promoting the image of rail including
support communications
Theme:
Cyber security
Theme:
Collaboration
Theme:
Fatigue
Proposals on next steps to the
December SSRG meeting
RSSB Board Meeting Final: 06 November 2014
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