Starfish Reports Overview
Purpose and Introduction
This document describes the available reports that can be run on-demand from the Starfish “Admin” tab.
Starfish uses a reporting paradigm of a master report with one or more sub-tabs, which all share the same
parameters. All reports share the following characteristics:
 Only those with the “Admin” tab can run reports. Reports are listed in
alphabetical order under the “Reports” section (left).
 Reports can be run for a time period of up to 365 days. If you select a
Term, the start and end dates associated with that term will auto-populate
the date fields, but you can edit this to any desired range less than 365
days.
 Each report includes parameters to allow for the filtering of results.
Typically, these options include the date range, and for some reports role,
organization, or cohorts available to your configuration.
 Reports take a few minutes to process before becoming a hyperlink in
the “Report Queue.” Click the hyperlink to download the report in Excel
format.
 Up to 65,536 rows can be exported into an Excel file. If a report
generates more than this, some data will excluded. Refine your filters to
produce fewer rows in a single report. The Tracking Items Report can be
produced as csv file to bypass this limit.
Report Details
Activity report parameters: Date Range, Role Filter, Organization Filter, Cohort Filter
Tabs
Activity
Updated 7.20.15
Information
Count of activity by type for each day
within the date range for which the
report was run.
Columns
Date, Office Hours Created, Total Appointments Created,
Appointments Created By Student, Appointments Created By
Office Hour Owner, Appointments Updated, Appointments In
Range, Group Sessions Created, Total Spots Filled, Spots Filled
By Student, Spots Filled By Session Owner, Spots In Range,
Intake Forms Created, Intake Forms Updated, Profiles
Created, Profiles Updated, Photos Uploaded, Flags Raised
Automatically, Flags Raised Manually, Flags Raised, Flags
Cleared, Academic Plans Created
Starfish Reports Overview
Profiles
Appointments
Office Hours
Group Sessions
Plans
Intake
Flags
Flag Definitions
Attendance
Lists people who have created (first
time login) or updated their profile in
the date range selected.
Appointments created, updated,
canceled with information about the
type of appointment and the people
involved.
All created office hours within date
range – includes the person who
created them, the title of the Office
Hour block.
Information on all created group
sessions within date range.
Information about both Success Plans
and Academic Plans created or
updated in the date range.
Information about Intake forms
created or updated in the date
range.
Raise, clear activity for all tracking
items raised or cleared in the date
range.
Summarizes existing Flags by
category.
Provides details for any attendance
data entered/imported into Starfish.
Date, Event, Name, ID, Integration ID, Username, Email,
Role, Photo
Event Date, Event, Schedule Owner, Schedule Block Name,
Schedule Block Type, Student Name, Student ID, Student
Integration ID, Student Username, Student Email, Type,
Appointment Type, Appointment Reason, Appointment
Location, Appointment Activities, Appointment Cancelled
By, Comment Date, Comment
Created Date, Name, Office Hour, Title, Role,
Total Appointments
Created Date, Name Session Title, Role, Max Participants,
Total Spots Filled
Event, Plan Type, Event Date, Plan, Template Name, Creator
Name, Creator Integration ID, Creator Username, Creator
Email, Status, Student Name, Student ID, Student Integration
ID, Student Username, Student Email
Event , Event Date, Editor Name, Editor Integration ID,
Editor Username, Editor Email, Student Name, Student ID,
Student Integration ID, Student Username, Student Email
Date, Event, Type, Flag, Raiser/Clearer, Student Name,
Student ID, Student Integration ID, Student Username,
Student Email
Flag Category, Flag Name, Flag Description, Trigger, Status
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Course, Course ID, Attendance
Date, Attendance Status,
Assignment Analysis report (requires LMS integration) parameters: Date Range (Term), Organization
filter, Cohort Filter
Tabs
Grading
Timelines
Updated 7.20.15
Information
For each course section, how many
assignments have grades and the time
taken to grade.
Columns
Term, Dept, Course, Section, Number of Students, Number of
Assignment Items in GB, Number of Graded Assignments,
Average Days to Grade Assignment
Starfish Reports Overview
Early Alert Summary report parameters: Date Range, Role Filter, Organization Filter, Cohort Filter
Tabs
Total
Items
Raised
Information
Total number of tracking items raised,
organized by type of tracking item and
name of item.
Total
ManuallyRaised Items
Total
SurveyRaised
Items
Total
SystemCleared
Items By
Month
Total number of tracking items raised
manually, organized by type of
tracking item and name of item.
Total number of tracking items raised
via progress survey, organized by type
of tracking item and name of item.
Total number of system-raised flags
organized by tracking item name.
% of tracking items cleared vs. active
for each month in the reporting range,
organized by tracking item type.
Columns
Item Name, Total Raised, Manually Raised, Survey Raised,
System Raised,
Also shows to the right of the data table:
• Total Unique Students With a Flag or Kudo
• Average Number of Flags Per Student
• Average Number of Kudos Per Student
Item Name, Total Raised
Item Name, Total Raised
Item Name, Total Raised
Item Name, Cleared, Active
Instructor Inactivity report (requires LMS integration) parameters: Parameters: Hours of Inactivity (e.g.,
72 hours), Organization filter
Tabs
Instructor
Inactivity
Information
List of instructors not accessing online
course sites.
Columns
First Name, Last Name, User Name, Section ID, Course Name,
Last Course Access Date, Last CMS Login Date, Course Start
Date, Course End Date, Student Count
Low Grades report (requires LMS integration) parameters: Date range (Term), Score (e.g., 70%),
Organization Filter, Cohort Filter
Tabs
Summary
Course Report
Student Report
Updated 7.20.15
Information
Number of students and courses that
have grades below defined threshold.
Number of students with low grades
per course section.
Number of low grades per course
section per student.
Columns
Low Grade Criteria, Number of students with any low grade,
Average number of low grades per course
Course ID, Num. Students with Low Class Average, Num. Low
Grade Student Assignments, Num. Students with a Grade,
Percent Students with Low Class Average
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Course ID, Num. Assignments with a
Low Grade, Points, Points Possible, Points Average
Starfish Reports Overview
Grade Report
Number of low grades per grade book
column per course.
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Course ID, Grade Book Item, Submit
Date, Points, Points Possible, Points Average,
Meetings report parameters: Date Range, Organization Filter, and Cohort Filter
Tabs
Type Definitions
Meeting Details
Meeting Trend
Analysis
Information
Shows each set of Appointment
Types/Reason combinations set up in
your system with the settings you have
confirmed for each. (Referral = true if
you set the appointment type up to
require a referral).
Information about meetings that have
occurred in the date range including
the type and time of the related
appointment. Also shows where a noshow has been registered for an
appointment (attended session).
Shows by appointment type,
appointments that have been added
to the calendar, held, or canceled for
by week, for each week in the date
range.
Columns
Appointment Type, Description, Recurring, Disclosable under
FERPA, Referral, Reason, Category, Duration
Date, Meeting Type, Appointment Start Time, Appointment End
Time, Actual Start Time, Actual End Time, Scheduled Duration,
Actual Duration, Wait Time, Provider, Provider ID, Appointment
Type, Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Schedule Block Type, Course, Reason,
Scheduled By, Attended Session, Total Attendees in Session,
Description, Activities, Comment, Verification, Referral Name,
Referred By, Referral Created Date, Referral Due Date, Referral
Complete Date
For each week in the time frame, a column for each: A=Add
Date (In Period)
S=Start Date (In Period)
C=Cancel Date (In Period)
Notes report parameters: Date range, Role Filter, Organization Filter, Cohort Filter
Tabs
Relationships
Information
Parent and child list of existing Starfish
relationships. Includes the source (e.g.
SIS) of the relationship.
Columns
Source ID, Term Name, Parent Integration Id, Last Name, First
Name, Username, Type, Section Integration ID, Section Name,
Child Integration Id, Student Last Name, Student First Name,
Student Username
Required Appointment report parameters: Term, Role, Organization Filter, Cohort Filter
Tabs
Required
Appointment
Updated 7.20.15
Information
Lists students and providers who
have no scheduled appointments
with one another. Generally
intended for Advisor roles.
Columns
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Advisor Username, Advisor Name
Starfish Reports Overview
Services reports parameters: Term, Service Filter, Organization Filter, Cohort Filter
Tabs
Services
Information
Summary of all services.
Members
Each service member and
appointments in date range
organized by week.
Appointments
All appointments scheduled
for the service in date range
with details.
Canceled
Appointments
Details on canceled
appointments with the service
in the date range.
Columns
Name, Display in Catalog, Enabled, Calendar (Whether or not there
is a Service Calendar), Kiosk (Whether or not there is a kiosk
associated with this service), Associated Courses
Member, Member ID, Member Integration ID, Service, Shared
Calendar. And for each week in the date range: Total One-on- One
Slots, Total Group Session Slots, Total One-on-One Appointments
Total Group Session Appointments
Date, Meeting Type, Appointment Start Time, Appointment End
Time, Actual Start Time, Actual End Time, Scheduled Duration, Actual
Duration, Wait Time, Provider, Provider ID, Provider Integration ID,
Appointment Type, Service, Student Name, Student ID, Student
Integration ID, Student Username, Student Email, Schedule Block
Type, Course, Course Integration ID, Reason, Scheduled By, Attended
Session, Total Attendees in Session, Description, Activities,
Comment, Verification, Referral Name, Referred By, Referral Created
Date, Referral Due Date, Referral Complete Date
Date, Cancel Date, Start Time, End Time, Scheduled By, Cancelled By,
Cancel Comment, Hours Prior to Appointment, Duration, Provider,
Provider ID, Provider Integration ID, Appointment Type, Service,
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Type, Course, Course Integration ID,
Reason, Attended Session, Total Attendees in Session, Description,
Comment Date, Comment
Success Plan report parameters: Date Range, Organization Filter, Cohort Filter
Tabs
Action Plan
Plan Items
Updated 7.20.15
Information
For each Success Plan that has
been created, this tab provides
the summary information about
the plan and student.
For each Success Plan, this tab
provides the next level of detail
for the tracking items that are
part of the Plan.
Columns
Action Plan Name, Action Plan Type, Overview, Status, Creator
Name, Created Date, Student Name, Student ID, Student
Integration ID, Student Username, Student Email, Student Phone,
Student Cellphone
Action Plan Name, Creator Name, Created Date, Tracking Item
Name, Tracking Item Status, Student Name, Student ID, Student
Integration ID, Student Username, Student Email, Student Phone,
Student Cellphone
Starfish Reports Overview
Surveys report parameters: Date Range, Organization Filter, and Cohort Filter
Tabs
Survey
Definitions
Information
Information about each survey’s
configuration and high level statistics
about each survey in the date range.
Survey
Summary
Similar to Definitions tab, but without
survey definition details. Provides
counts for key survey statistics at a
summary level.
One row for each recipient/course
combination for surveys active in the
date range. Includes whether or not
they have completed (submitted) each
survey, and statistics about each
individual course surveyed.
Completed
Surveys
Columns
Survey Name, Number Of Sections, Announcement Date,
Survey Date, 1st Reminder Date, 2nd Reminder Date, Closure
Date, Tracking Items, Surveys Announced, Surveys Sent,
Surveys Viewed, Surveys Reminders (1st), Surveys Reminders
(2nd), Surveys Completed, Survey Closure Emails, Tracking
Items Raised
Survey Name, Survey Date, Surveys Announced, Surveys Sent,
Surveys Viewed, Surveys Reminders (1st), Surveys Reminders
(2nd), Survey Closure Emails, Surveys Completed, Tracking
Items Created
Survey Respondent, Respondent Email, Survey Name, Survey
Date, Course ID, Course Name, Completed, Reminder Count,
Days to Submit, Flagged Students, Total Flags Raised
Tracking items
by Survey
Lists individual tracking items raised by
each survey, and identifies the survey
that each came from.
Survey, Instructor, Survey Date, Create Date, Student Name,
Student ID, Student Integration ID, Student Username, Student
Alternate Email, Student Institution Email, Department, Course,
Section, Tracking Item Name, Status,
Surveys
Without
Concerns
Lists surveys that have been submitted
without raising any tracking items.
Report Name (Survey name), Created Date, Raised Date,
Student Name, Student ID, Student Integration ID, Student
Username, Student Alternate Email, Student Institution Email
Tracking Items report parameters: Date range, Track Type Filter, Organization Filter, Cohort Filter
CSV format: This report be set to produce a csv version of the file. Use this option if the report you are
running may generate more than 65,000 rows. (If you run the standard report and it is larger than 65,536
rows, some data may not be included). This version excludes the graphs, tables, and analysis tabs.
When you run the report with the
CSV Format checked, the resulting
download will be a compressed .zip
file called Tracking Report.zip that
includes compressed versions of
five .csv files.
Updated 7.20.15
Starfish Reports Overview
Save the file, then double click to open the
.zip file and list its contents.
The zip file will include one folder
called reports with 5 individual csv
files in it representing data for each
of these tabs: Rule Definitions
(rule_definitions.csv), Student
Details (student_details.csv), Raise
Item Details (raise_details.csv),
Cleared Item Details
(clear_details.csv) and Full Details
(full_details.csv).
A note about working with .zip files:
When you double click the csv file name from within the zip file list it will open in Excel. Use “Save as”
to create a copy on your computer outside of the compressed .zip file. Alternatively, use Extract all to
create uncompressed copies of all five csv files on your computer. Also note that it has not yet been
necessary to do this for this report at CSU.
Tabs
Rule Definitions
Student Details
Information
Summary information on all
tracking items configured in your
Sorted by Student, tracking item
details and student contact info
for items active in the date
range.
Raise Item
Details
Sorted by raised date, tracking item
details for each flag raised in the
date range.
Tabs
Cleared Item
Details
Information
Tracking item details filtered for only
cleared items, sorted by raise date.
Includes clear statistics and
comments. Shows all items cleared
during the date range
Updated 7.20.15
Columns
Tracking Type, Category, Name, Description, Trigger, Status
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Student Phone, Student Mobile ,
Item Type, Category, Item Name, Section, Course External ID,
Raise Date, Due Date, Raiser Name, Assigned to, Survey, Clear
Date, Status
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Section, Course External ID, Item
Type, Category, Item Name, Trigger, Raise Date, Due Date,
Trigger Data, Survey, Raiser name, Raiser email, Raiser phone,
Raiser comments, Assigned to, Status
Columns
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Section, Course External ID, Item
Type, Category, Item Name, Trigger, Raise Date, Due Date,
Clear Date, Days to Clear, Survey, Clearer Name, Clearer
Comments, Assigned to, Status
Starfish Reports Overview
Full Details
Comprehensive data about each
tracking item raised, including both
flag raise and clearer comments.
Show all items active in the date
range (i.e. could include flags from
a prior term that are still open)
Student Name, Student ID, Student Integration ID, Student
Username, Student Email, Student Phone, Student Mobile,
Section, Course External ID, Item Type, Category, Item Name,
Description, Trigger, Raise Date, Due Date, Clear Date, Days to
Clear, Days Active, Triggering Data, Survey, Raiser Name, Raiser
Email, Raiser Phone, Clearer Name, Raiser Comments, Clearer
Comments, Status
Top Five: Most Concentrated Sections (by percent tracked),
Most Concentrated Departments (by number tracked), Most
Concentrated Sections (by number tracked), Most Raised
Tracking Items, Most Tracked Students (Raised During Period),
Most Cleared Tracking Items (by percent cleared), Most
Tracked Students (Active During Period), Most Cleared Tracking
Items (by number cleared), Most Active Item Raisers (Raised
During Period), Most Active Item Clearers (Cleared During
Period)
Top Five: Most Concentrated Sections
(Percent Raised), Most Raised Items, Most Concentrated
Sections (Number Raised), Most Cleared Items
Top Five Dash
Data tables providing a variety of
‘top 5’ measures.
Top Five Graphs
Graphical representations that can
be used for presentations of key
‘top 5’ measures.
Item Trend
Analysis
Week by week analysis of items
raised, cleared and percentage
outstanding.
For each week in range:
• R=Raised Item (In Period)
• C=Cleared Item (In Period)
• %=Percent Cleared (In Period)
• O=Outstanding (Cumulative)
Term Analysis
Analysis of tracking item activity by
term showing raised and cleared
data in two separate views.
For each Term/Category combination, columns are:
• Term, Category, Raised, Cleared, % Cleared
For each Term, the number of raised/cleared items by each
category, columns are:
• Term, ACADEMIC, SOCIAL, FINANCIAL, HEALTH,
EXPERIMENTAL
Item Raiser
Analysis
Department
Analysis
Updated 7.20.15
Shows the total number of flags
raised by person, and the
breakdown of flags by category.
Using Course Pattern data to
derive department, (e.g. BIO101
Depart = BIO) provides
information about the number of
students tracked, and average
clear times of the related tracking
User , Total Raised, ACADEMIC, SOCIAL, FINANCIAL, HEALTH
Department, Tracked Students, Cleared, Outstanding Items,
Average Days To Clear, Average Days Outstanding