Minutes
Meeting #8, October 11, 1978
Faculty Senate
The Faculty Senate met on Wednesday, October 11, 1978 at 3:30 p.m. in t
Room of the University 3enter with Margaret Wilson, President, presiding. S
present were: Adamcik, Alexander, Allen, Aycock, Brittin, Chamberlain, Chris
Dale, Davis, Eissinger, Elbow, George, Higdon, Hunter, Jebsen, Keho, Kellogg
L. Luchsinger, V. Luchsinger, McDonald, McGlynn, McGowan, McLaughlin, McPher
Michael, Mogan, Morris, Nelson, Newcomb, Oberhelman, Owens, Pearson, Reicher
Sanders, Sasser, Stoune, Tereshkovich, Troub, Vines, Walkup, Williams, and W
Senators absent wee: Dixon, Gilles, Mann.
Smith, Sowell, Wade,
e Senate
nators
ian, Cummins,
Lee,
on, Mehaffie,
, Rylander,
ight.
nd Wagner.
Guests included Dr Jerry D. Ramsey, Associate Vice President for Acade lc Affairs;
tudent
Marsanna Clark, Univers ...ty Daily; and Jeanie Field, External Vice President,
Association.
SUMMARY OF BUSINESS TRANSACTED
THE SENATE:
1)
heard Margaret Wilson report on a meeting between herself and representa
the Registrar's Office detailing the problems of that office.
ves of
2)
forwarded to the Adnissions and Registration Committee a recommendation
7th Freshman Conference be eliminated.
at the
3)
heard a lengthy exp:anation of the Institutional Resource Allocation pro
dure.
4)
heard a report from the ad hoc Committee on Invocations
5)
heard an interim rerort from the ad hoc Committee on the Academic Excell ce Fund.
6)
heard an iterim repert from the ad hoc Retirement Investigation Committe
7)
heard a final report from the ad hoc Committee to Review Tenure Policy.
8)
moved the appointment of an ad hoc committee to develop a policy for fi ing
temporary vacancies on the Faculty Senate.
9)
moved the acceptance of committee appointments as recommended by the Corn
on Committees.
Wilson called the meeting
I.
to order at 3:35 p.m. and recognized the guest
MINUTES OF THE SEPTEABER 13, 1978 MEETING:
Minutes
corrections:
the name Ron
Invocations,
II.
ttee
of the Septuaber 13, 1978 meeting were approved as distributed w
(1) on page 4, under excerpts from the Academic Council Minutes,
Schoen was corrected to Rod Schoen, and (2) on Page 5, item IV,
the sentenc "The motion carried" should be added at the end of
th two
number 10,
eport on
aragraph 4.
ANNOUNCEMENTS OF GE ERAL INTEREST
A. Wilson suggeste that, beginning with the November 1978 Faculty Senat meeting,
the minutes reflect those senators present, those absent, and those who re absent
because of other U versity business. There being no objection voiced t this
proposal, it will b implemented as presented.
Meeting #8, October 11,
Faculty Senate
Page 2.
B.
Report on Inv
ations Policy Statement - Dr. Margaret Wilson
"As many of you p
bably did I ran to the office to look up I, 4.7 in t e Red
Book following our
I met with Vice Pr
was to Freda Pierc
of all Regents mat
any policy for the
to the President.
other than the Red
that President Mac
Mrs. Nelson assure
policies of this n
Manual or in some
Agenda and Announc
last Senate,meeting. Upon finding that there was n
sident HardIvick and he too could not find it. My n
, Secretary of the Board of Regents, who keeps an i
ers. Mrs. Pierce readily volunteered her services t
Senate. I next talked with Sharon Nelson, Executive
We reached a conclusion that the I, 4.7 applied to s
Book. Both Vice President Hardwick and Mrs. Nelson
ey is presently looking at University and Board poli
me she would express my concern on behalf of the Se
ture should be either in the Operating Systems & Pro
ther location readily accessible to faculty." Fac
ents, October 4, 1978.
I, 4.7
t visit
exed file
look up
Secretary
me document
eported
ies.
ate that
edures
lty Senate
During the Senate
Agenda and Announc
one copy of policy
Manual in the offi
be the only copy o
eeting Wilson added that, subsequent to the printing
ments concerning the reference to prayer at football
I, 4.7 had been found in the Operating Systems & Pro
e of Dr. Marilyn Phelan, General Counsel. This appe
this policy extant aside from the Regents files.
of the
games,
edures
rs to
C. Wilson stated
thanking him for h
regret that other
on this committee,
giving them a copy
he had written two letters, one to Reverend Dudley S
s past work on the Invocations Committee and express
ommitments make it impossible for him to serve furth
and another to members of the ad hoc Committee on Eq
of the resolution and appointing a temporary chairpe
amn
s,
on.
D. A memo from Vi .e President iRobert Ewalt states that he has taken th 1 advice
of the New Student Orientation Committee and is abolishing the group.
E. Report on Meet ng with Registrar and Staff - Dr. Margaret Wilson
Mike
"ad September 28 I et for two hours with D. N. Peterson, Don Wickard, a
computer
Smith. I expresse the concerns of the Faculty Senate re inaccuracies
system in notifyin faculty of student status. From this meeting I re ived the
following informat n of which I believe you should be aware:"
(1) Vice President ardwick, as you have been notified by letter, has b n put
in charge of the C puter System as it is concerned with academics;
(2) The last day t drop a class for a summer session is one week befor final
exams. By the tim the Registrar's Office has worked the drop-add slip and the
Computer Service h keypunched the final printout it arrives at the sa time as
your grade sheets o slightly later;
(3) Students can wi hdraw from the University on the last day of class o during
finals if the Deans sign the withdrawal notice;
(4) Deans occasiona ly backdate status change forms;
(5) Mr. Wickard has only one person for coding and checking drop-adds; t is persons
job is made more di ficult by drop-add slips coming in with non-existant courses
and/or sections on hem, two slips coming in with the same effective dat on them
with one slip addin the course and the other dropping the course, drop lips for
a student not enrol ed in a course originally, etc.;
(6) We have the hig est percentage of error in recording grades in our h story
taking
at the present time the pass/fail policy (instructors not knowing who
a course p/f) is on of the biggest reasons. The computer has to interp et the
grades and mistakes are being made;
Meeting #8, October 11, 1978
Faculty Senate
Page 3.
(7) Mr. Smith tur d in to the Computer Center this fall's student stat s reports
on September 15; h received the printout on September 26 which makes i virtually
unnecessary as 12t day class rolls will reach faculty members at appro imately
the same time;
he three
(8) The Computer C nter normally has three keypunch operators. One of
is presently on le ve due to die imminent arrival of a baby. Kelly Gir s have
been hired, but du to their unfamiliarity with the programs, have made ore
than the usual num er of errors;
(9) The computer h s been tied up with payroll for some time; payroll h s priority;
(1a) Even during re istration, TTUSM has priority over TTU; hence, the s etimes
lengthy wait for n w class cards;
(Li ) The 7th Freshm n Conference held on the day prior to regular regist tion ties
campus
up the Registrar's Office (editorial comment: and all the departments o
d
college
using
the
time
to
better
advantage
for
departmental
when they could be
382
students
registered
during
the
7th
Conference;
meetings); this fal
these
(12)Mid-semester" reshman" class rolls will contain some upperclassmen
tion
transfers.
The
computer
has
not
received
the
infor
students are usual
udents
on how many hours ave been transferred in and automatically makes the
freshmen;
real problem with fall semester grades which are du December 27
(13)There will be
oliday.
at 2 p.m. On Decem er 22 at 5 p.m. all classified personnel start their
The campus post of ice is closed as of that time and, while mail will b delivered
their mail.
to the campus post •ffice, the Registrar's Office will not be able to g
e 27th
Therefore, it is s essed: DA) NOT MAIL YOUR GRADES. From the 23rd to
West Hall will be
cked; it will be open on the 27th;
(14)All three gent men asked that I assure the members of the Faculty S nate that
they know their ro s, their problems, and our problems and are concern
with
faculty input. Th
ssured
stress the need for continued communication. They
me that a communiq
will be sent to deans and department chairpersons
vising
them that drop-add lips should be sent to appropriate faculty members a quickly
as possible, especi lly those which are section changes for the same cou se. They
also assured me tha they will confer with teachers of large classes and find out
their special probl MS.
ii
Item E. was discuss
number 10, under item E.
sponsible for academic c
ment of priorities for c
d at length by the Senators. Wilson was directed to call
to the attention of Dr. Charles Hardwick whose offic is remputer operations, and to request clarification of t e assignmputer use.
Number 11 under ite E. was also discussed. Kellogg moved that the Sena
the elimination of the 7 h Freshman Conference.
recommend
ecommendation
Vines offered an am ndment to the Kellogg,- motion, referring the Senate
for the abolishment of t e 7th Freshman Conference to the Admissions and Regi tration
Committee for action.
Vines' amendment ca red.
Kellogg's motion caned as amended.
F. Excerpts from A ademic Council Meeting Minutes (Minutes on file in
Senate Office for a yone to peruse.)
September 26, 1978
Faculty
1. "There was discu sion of priority assessment of programs throughout t University.
Meeting #8, October 11,
Faculty Senate
Page 4.
1978
1
"There has been a p oblem in obtaining data on which to develop criteria for the
assessment. Proje ted plans a e to provide fall 1977 and fall 1978 dat for use
by departments in eviewing their program.
There was discussi n of need fclr faculty input into the process in maki g qualitative
assessments of pro rams accord ng to criteria. Deans were asked to inv lye chairpersons and facult In the col ege reviews in providing a quartile cate orization
of departments.
It was indicated t at the Academic Affairs Office would provide guideli es to
indicate steps in he process.' -- Item 7, Minutes of the Academic Coun il Meeting
of September 12, 1 78.
Jerry Ramsey, Asso
on the Institution
September 12 Acad
the resource alloc
dinating Board for
be used in the eve
that faculty input
chairpeople. The
the first of which
middle two quartil
to be desi nated f
imposed. amsey's
of dissati faction
establishi g the
III.
t length
iate Vice President for Academic Affairs, commented
1 Resource 41location process noted under item 7 of
that
ic Council Meeting and quoted above. Ramsey indicat
tion was being made in response to requirements from the Coorimplementat'bn of new programs. He discussed the cri ria to
uation of ac demic programs at Texas Tech University
nd stated
ould be mad at the Department level through the de
rtmental
dministratiop envisions a division of programs into
artiles,
ould include programs earmarked for increased fund g, the
s to receive continued funding at current levels, an
the fourth
reduced fuilding in the event that budgetary limita
ons are
emarks elicg.ted considerable comment, including sev
al indications
ith the pro6edure by which data were selected for u
in
nkings of programs.
REPORT FRI AD HO COMMITTEE ON INVOCATIONS - Dr. Robert Davidow
This commit
games at four sc
The practice at
invocations are
tionality is sti
or "policy" bein
ned information on the practice of invocations at fo
niversities'of Arkansas, Texas A & M, Houston, and T
and Texas k& M is to give an invocation before the
Houston or et Texas - Austin games. The question of
ith the issUe of whether invocations are a matter of
al factor.
Wilson expr
School of Law, e
reciation to Davidow, David Cummins, and Bruce Krame
om chaired ad hoc Senate committees this year.
of the
IV.
INTERIM REP
AD HOC COMMITTEE ON ACADEMIC EXCELLENCE FUND - Dr. D
id Cummins
The committ
until evaluation
is studying such
31/2 years since t
analyzed, the co
ble to make recommendations on the Academic Excellen
of solicitation efforts and the response to them. T
tions and the responses to them by potential donors
as established. When this study is complete and the
ill make appropriate recommendations to the Senate.
Fund
committee
er the
ata
V.
INTERIM REPO
Wilson call d atten
Committee which as endl
security coverag of tea
system. It was oted th
tball
xas-Austin.
ames. No
constitu"practice"
HOC RETIR ENT INVESTIGATION COMMITTEE
ion to Dr. Bruce Kramer's report from the Retirement
sed with the agenda. There was a brief discussion o
hers and pending legislation which affects the socia
t TTU faculty may not be affected by the proposed le
nvestigation
social
security
slation
Meeting #8, October 11, 1978
Faculty Senate
Page 5.
which appears to apply only where social security coverage for teachers has been
terminated.
VI. REPORT FROM COMMITTEE TO REVIEW TENURE
Wilson reported thlt the ad hoc Committee to Review Tenure Policy has c:ncluded
its work. The final drift of the Ttnure Policy is being prepared for the committee
to proof read and ref in before the final policy is sent to President Mackey for
action.
VII. REPORT FROM REGIS7RAR'S OFFICE
The Registrar's Of ice has offered to remain open on Saturday, December 23rd in
order that faculty members may submit their grades before Christmas break if enough
faculty members want th:_s service. After discussion it was decided that an cttside
grade depository might i.e the answer to the problem but that if it could not be
arranged, then the Senate would ask that the Registrar's Office remain open an
December 23rd. Wilson was instructed to convey this message to the Registrar's Office.
VIII. CONSTITUTIONAL AXENDMENTS
A need has arisen to decide what is to be done when a Senator is temporarily unable
to represent his college or school on the Faculty Senate.
There is also a need to update the Constitution since the original docitlint
referred to the chairpersons of the Men's Athletic Council and the Women's Atlletic
Council, which are now combined into a single unit.
Discussion arose over whether or not a constitutional amendment is actually needed
to provide a means by which Senate positions can be filled temporarily. It is suggested
that this matter could be taken care of by amending the bylaws or by some othar procedure
the senators themselves might agreeH upon. Hunter moved the following procedire: If
a Senator is absent for two or more senate meetings in succession he should dasignate,
in writing to the Faculty Senate PreSident, someone who will attend in his plAce.
Vines moved that tha Senate recess for 5 minutes to discuss the matter. The motion
failed.
Newcomb moved that :he agenda be altered to reflect Hunter's motion. Ne--ecomb's
motion carried.
Newcomb, Wright, Relchert and Cummins spoke against Hunter's motion. Vi .es spoke
in favor of the procedura.
Hunter's motion fai_ed.
Adamick moved that a committee be appointed to work on a procedure by wh ch temporary
Senate vacancies can be !Med. The committee would report at the next Facul y Senate
meeting following appointment of its members. The motion carried.
Meeting #8, October 11, 978
Faculty Senate
Page 6.
IX. REPORT FROM THE CO
Brittin reported t
termination dates for in
Margarette Harden, 1980;
on Equus were: James R.
Physics. Nominated to s
Contracts were: Ruth Wr
Jacquelin Collins, Histo
Economics. These nomina
Senate approve the Commi
to replace Sujit K. Roy
_motion carried.
ITTEE ON CO ITTEES - Dr. Helen Brittin
at the Committee on Committees unanimously approved
bers of the Election Committee: Walter Calvert, 197
Alexis Tan, 1981. Nominated to the Senate ad hoc Co
Eissinger, School of Law; James D. Howze, Art; Henry
ry e on the $enate ad hoc Committee on Faculty Emplo
ght; PolitiCal Science; Rodric Schoen, School of Law
y; Bill Cait, Business Administration; and Ruth Volz
ions were approved by Senate vote. Brittin moved th
tee on Committees' nominee, Bill E. Dahl of Range &
f Agricultural Economics on the Grievance Committee.
he following
it tee
C. Thomas,
ent
ii
Home
t the
ildlife,
The
The meeting adj our ed at 5:45 p.m.
Respectfully submitted,
Gary. Elbow, Secretary
Fac ty Senate
igf
Brittin reported, t
showed that new faculty a
for 1978-79 were from tho
of the faculty appointed
Committee.
at at the raquest of the Senate, a study was made wh ch
pointments 110 University Standing Councils and Commi tees
e persons nOminated by the Senate, with the exceptio
o the Graduate Council and Radiation and Laser Safet