TechBuy Information

TechBuy Information
TechBuy is the electronic marketplace used within the University to efficiently process
all purchasing transactions. TechBuy has the capability to accept all transactions that
are directed to external suppliers.
The purchasing process begins with the entry of a requisition into TechBuy at the
department level. After an initial budget check, the TechBuy workflow carries the
requisition to designated individuals for departmental approval (FOAPAL approval).
Following approval, the workflow will go to any required internal University approval
and finally to the Purchasing Department.
After Purchasing’s approval, the
transaction then becomes a PO.
At the PO stage, the transaction encumbers funds unless paid on a ghost card
(Pcard). And finally, the PO is distributed to the vendor via cXML, fax or email.
For the FOAPAL approval step, the financial manager of each organization code can
designate users and approvers for each organization code under their authority. To do
this, the Financial Manager designates roles in the Team App. These roles are carried
over into the Banner and TechBuy systems.
Shopper – can enter a transaction on the organizations roles granted
Requestor – can enter a transaction on the organizations roles grated and on the
same org codes can approve up to $5000.
Approver - can enter a transaction on the organizations roles grated and on the
same org codes can approve a transaction of any amount.
The financial manager remains responsible for the correct exercise of delegated
purchasing authority and must ensure that personnel are properly trained and
supervised; that all rules and procedures are followed. The primary guideline for
Purchasing shall be OP 72.01.
Training Resources and Additional Information
Advance Topics Presentation
Profile Instructions
Banner Account Code Descriptions
Punchout and Hosted Catalogs
Beginners Training Classes
Receiving Instructions
E-Invoicing-New FOAP Splitting guidelines
Reporting, Queries, Favorites, and other
Advanced Topics
Researcher Training Presentation
How to Guides
Team Application Instructions
How to search for your requisitions
TechBuy Supported Browsers and Operating
Punch-out Vendor Summary (details capabilities
for each punchout vendor)
TechBuy Forms
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Cancelling an Order
To cancel a purchase order, email TechBuy Support immediately. A purchase order,
once issued to the supplier, is a binding contract; therefore, the supplier is not obligated
to accept any cancellations.
If the order cannot be cancelled, the ordering department is responsible for paying for
the goods or services ordered. If cancellation is permitted by the vendor, a letter
cancelling the original order will be processed by Purchasing.
TechBuy Contact Information
Phone: 806-742-3844
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Rev. 07/31/14