Pay r o l l S e rv i c e s
TTUS/TTU/TTUHSC
July / August 2015
VACATION LEAVE ROLL
Volume 2, Issue IIII
In this issue:
The end of the 2014-2015 fiscal year is coming to a close August 31, 2015.
This means it is time for the annual vacation leave roll process after the
August monthly and August 16 - 31 semi-monthly on-cycle payrolls. If
employees have questions regarding maximum vacation hours allowed to
carry over, please refer to OP 70.45 Vacation Leave http://www.depts.ttu.edu/
opmanual/OP70.45.pdf for Texas Tech University and HSC OP 70.01 Leave
of Absence http://www.ttuhsc.edu/hsc/op/op70/op7001.pdf for Texas Tech
University Health Sciences Center. Check your leave balances by accessing
the Raiderlink portal at http://portal.texastech.edu or Webraider portal at
Vacation Leave
Roll
1
Faculty 12 Month
Deferred Salary
2
Spread Pay
Forms—TTU Only
HR121– Current
and Future
3
Appointment
Report
Holiday Schedule
Payroll Calendar
4
http://webraider.ttuhsc.edu by clicking on the TTU/HSC Employee tab, then
click “My Leave Balances”. Please meet with your supervisor to plan any
vacation time off to reduce your balance accordingly.
Contact Information
webmaster.payroll@ttu.edu
Doak Hall: 806-742-3211
HSC Office: 806-743-2998
FACULTY 12 MONTH DEFERRED (SALARY SPREAD)
PAY FORMS TTU ONLY
These forms are due to Payroll Services
no later than September 15, 2015 to be
effective for the new 2015-2016 Fiscal
Year. For the upcoming fiscal year, all
faculty (both current and new), need to
complete a new Faculty 12 Month
Deferred Pay Form. All Deferred Pay
forms received after the September 2015 monthly payroll has processed will be effective
September 1, 2016. All faculty members will receive an email from Payroll Services in July
to verify their 9 or 12 month payment election. Once you receive this email, please verify
your election. If your election is inaccurate, please contact Payroll Services immediately to
make sure your appointment is correct as a 9/9 position or a 9/12 position. Both will have a
link to the Faculty 12 Month Deferred Pay Form that must be completed, signed, scanned,
and emailed back to Payroll Services if you elect a salary spread. Questions should be
directed to the payroll webmaster at webmaster.payroll@ttu.edu. The Faculty 12 Month
Deferred Pay form can be found on our website www.payroll.ttu.edu under Forms and
Procedures. A direct link to the form is: http://www.depts.ttu.edu/payroll/forms/documents/
SalarySpread.pdf
HR121 – CURRENT AND FUTURES APPOINTMENT REPORT
Departments are encouraged to run HR121 – Current and Futures Appointment Report each
month and after each ePAF is applied to verify the appointments of employees are correct. This
report has been updated with new features that should assist departments to ensure appointments
are accurate. One of the new features is a list of employee’s positions by FTE first, and the
combined total of the annual salary. Appointments with zero FTE are separated, and the
Additional Compensation is totaled separately. In the Job Information section, the status of
positions is written. For example, prior to the enhancements an active appointment would display
the letter “A”, now it has the word “Active”. Another new feature is the Earnings Information
section that lists the employee’s active earn codes with an effective date and possible end date.
This section will assist departments that assign an employee to a special earn code, like ADC that
pays each month. These earn codes will pay each month until there is an end date. By verifying
this report, departments can view if the earn code is active, if the special rate is correct, and if
necessary, an end date to stop the payment, thus avoiding an overpayment. Additionally, the
report will display the employee’s current and future position appointments if you have access to
the employee’s position organization.
This means if you hire an employee in
your organization with one of your
positions, but the employee’s home
organization is with another department,
you will be able to view the employees
appointment for your organization’s
position.
Holiday Schedule 2015
July 3, 2015 is the only scheduled holiday for Texas Tech University Health Sciences Center
employees in the month of July. For benefits eligible employees, please report the correct HOL
hours on your Web Time Entry Timesheet. Refer TTUHSC OP 70.06, Employee Working Hours
and Holidays, for more information regarding state agency holidays. Texas Tech University does
not have a scheduled holiday.
Payroll Calendar For July & August
Payroll ID and Number
Payroll Dates
Pay Period Total Hours
PAYDAY
SM 14
July 1st-15th
88 Hours
July 24, 2015
SM 15
July 16th-31st
96 Hours
August 10, 2015
MN 8
July 1st-31st
SM 16
August 1st-15th
80 Hours
August 25, 2015
SM 17
August 16th-31st
88 Hours
September 10, 2015
MN 9
August 1st-31st
August 3, 2015
September 1, 2015
All cutoff dates and deadlines can be found on the Department End User Calendars.