FORMAT CHECKLIST TABLE: PROVOST
PDF, ONE FLASHDRIVE
W/PROVOST and CVPA
(MASTER FORM)
1. Title Page (Section Title Page)
2. Table of Contents (SectionTitlePage)
3. Declaration of OP Version (OP32.01, Attachment B, pg. 3)
4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3)
5. Ballot Statement Witnessed (Unit form)
6. ONE, DEAN'S LETTER (Section Title Page)
7. Blank page for dean's letter
21. Candidate Statement
22. 5th‐Year Summary of Peer Evaluation of Teaching
(if applicable)
23. Student Ratings, Qualitative and Quantitative
together, 1 pg. PER YEAR under consideration
24. SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP
(Section Title Page)
25. Candidate Statement and Research
10. Blank page for chair or director's letter
26.EIGHT, PROFESSIONAL SERVICE (Section Title
Page)
27. Candidate Statement on Professional
Service Outreach
11. Fifth‐year review / guidance committee report (if
applicable)
28. NINE, ANNUAL FACULTY REPORTS (Section Title
Page)
12. THREE, CURRICULUM VITAE (Section Title Page)
29. In chronological order: Annual Faculty Reports
with Administrator Evaluations; Peer
Evaluations/Guidance Committee Reports;
Midterm Review Materials
30. TEN, APPENDIX: BALLOT COMMENTS (Section
Title Page)
31. Typed, unsigned Ballot Comments, or statement
indicating that No Comments Were Provided
8. Candidate Statement of Access to contents (Unit form)
9. TWO, UNIT RECOMMENDATION (Section Title Page)
13. C.V. with ratings for research and creative scholarship
14. FOUR, EXTERNAL LETTERS (Section Title Page)
15. Biosketches of writers, all to fit on one to two pages
(Unit administrator)
16. External letters of evaluation, re‐numbered to fit
section (e.g. 4‐3, 4‐4. etc.)
17. FIVE, BASIC INFORMATION (Section Title Page)
18. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6)
19. Items 3a‐3i (OP32.01, Attachment B, pg. 6‐7)
20. SIX, TEACHING EFFECTIVENESS (Section Title Page)
FORMAT CHECKLIST TABLE: CVPA
PDF, ONE THUMBDRIVE, ONE PRINT COPY,
ORIGINAL LETTERS & SIGNATORY MATERIAL IN
FOLDER
1‐31. Copy of Master Form, Parts 1‐31
32. ELEVEN, APPENDIX: UNIT GUIDELINES AND
PROCEDURES (Section Title Page)
33. Copies of relevant unit and area guidelines for
tenure and promotion
FORMAT CHECKLIST TABLE: UNIT
ELECTRONIC OR PRINT, AS STIPULATED BY UNIT
PROCEDURES
1‐31. Copy of Master Form, Parts 1‐31
32‐33. Copy of CVPA Materials, Parts 32‐33
(ballot comment section is blank)
34. TWELVE, APPENDIX:_specify_(Section Title Page)
35. Materials required for unit consideration
Basic Principles
1. Number pages consecutively within sections.
2. Print dossier in reasonably‐sized font, generally 11 or 12 point; 10 point is appropriate for limited passages.
3. Scan at no less than 150 dpi resolution; scan at 100% page‐for‐page replication.
4. Count pages: dossier does not exceed 20 pages, with exception of (a) candidate's curriculum vitae, (b) letters
provided by references, and (c) annual report, and (d) appendices.
5. BIOSKETCHES of references are limited to approximately ONE PAGE total.
6. Students’ ratings (both types combined) are limited to One PAGE / YEAR of service over duration [OR, as suggested by
Provost in June 2015, One Page / Qualitative Summaries and One PAGE / representative student comments].