ePAF Calculator Instructions
Contents
ePAF Calculator Replaces 3 Current Job Aids .................................................................. 2
Using the Hours per Day and Hours per Pay Job Aids...................................................... 3
The Purpose(s) of the Multipurpose Exempt Salary Job Aid ............................................ 4
Using the Multipurpose Exempt Salary Job Aid .............................................................. 4
1. Converting Exempt Pay to Annual Salary.............................................................. 4
2. Determining Work Study ePAFs ............................................................................ 4
Results for Exempt Pay.................................................................................................. 5
1. Displayed in the Application Panel ....................................................................... 5
2. Exported to Excel to Save or Print ........................................................................ 5
Results for Work Study.................................................................................................. 6
1. Displayed in 3 Application Panels ......................................................................... 6
2. Exported to Excel to Save or Print ........................................................................ 7
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ePAF Calculator Replaces 3 Current Job Aids
The ePAF Calculator is an
application that combines three
previous tools, as highlighted on the
screenshot. The three tools are
available on the drop-down list of
the ePAF Calculator, and will be
removed from the HR Job Aids
webpage September 1, 2014.
The Multi-Purpose Exempt
Employee Calculator contains all the
features of the Exempt Salary
Calculator, plus additional abilities.
Therefore, the Exempt Salary
Calculator is not a separate job aid
in the ePAF Calculator.
Below is the current list of job aids available in the ePAF Calculator:
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Using the Hours per Day and Hours per Pay Job Aids
Two job aids are available, one for Exempt ePAFs and the other for Nonexempt ePAFs. Each job aid
operates the same: Enter the FTE and click Calculate to view the Hours per Day and Hours per Pay.
Both job aids ensure the Hours per Day is not less than 1.
The Exempt job aid is based
on 173.33 hours in a pay
period.
The Nonexempt job aid is
based on 86.67 hours in a
pay period.
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The Purpose(s) of the Multipurpose Exempt Salary Job Aid
An academic department frequently determines Employee Pay and FTE on a semester basis, which must
be converted to an Annual Salary to be entered on the ePAF. For example, a Teaching Assistant (TA)
might be paid $4000 for .5 FTE for the 4.5 month Fall Semester (Sometimes partial pay and FTE is
assigned for a TA takes on a teaching duty mid-semester).
In addition, some or all of the Employee Pay might be paid by a Work Study award where the Financial
Aid grant will pay 75% and the department pays 25% on a Work Study W-position. When the employee
is to be paid more than the award, then the excess is paid 100% on a department T-position
appointment.
Using the Multipurpose Exempt Salary Job Aid
1. Converting Exempt Pay to Annual Salary
To use the Multipurpose Exempt Salary
job aid as an Exempt Calculator (no
Work Study), entries are made in the
first 4 fields and the final Work Study
entry is left at $0.00.
2. Determining Work Study ePAFs
To use the Multipurpose Exempt Salary
job aid as a Work Study Calculator,
entries are made in all 5 fields .
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Results for Exempt Pay
1. Displayed in the Application
Panel
The job aid provides results in the order
of entry on an ePAF: Annual Salary,
FTE, Factors, Hours per Day and Hours
per Pay.
2. Exported to Excel to Save or
Print
An Export to Excel button will appear to
Export to Excel, which can be saved or
printed:
 Before the Excel opens, a
computer question appears,
“Do you want to open or save
… ?” It works best to ‘Open’
first, and then to ‘Save.’
 Excel questions the integrity of
the files; click ‘Yes’ that you
want to open the file.
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Results for Work Study
1. Displayed in 3 Application Panels
For Work Study, the results are listed for
both the W-position ePAF and the T-position
ePAF, along with an expense summary that
separates expense for the department from
expense to Work Study. The results are
displayed on separate panels, where the
header of the next panel appears at the
bottom of the display.
The Export to Excel button is available to
save or print the result.
The T-posn results and the W-posn results
are displayed in the order of input on the
ePAF.
The Budget Costs are summarized for both
positions, with amounts for monthly and
total salary expenses.
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2. Exported to Excel to Save or Print
During the download:
 A computer question appears, “Do
you want to open or save … ?” It
works best to ‘Open’ first, and then to
‘Save.’
 Excel questions the integrity of the
download file; click ‘Yes’ that you
want to open the file.
T-position entries for the ePAF are provided
in order of entry.
W-position entries for the ePAF are provided
in order of entry.
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