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Control
Approval
Elena Jimenez
Accounting Specialist
Business Office
May 20, 2014
Requestor – Authorized person who
completes requisition(s) (i.e., Administrative
Assistant, Secretary, etc.) asking for certain goods
or services.
Follow and apply policies as stipulated in the
Purchasing & Distributional Services Handbook of
Procedures for any supplies or services needed.
Follow and apply the Business Office policies
and procedures, and submit completed
requisition(s) to the Purchasing Department.
Purchasing Department – Reviews requisition
for accuracy, ensures that it is properly
completed, reviews documentation provided,
and verifies that additional approvals required
based on type of purchase are met.
If disapproved by purchasing, requisition
is returned to initiator to make necessary
corrections.
If approved by purchasing, requisition is
forwarded to Business Office.
Business Office – Checks budget
availability.
If budget availability is non- sufficient
(NSF), requisition will be disapproved and the
cycle restarts. A budget transfer will be required
for reconsideration of approval.
If budget availability is sufficient, requisition
will be approved and is forwarded to Financial
Manager.
Financial Manager – Approves or disapproves
requisition.
Purchasing Department – Assigns purchasing
staff, who reviews documentation submitted
by requestor; and if satisfactory, items are
ordered and a purchase order (PO) number is
assigned.
To view status of requisitions, you can view
Banner Forms:
 FOAAINP – Document Approval - Name next
to approve queue
 FOIAINP – Approvals Notification – Number
of requisitions in queue
 FOIAPPH – Document Approval History
 FOIAPHT – Approval History – List of
processed requisitions
 FPIREQN – Requisition Query
 FOIDOCH – Document History

Vendor - Receives the PO#, issues items,
and issues an invoice to accounts payable
department.
Receiving Department - Receives
items and delivers to STC Departments who
will sign the STC Key Receiving Form. This
form lists the items purchased and references
the purchase order number.

Accounts Payable – Accounts Payable staff
processes invoice for payment.
Thank you !