University Libraries Committees
Revised: May 11, 2015 MAD
INDEX
Standing Committees: (Standing Committees have a continued existence, addressing issues and recurrent
needs)
Circulation Policy Committee, Marx Library
Collection Development Committee, Marx Library
Department Heads, Marx Library
Electronic Resources Management Committee, Marx Library
Instruction Committee, Marx Library
Promotion Review Committee, University Libraries
Public Relations Committee, Marx Library
Public Services Committee, Marx Library
Safety & Emergency Committee, Marx Library
Student Assistants Training and Orientation Committee, Marx Library
Tenure Review Committee, University Libraries
Bibliographic Assessment Committee, Marx Library
Technology Committee, University Libraries
University Libraries Faculty
University Libraries Planning Committee
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3
4
5
6
7
8
9
10
11
12
13
14
15
16
AD HOC Committees (Ad hoc committees are established to accomplish a particular purpose and cease to
exist once that purpose bas been served)
Allocations Review Group, Marx Library
Search Committees for Faculty Appointment
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18
University Level Library Standing Committees: (Appointment by VP Academic Affairs or President;
Standing committees have a continued existence, addressing issues and recurrent needs)
University Library Committee
University Library Committee Members
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19
20
University Libraries Committees
Revised: May 11, 2015 MAD
Circulation Policy Committee
Marx Library
Type:
Standing committee.
Advisory to the Dean of University Libraries.
Role:
To review and recommend changes in circulation policies for the Libraries.
Assess circulation procedures and services. Discuss relevant issues that come
up. Coordinate changes to processes and procedures, etc. Agenda items may
be brought to this forum by the Dean, Director of the Biomedical Library,
Assistant Dean of ML or other members of the committee.
Members:
Head of Access Services (ML) (Chair)
Circulation Staff Supervisor
Head of Cataloging (ML)
Head of Government Documents and Serials
MCOB Librarian
Meetings:
The Chair of the Committee, the Head of Access Services (ML), convenes at
least one meeting per year, in the fall and otherwise as needed.
Term:
Ongoing
2
University Libraries Committees
Revised: May 11, 2015 MAD
Collection Development Committee
Marx Library
Type:
Standing committee.
Advisory to the Head of Collection Development and the Dean of University
Libraries
Role:
To discuss overarching matters relative to collection development and
assessment, acquisitions, materials budgeting, and training of bibliographers.
Members:
All selectors / bibliographers of the Marx library.
Meetings:
The Head of Collection Development convenes the committee once each long
semester, or as needed.
Term:
Ongoing:
3
University Libraries Committees
Revised: May 11, 2015 MAD
Department Heads
Marx Library
Type:
Standing committee.
Advisory, membership consists of all department Heads, the Assistant Dean
and others as appropriate or needed.
Role:
To consider policies, problems or matters of common interest or importance,
including planning, budgeting, human resources, strategic planning,
bibliographic control, Banner, professional development, automation,
assessment, and other major matters that effect all, or more than one
department of the Marx Library.
Members:
Dean of the University Libraries
Assistant Dean of University Libraries Systems
Head, Access Services
Head, Cataloging
Head, Collection Development
Head, Government Documents
Head, Reference and Instruction
In addition, when matters involve the MCOB Library services, the MCOB
Librarian will be asked to attend. Others may be asked to attend as guests
when it is appropriate to do so.
Meetings:
The Assistant Dean convenes the meetings every two weeks and as needed.
Term:
Ongoing
4
University Libraries Committees
Revised: May 11, 2015 MAD
Electronic Resources Management Committee
Marx Library
Type:
Standing committee.
Advisory. Permanent members: Head, Collection Development (Chair) and
Electronic Resources Librarian. Other membership determined by the Dean of
the University.
Role:
To discuss all matters relative to the acquisition, license, assessment and
management of all electronic resources including databases, serials, and other
digital resources.
Members:
Head, Collection Development, Chair
Assistant Dean
Head, Reference and Instruction
Cataloging/Electronic Resources Librarian
Electronic Resources Librarian
Head, Government Documents
Head, Cataloging
Meetings:
The Chair of the committee convenes the meetings once each long semester or
as needed.
Term:
Ongoing
5
University Libraries Committees
Revised: May 11, 2015 MAD
Instruction Committee
Marx Library
Type:
Standing committee.
Advisory to the Head of Reference & Instruction
Role:
To discuss all matters related to instruction in the Marx Library, including
assessment and development of new programs and USA’s general education,
information literacy and other requirements. To make recommendations on
instruction policy and practices to the Head of Reference & Instruction.
Members:
Instruction Coordinator, Chair
Assessment Coordinator
Head, Access Services
Instruction Librarian
Meetings:
The Chair of the committee convenes the meetings every two weeks or as
needed.
Term:
Ongoing
6
University Libraries Committees
Revised: May 11, 2015 MAD
Promotion Review Committee
University Libraries
Type:
Standing committee
Advisory to the Dean of University Libraries.
Role:
To review and recommend candidates who have applied for promotion.
Members:
Comprised of all tenured Senior Librarians for consideration of promotions to
the Senior level and all tenured Associate and Senior Librarians for
consideration of promotions to the Associate level (Libraries Faculty Procedural
Manual 3.1 )
Meetings:
The Dean of University Libraries convenes the first meeting; subsequent
meetings are convened by the elected Chair.
Term:
Ongoing
7
University Libraries Committees
Revised: May 11, 2015 MAD
Public Relations Committee
Marx Libraries
Type:
Standing committee.
Advisory. Permanent member: Head Access Services (Chair) and Admin
Secretary V. Membership determined by the Dean.
Role:
To assess all University Libraries' publications, signage, marketing, public
correspondence, and activities or programs that provide faculty, students, staff
and the Mobile community with information promoting the services and
resources of the University Libraries. The committee also makes
recommendations concerning how to enhance the visual image of the University
Libraries.
Members:
Angela Rand, Chair
Jason Ezell
Robin Hayes
Paula Webb
Anita Lovelady
Kristie George
Meetings:
The Chair convenes the meetings, at least twice a year or as needed.
Term:
Ongoing
8
University Libraries Committees
Revised: May 11, 2015 MAD
Public Services Committee
Marx Library
Type:
Standing committee.
Advisory to Dean of University Libraries
Role:
To coordinate public service activities for the Marx Library. This includes
proposing changes to library hours, meeting room scheduling, issues that
impact public services, all service desks/areas, etc.
A recommendation proposing library hours for Fall, Spring, Summer Semester
hours as well as interim, Maymester, or other times should be provided to the
Dean 45 days or more in advance so that they may be posted in a timely
fashion.
Members:
Head, Access Services (Chair)
Head, Reference and Instruction
Head, Government Documents
Assistant Dean
ILL Supervisor
Circulation Supervisor
Meetings:
The Chair convenes the meetings once each quarter or as needed.
Term:
Ongoing
9
University Libraries Committees
Revised: May 11, 2015 MAD
Safety and Emergency Committee
Marx Library
Type:
Standing committee.
Advisory to Dean of University Libraries
Role:
To establish and update written safety and emergency procedures for the Marx
Library. To plan and recommend employee training in safety and emergency
procedures.
Members:
Members are appointed by the Dean of University Libraries. Representatives
are from all library departments, both public and technical.
When a committee member leaves Library service, or is transferred to another
department, a new member will be appointed from the same department
(usually the department head makes a recommendation to the Dean of
University Libraries).
Members:
Jason Ezell, Chair (Librarian representative)
Debbie Cobb (Reference representative)
Anita Lovelady (Circulation representative)
Barbara Jackson (Documents/Serials representative)
Gary Pugh (Systems representative)
Ashley Pate (CAT/CD/ACQ representative)
Robin Hayes (Administration representative)
Meeting:
The Chair convenes the meetings once each semester or as needed.
Term:
Ongoing
10
University Libraries Committees
Revised: May 11, 2015 MAD
Student Assistants Training and Orientation Committee
Marx Library
Type:
Standing committee
Orientation
Role:
To maintain the Marx Library's general/basic orientation program for student
workers. To train student workers in how the library operates and how to use
the available resources.
Members:
Members are appointed by the Dean of University Libraries.
Members:
Vangie Farrington, Chair (Circulation)
Mike Itaya (ILL/Ref)
Joyce Robinson (Cataloging)
Robin Hayes (Library Admin)
Vicki Tate (Gov Docs & Serials)
Mary Duffy (Systems)
Meetings:
The Chair convenes the meetings once each long semester, or as needed.
Term:
Ongoing
11
University Libraries Committees
Revised: May 11, 2015 MAD
Tenure Review Committee
University Libraries
Type:
Standing committee.
Advisory to the Dean of University Libraries.
Role:
To review and recommend candidates who have applied for tenure.
Members:
Consists of all tenured members of the Libraries faculty, whatever their rank,
excluding members of the Library Administration. (Libraries Faculty Procedural
Manual #4.1)
Meetings:
The Dean of University Libraries convenes the first meeting; subsequent
meetings are convened by the elected Chair.
Term:
Ongoing
12
University Libraries Committees
Revised: May 11, 2015 MAD
Bibliographic Assessment Committee
Marx Library
Type:
Standing.
Advisory to the Dean of University Libraries.
Role:
To assess the areas of acquisitions, cataloging, end processing, serials
management and bindery in terms of the processes they use, how they staffed
and structured, systems, etc., and make any recommendations that might
improve processes, staffing, productivity, reporting, and the implementation of
best practices and other standards.
Coordinate and prepare for routine updates and new versions of Voyager.
Coordinate database maintenance
Coordinate training on appropriate modules/OCLC/etc as changes occur
Assess current and other potential pre-processing practices, as well as
outsourcing opportunities.
Other objectives as appropriate.
Members:
Assistant Dean
Head, Collection Development
Head Cataloging (Chair)
LTA2 Cataloging (Joyce Robinson)
Collection Development/Acquisitions Supervisor (Leigh Vandillon)
Electronic Resources Librarian (Ellen Wilson)
Cataloging /Electronic Resources Librarian (Jia He)
Meetings:
The Chair convenes the meetings twice a year and as needed.
Term:
Ongoing.
13
University Libraries Committees
Revised: May 11, 2015 MAD
Technology Committee
University Libraries
Type:
Standing committee.
Advisory to the Dean of University Libraries.
Role:
Determine technology solutions to issues, plan upgrades, integrating new
technology into library services and advance technology planning for the
University Libraries. Agenda items may be brought to this forum by the Dean,
the Assistant Dean, or the other members of the committee.
Members:
All Library faculty members appointed by the Dean.
Mary Duffy, Chair
Muriel Nero
Kathy Wheeler
Paula Webb
Beth Shepard
Andrea Wright (Biomedical Library)
Angela Rand
Jason Ezell
Gary Pugh (ex-officio member/advisor)
Meetings:
The Chair convenes all meetings, committee meets once each long semester or
as needed.
Term:
Ongoing
14
University Libraries Committees
Revised: May 11, 2015 MAD
University Libraries Faculty Committee
University Libraries
Type:
Standing committee.
Advisory to the Dean of University Libraries.
Role:
To discuss matters of faculty governance, Library-wide policies or issues, or
other matters of relevance to the University Libraries.
Members:
All University Libraries faculty members appointed by the President at the rank
of assistant librarian, associate librarian, or senior librarian. The MCOB librarian
is normally included in these meetings. Others may be invited as guests as
appropriate to the issues or matters being discussed.
Meetings:
The Dean of University Libraries convenes the meetings as needed.
Term:
Ongoing
15
University Libraries Committees
Revised: May 11, 2015 MAD
University Libraries Planning Committee
University Libraries
Type:
Standing, advisory. Joint committee, membership determined by library position
held.
Role:
To Coordinate University Libraries goals/objectives (TracDat)
Members:
Dean, University Libraries (Chair)
Assistant Dean, Libraries Systems
Head, Access Services
Head, Reference and Instruction
Head, Cataloging
Head, Collection Development
Head, Government Documents & Serials
Director, Biomedical Library
MCOB Librarian
Archivist
Meetings:
Annual meetings convened by the Dean or as needed
Term:
On-going
16
University Libraries Committees
Revised: May 11, 2015 MAD
Allocations Review Group
Marx Library Ad Hoc Committee
Type:
Ad hoc committee.
Advisory to the Dean of University Libraries.
Role:
Review, update and/or revise current method for fund allocation used in the
Marx Library. Prepare a recommendation for the Dean of University Libraries.
Members:
The Dean of University Libraries will appoint between three and five members of
the Libraries faculty. The Assistant Dean is the chair.
Head, Collection Development
Angela Rand
Mary Duffy (Chair)
Beth Shepard
Paula Webb
Kathy Wheeler
Jia He
Meetings:
The chair convenes the meetings
Term:
Until purpose is served.
17
University Libraries Committees
Revised: May 11, 2015 MAD
Search Committees for Faculty Appointment
University Libraries Ad Hoc Committee
Type:
Ad hoc committee.
Advisory to the Dean of University Libraries.
Role:
Refer to Libraries Faculty Procedural Manual 1.2 for committee guidelines.
Members:
The Dean of University Libraries will appoint between three and five members of
the Libraries faculty to constitute a search committee of which one will be
appointed chair. A majority of the committee will be from the Library in which the
vacancy occurs and if possible, from the area concerned.
Meetings:
The Dean of University Libraries convenes the first meeting; subsequent
meetings are convened by the appointed Chair.
Term:
Until purpose is served.
18
University Libraries Committees
Revised: May 11, 2015 MAD
University Libraries Committee
University Standing Committee
Type:
University Standing Committee.
Advisory to the Dean of University Libraries
Role:
To formulate policies governing the use of library materials, explore methods of
promoting library use, formulate policies relative to development of resources
for teaching and research, and recommend allocations of library funds to
departments for acquisition of book’s and library materials. Policy
recommendations are made to the senior Vice President for Academic Affairs
and approved by the President (Faculty Handbook, March 2011, Ch. 2 pg. 32)
Members:
Members are appointed by the Vice President of Academic Affairs to represent
each college or school, and the Student Government Association, including the
SGA President. The Dean of University Libraries and the Director of the
Biomedical Library serve as ex-officio members of the committee.
Meetings:
The Dean of University Libraries convenes the meetings as needed.
Term:
Annual
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