Council of Academic Advisors
Wednesday, May 28, 2014
8:30 AM, Multicultural Center
Present:   Jean   Bird   (CBT),   Jane   Coplan   (UAASC),   Susan   Dagit   (Registrar’s   Office),   Monica   Eskridge
(COEHS),   Jennifer   Grimm   (Communications),   Molly   Homer   (Honor’s   College),   Allen   Kohn
(Athletics),   Kim   McDaniel   (Study   Abroad),   Caryn   Morgan   (CAS),   Kelly   Morris   (UAASC),   Julie
O’Brien   (UAASC),   Andi   Potter   (CBT),   Chris   Ramsey   (CBT),   Jennifer   Sandrik ‐ Rubio   (Physical
Sciences),   Renee   Simpson   (UAASC),   Jocelyn   Simmons   (Military   Science),   Linda   Thomas
(UAASC),   Jennifer   Tibbitts   (BA/GBS),   Vicki   Walters   (Biology),   Tammy   Wilson   (COEHS),   Michelle
Yager   (UAASC)
Allen   Kohn   was   introduced   as   the   new   athletics   advisor   who   replaced   Claire   Smazler.
He   is   originally   from   Clifton,   IL   (small   town   15   miles   south   of   Kankakee).
He   comes   to   WIU   from   Ohio   University   in
Athens,   OH.
He   will   advise   students   in   football,   swimming,   diving,   track,   and   volleyball,   but   he   can   potentially   work   with   an   athlete   in   any   sport.
Advisors   and   the   majors   they   advise   were   introduced.
I.
SOAR   Walk   Through   –   Michelle   a.
Password   &   User   Names
Call   Michelle   if   you   need   the   printer   password;   there   are   different   user   names   for   each   area.
ST   307   and   331   (COEHS,   LEJA):   the   user   name   is   stipesreg
If   you   are   in   a   computer   lab   with   its   own   local   printer   your   user   name   is   registration.
2 nd
floor   Library   (COFAC):   username:   libraryreg2
3 rd
floor   library   (COEHS):    Libraryreg3
Molly’s   cell   phone   number   hasn’t   changed;   please   call   her   if   a   student   needs   permission   to   get   into   an   honors   class.
b.
Enrollment   Deposit
Students   can   pay   with   cash,   check,   or   money   order   at   check ‐ in
If   you   communicate   with   students   prior   to   SOAR,   remind   them   about   the   available   payment   methods.
Students   who   have   paid
their   deposit   will   have   a  ‐ $100   on   the   ADVG   screen.
The   Admission   Office   is   calling   students   to   remind   them   about   paying.
If   paying   at   registration,   Sarah   Jewell   or   Larry   Tingley   will   take   encumbrances   off   rather   than   waiting   for   checks   to   clear.
Students   can’t   use   credit   cards   this   year,   but   Sarah   is   exploring   the   possibility   for   the   future.
There   are   ATMs   in   Corbin   Hall   and   the   Union   where   families   can   get   cash.
c.
Learning   Outcomes   Survey   Alias
Sarah   is   still   working   on   this.
Michelle   will   e ‐ mail   it   when   it   is   completed.

d.
Guidebook   App
The   Guidebook   app   contains   a   schedule   of   events   for   students   and   parents   and   can   be   downloaded   to   a   smart   phone.
Sarah   Jewell   hopes   to   have   it   running   within   the   next   couple   of   days.
To   find   WIU,   put   wiuorientation   in   the   search   engine.
This   app   can   also   be   put   on   Ipads.
Michelle   will   see   if   she   can   get   an   electronic   copy   of   what   will   be   given   to   all   families.
There   will   not   be   a   big   fall   orientation   brochure   this   year;   instead,   Fall   orientation   is   going   to   be   part   of   the   Guidebook   app.
RAs   will   have   paper   copies   available   on   each   floor.
Look   at   Ohio   State   to   see   what   WIU’s   Guidebook   will   probably   look   like.
e.
Advising   Information   Table   at   Check ‐ In
Michelle   thanked   those   who   volunteered   to   help   with   the   advising   information   table   at   check ‐ in.
If   there   are   other   people   from   your   area   participating,   please   give   them   the   schedule   and   tell   them   to   go   the   Corbin   Hall   first   floor   lounge   area   (by   pool   table)   where   they   will   be   directed   where   to   go.
Theo   will   not   be   participating   at   check ‐ in   this   year,   but   he   has   provided   letters   to   give   to   students   who   have   questions.
Vicki   will   also   send   information
to   Bryan   to   give   to   students   with   questions   about   biology,   similar   to   what   Theo   is   doing.
Theo   and   Vicki   have   agreed   to   be   available   by   phone   if   needed.
It   was   hoped   to   be   able   to   have   tables   for   change   of   major,   placement   information,   and   math   and   nursing   questions   in   the   same   area   as   last   year,   but   the   Brazilian   students   are   using   that   room   for   dinner.
Instead,   tables   will   be   put   along   the   wall   in   the   pool   table   area.
Molly   and   ROTC   will   be   in   the   back   of   the   Grand   Ballroom,   during   check ‐ in.
It   is   hoped   to   be   able   to   put   the   Advising   Information   table   by   the   Corbin   Hall   student   mailboxes.
In   the   past,   orange   folders   were   given   at   program   check ‐ in.
This   year,   students   will   get   the   folders   right   before   their   major   meeting.
There   was   a   need   to   develop   a   form   for   students   to   know   their   math   placement,   foreign   language   placement,   and   if   they   have   been   recommended   to   test.
Students   who   have   not   sent   a   placement   form   will   have   a   “P”   on   the   form   indicating   they   need   to   fill   it   out.
Forms   with   a   star   in   the   middle   of   a   circle   means   there   is   a   question   about   the   major.
Every   student   will   get   a   form   at   check ‐ in.
The   form   is   strictly   informational   and   it   intended   for   student   use   only.
In   the   orange   folder,   there   will   be   an   orange   math   sheet   with   transcripts   attached.
After   registration,   put   the   orange   sheet   and   the   transcripts   in   the   student’s   advising   file.
Three   sheets   of   paper   will   also   be   in   the   file   and   are   to   be   given   to   students:   a   pink   writing   appeal   sheet,   a   tan   math   placement   form,   and   a   green   freshmen   checklist   collaborated   on   by   colleges.
Please

collect   the   orange   file   folders   and   give   back   to   UAASC   because   they   can   be   reused   next   year.
Permission   cards   will   be   stapled   to   the   math   sheets   like   last   year   so   they   can   be   flipped   over   when   registering.
There   will   be   6   lines   in   the   Grand   Ballroom   where   students   will   pick   up   their   orange   folders   after   lunch.
Advisors   in   advising   areas   need   to   look   at   where   they   might   stand   to   welcome   students   and   direct   them   into   their   areas.
UAASC   will   not   be   in   the   library   this   year,   just   COFAC   and
COEHS.
There   will   be   a   GA   in   Stipes   directing   students   to   OAS   and   COBT   rooms.
In   Morgan,   there   was   someone   on   the   sidewalk   last   year   directing   students.
COFAC   and   COEHS   need   to   have   an   advisor/GA   stationed   inside   the   library   to   direct   students   to   the   proper   location   for   their   major   meeting.
An   O ‐ Team   student   will   be   assigned   to   each   college   and   will   stay   with   their   area   for   every   SOAR.
The   Honors   College   will   not   be   used   this   year   to   sort   folders.
The   July   15 ‐ 16   reserved   SOAR   date   has   been   cancelled   and   removed   from   the   schedule   so   calendars   can   be   opened   up   on   those   dates.
On   the   evening   of   Day   1,   the   Admission   Office   will   email   the   master   student   list   with   no ‐ show   names   removed   to   the   advisors   and   UAASC.
Representatives   to   receive   the   list   are:
COFAC:   Jennifer   Grimm
Honors   College:   Molly   Homer
CAS:   Caryn   Morgan
COEHS:   Missy   Phillips
COBT:   Chris   Ramsey
Jennifer   Tibbits   does   not   need   a   copy
III.
August   COAA   meeting
The   August   COAA   meeting   has   been   cancelled   and   will   be   incorporated   into   the   August   20 th
All ‐
Campus   Advising   Workshop.
CSI   training   will   be   provided   by   Sara   Lytle   at   the   workshop.
The   successful   completion   of   the   CSI   training   is   required   before   advisors   can   get   their   advisees’   CSI   information.
Please   make   sure   your   colleagues   are   aware   of   this   important   training   opportunity.
Jane   Coplan   is   taking   ideas   for   other   workshop   topics.
The   advising   workshop   will   be   in   the   MCC,   similar   to   last   year.
More   details   will   be   available   closer   to   the   date
IV.
ILACADA   Conference   Update
Five   advisors   attended   ILACADA   and   four   of   them   presented   on   the   self ‐ assessment   process   with   an   external   reviewer.
ILACADA   asked   that   WIU   advisors   return   next   year   to   give   a   follow ‐ up   report

with   recommendations,   action   plan,   etc.
This   type   of   networking   and   collegial   collaboration   are   why   WIU   needs   to   remain   active   in   ILACADA.
V.
Standing   Committee   Reports
Professional   Development   and   Networking :    No   Report
Campus   Affairs   and   Public   Relations:    No   Report
Assessment
The   advisor   survey   goes   live   on   Monday.
Please   fill   it   out   and   encourage   other   advisors   in   your   area   to   also   complete   it,   because   it   could   become   a   document   that   supports   the   Advising   Audit
Response   document.
It   is   being   mailed   to   advisors   via   the   listserve.
GA   advisors   can   fill   it   out,   too.
Next   year,   a   category   breakdown   might   be   incorporated.
Awards   and   Recognition :    No   Report
VI.
CAGAS   Report:    No   Report
VII.
News   from   the   Registrar’s   Office
The   last   of   the   spring   degrees   will   be   posted   overnight.
Diplomas   will   go   out   mid ‐ June.
VIII.
Program   Change   Announcements
Last   spring,   chemistry   changed   Chem   429   from   a   4   to   a   3   hour   class.
Students   from   old   catalogs   are   now   finding   they   are   1   hour   short   if   they   are
graduating   with   a   chemistry   minor.
Student   appeals   through   CAGAS   have   been   granted.
Students   with   a   chemistry   minor   graduating   under   an   old
catalog   will   have   this   same   problem.
Let   Jennifer   know   if   you   have   a   student   in   this   situation   and   she   will   help.
G ‐ Com   is   changing   to   a   comprehensive   program.
Andi   does   not   have   a   final   catalog   copy   yet.
There   is   no   minor   required,   but   there   is   room   to   have   one,   if
desired.
There   are   several   construction   management   classes   students   can   take   to   find   out   if   they   are   interested   in   the   major.
ET   105   and   Construction   132   (building   trades)   have   no   pre ‐ requisites.
Call
Andi   if   you   have   students   who   want   in   either   class.
Construction   230   is   a   blueprint   and   document   reading   class   which   would   be   good   for   students   interested   in   an   engineering   major.
Theatre   172,   an   acting   class,   is   not   restricted   to   theatre   majors.
Marching   band   and   concert   choir   are   also   open   to   all   students.
If   students   want   to   be   in   plays,   they   don’t   have   to   be   theatre   majors.
Auditions   are   the   first   week   of   school   and   students   who   are   interested   should   call   the   theatre   department   the   first   week   of   school   to   audition.

Military   Science   111   is   open   to   all   students   and   is   encouraged   as   a   general   leadership   class
These   classes   should   be   announced   in   your   major   meetings   since   this   will   not   be   discussed   in   the   large   group   time.
IX.
College/Area   News   –   Council   Members
Students   have   been   receiving   e ‐ mails   from   Honorsociety.org.
This   company   didn’t   obtain   a   list   from
WIU.
Molly   and   Sue   have   gotten   phone   calls   from   students   and   parents.
You   must   pay   dues   every
6   months   to   join;   you   have   to   read   through   to   see   it   is   not   affiliated   with   WIU   in   any   way   and   probably   is   not   legitimate.
X.
New   Business
Pathways   Learning/Living   Community
Currently,   66%   of   the   males   who   have   requested   the   Pathways   LLC   and   89%   of   the   females   have   declared   major.
Originally,   the   purpose   of   the   Pathways   LLC   was   for   undeclared   students.
The   number   of   declared   students   who   have   signed   up   for   that   floor   has   been   a   surprise.
This   development   has   altered   how   the   planning   committee   views   the   purpose.
We   are   taking   a   more   holistic   view   of   exploration   to   better   fit   the   type   of   student   requesting   Pathways.
Major   area   advisors   could   have   students   interested   in   this   floor,   and   it   doesn’t   necessarily   mean   they   are   going   to   switch   majors,   just   that   they   might   be   interested   in   learning   more   about   career   options   within   the   major   or   self ‐ exploration.
Signing   up   for   a   learning/living   floor   doesn’t   mean   that   a   student   will   automatically   be   assigned   to   that   floor.
Decisions   about   who   will   live   on   these   floors   will   be   finalized   in   July.
Housing   is   now   doing   direct   marketing   to   UA   students   to   increase   interest   in   the   Pathways   floor.
UAASC,   Career
Development,   and   the   Counseling   Center   are   developing   the   Pathways’   program.
The   sub ‐ committee   is   looking   at   Strength   Quest   as   an   assessment   to   see   how   students   work   with   other   people,   in   addition   to   career   exploration.
If   interested   in   finding   out   more   about   Learning   Living   Communities,   contact   either   Michelle   Oaks   or   A.J.
Lutz.
Both   have   expressed   interest   in   expanding   the   Learning   Living   Communities   on   campus.
Jane   Coplan   thought   they   were   trying   to   expand   the   nursing   floor   to   include   other   pre ‐ professional   programs.
Summer   Tutoring   flyer
Julie   is   updating   the   tutoring   icon   on   the   WIU   app   with   summer   tutoring   information.
She   is   running   into   difficulties   since   the   icon   is   only   set   up   for   group   or   drop ‐ in   formats.
This   needs   to   be   expanded   to   include   telephone   and   online   tutoring   formats.
The   website   needs   to   be   recreated   to   show   these   options.
If   you   know   of   other   summer   tutoring   in   your   departments,   please   send   Julie   that   information.
Jennifer   Tibbitts   will   send   Julie   a   link   to   the   Writing   Center   online   tutoring   information.

There   will   be   select   summer   tutoring   offered   by   two   tutors.
Flyers   have   gone   out   on   the   advising   list   serve.
If   you   know   faculty   who   are   teaching   in   any   of
the   courses   listed,   please   pass   the   information   on   to   them   so   they   can   share   with   their   students.
Tutors   will   be   available   by   phone   or   e ‐ mail.
This   is   a   pilot
program   which   may   expand   into   other   areas   in   the   future,   especially   BGS.
Julie   distributed   gen   ed   handbooks.
The   Gen   Ed   handbooks   will   be   in   the   students’   draw   bags   at
SOAR.
The   O ‐ Team   members   have   been   told   to   make   sure   students   bring   it   to   registration.
Advisor   T ‐ shirts   will   be   available   for   pick   up   next   Monday   from   Ember.
Ember   paid   for   these   so   make   checks   out   to   her.
Anyone   interested   was   invited   to   go   on   the   SOAR   tour   with   Jane   and   the   GAs.
There   being   no   further   business,   the   meeting   adjourned   at   9:45   AM.
Respectfully   submitted,
Debbie   Carithers