Transaction Detail Inquiry
The purpose of this inquiry is to provide information about each transaction that makes up a total amount budgeted, pre-encumbered,
encumbered and expensed to an account within a fiscal year. It is similar to the AC06 in FAS and it provides information similar to
the PeopleSoft Financials Transaction Detail Report. If a parent/child relationship exists for an account, this inquiry only displays
budget data with the parent account and actual data with the child account. Project/Grant data is not included. The data displayed by
this inquiry is as of the previous business day.
Procedure
1. Log on to the PeopleSoft Financials Application https://www11.bc.edu/psp/FN84PROD/?cmd=login
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
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2. From the menu, select BC ReportsàCommitment ControlàTransaction Detail Inquiry
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
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3. Select parameters using the looking glass, or type directly into each field. Select Search. At minimum, enter the Business Unit,
Department and Budget Period. Select Search.
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
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4. Then, select the chartstring which includes the account you want to view. If an account was used as a parameter, then the system
will skip this step and invoke the next screen.
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
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5. View details by account. Up to five transactions will be visible in each of the sections (Budget, Pre-encumbrance, Encumbrance,
Actuals). To view a full fiscal year’s activity, select View All; to view five lines, select View 5. This example shows account
68300 Printing^, a budget account which is a roll up for multiple expense accounts. The Available Budget is derived from the
Original Budget less the amount of expenses incurred at 68301 Print and Reproduction and 68302 Print Catalogs Bulletins Over
5K.
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
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This example shows expense details for account 68301 Print and Reproduction, which draws from the budget account 68300
Printing^.
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
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These definitions apply to the column headings in each section of the screen.
Column Heading
Source
Tran ID
Entered By
Tran Date
Summary Amount
ID
Budget Entry Type/Invoice Number
Name
Description
Boston College Budget Office
PeopleSoft Financials
October 24, 2003
Definition
The origin of the transaction.
Possible values:
AP = Accounts Payable
EPO = E-Procurement
PCD = PCard charge
PNL = Budget Transfer or Budget Journal
PPO = Purchasing
PR = Payroll
W = Travel or expense
Transaction ID, such as PCARDINIT3 or 0000011523
User ID of the person who posted the transaction
The date the transaction was entered into the system
Total dollar amount of the transaction including all lines
Requisition or Purchase Order number, NA for Budgets
Temporary/Permanent Transfer or Adjustment for Budgets,
Invoice number for Actuals
Name of payee, NA for Budgets
Journal or expense line description
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