ADVERTISING IN ISU’S RESIDENCE HALLS AND
APARTMENT COMPLEXES
Campus organizations are encouraged to promote events, membership, and activities for their groups in the
residence halls. Listed below are the preferred methods of distribution, and it is expected that groups utilize these
methods. Please note that there is never a guarantee that your information will be posted or announced. Questions
should be addressed to the Coordinator of Residence Life-Leadership at 294-6430.
House Mailboxes
Each house has a mailbox that is frequently checked by house cabinet officers. The mailboxes are located at
various hall desks, and the chart below will help you determine how many flyers to take to each desk. Please note
that most mailboxes are only deep enough for standard 8”X11” paper. Larger posters should be rolled with rubber
bands to ensure that they fit in the mailboxes. One copy of any piece of information per house is sufficient. You are
highly encouraged to plan ahead and distribute flyers at least 10 days in advance of your event.
For Residents In
Total Number of Copies Needed
& Delivery Location
TRA
Wallace and Wilson Halls
20
Distribute in open boxes outside the Wallace-Wilson Hall Desk
Maple, Willow, Larch
24
Birch, Welch, Roberts, Barton, Lyon,
Freeman
Linden
18
Distribute in open boxes near door C3117 (Small Conference Room)
on the upper level of the Maple-Willow-Larch Commons.
Distribute in open boxes in the Cornerstone Hall Desk area (in Roberts
Hall).
Stop by the Linden Hall Desk and ask staff to distribute the flyers to the
house mailboxes (they are not accessible to the public).
Stop by the Oak/Elm Hall Desk and ask staff to distribute the flyers to
the house mailboxes (they are not accessible to the public).
RCA
Oak, Elm
7
8
UDA
Friley Hall
24
Eaton Hall
7
Suite Building 2
7
Buchanan Hall
10
TOTAL
Stop by the Friley Hall Desk and ask staff to distribute the flyers to the
house mailboxes (they are not accessible to the public).
Stop at the Eaton Hall Desk and ask staff to distribute the flyers to the
house mailboxes (they are not accessible to the public).
Stop at the SB2 Hall Desk and ask staff to distribute the flyers to the
house mailboxes (they are not accessible to the public).
Stop by the Buchanan Hall Desk and ask staff to distribute the flyers to
the house mailboxes (they are not accessible to the public).
125
Public Bulletin Boards
There are one or more open public bulletin boards located in each entry or common area in each building where you
may post additional flyers. Do not post flyers on entry doors, windows, poles, glass-covered bulletin boards, etc.
Flyers distributed or posted outside of these guidelines may be removed with removal costs charged to the
responsible individual or group.
Hall Council/Presidents’ Council Meetings
Each hall has a hall council or presidents’ council that meets weekly or bi-weekly. These councils are comprised of
representatives from each house in the hall. Groups are encouraged to contact the Hall Councils and ask to speak
at their weekly meetings. This would also be a good time to distribute flyers to each of the houses. A list of Hall
Council meeting times and contact information is available at the Residence Life Office – 1203 Friley Hall.
Association/IRHA Meetings
Each Association (UDA, RCA) has meetings that hall representatives attend. The Inter-Residence Hall Association
is comprised of representatives from each hall and Association, and has a weekly meeting as well. In order to
attend these meetings, please make contact with the Vice-Presidents in order to get on the agenda. The contact
information for the IRHA Vice-President, as well as links to the Association web sites can be found at http://irha.us.
House E-mail Addresses
Each house has an e-mail address established for external groups to use to contact house representatives. The
address is the house name plus contact@iastate.edu. For instance, Forbes house is forbescontact@iastate.edu;
Spinney house is spinneycontact@iastate.edu. You can forward information to the houses requesting that they
report the information at the next house meeting. You can also use these addresses to request attendance at house
meetings (permission is required to attend these meetings). If you would like to contact all houses at once, you can
send a message to allhousecontacts@iastate.edu.
Table Tents
You may reserve space for table tents that advertise your event. To make a reservation, please stop by 1215 Friley
Hall, or call 294-3856. Please make sure to have your original approved BEFORE you make copies. Groups need
to distribute the table tents themselves, and can only reserve one day at a time. Table tent space is not available in
the Union Drive Community Center.
Advertising in Frederiksen Court
Each building in Frederiksen Court has a bulletin board in the main entrance. Please bring at least 25 copies of your
flyers to the main office in the Frederiksen Court Community Center. These flyers will be given to representatives for
posting in the various buildings. You may not post them in these areas yourself.
Advertising in University Family Housing (UFH)
Please go to the UFH main office – 133 University Village, Apt. D - to gain permission to post flyers in this area.
There are bulletin boards in 64 apartment buildings, as well as public bulletin boards in the laundry center.
Please note that the following are NOT acceptable means of promoting in the residence halls and apartment
complexes:






You are not permitted to post flyers in the house areas yourself. Each house representative will decide what
and where materials in their house are to be posted.
You are not permitted to post flyers in Frederiksen Court or UFH without gaining permission from their central
offices.
You are not permitted to go door-to-door in the residence halls, as stated in the Residence Halls Policy
Handbook. This handbook is available at www.iastate.edu/~dor.
You are not permitted to locate student staff members (CA/ARC’s) or House Cabinet officers in their rooms and
give them flyers to post/distribute.
You are not permitted to use CA/ARC mailboxes to distribute information.
You are not permitted to drop in at house meetings without permission.
Thank you for following these guidelines and recommendations!
Revised July 2004