Boston College
OFFICE FOR SPONSORED PROGRAMS
Closeout Checklist
Project Number:______________
I. Changes which need to be processed
Yes N/A

HR appointments have been changed
Purchased Orders, including those for subawards, have been closed or changed
P-card cancelled and destroyed
Users have been notified that project has ended (Center for Centers, Clean Room, etc.)
II. Expenses related to the project







All project related expenses have been posted
All unallowable late charges have been removed
Reconcile advances
All sub-recipients’ final invoices have been paid
All encumbrances have been closed or removed (PO’s, salaries, subawards)
All facilities and administrative costs and tuition remission costs have been assessed
All cost transfers and labor redistributions have been posted, including the elimination of deficits
Review all salaries and appropriate fringe to ensure they’ve been expensed correctly
Reconcile all monthly P-Card statements. All reconciled statements and receipts should
be kept in the department available for audit review. Please see the P-Card
Users Guide for retention guidelines
(http://www.bc.edu/content/bc/offices/buy/pcard/guide.html#documentation)
 The Pitney Bowes Postage Bar Code created for the project should be canceled and
destroyed
For grant transfers, provide OSP with a list of the transferred equipment.
III. Revenue related to the project
 All cost-share funding have been properly recorded
IV. For PI’s only:

 All technical reporting requirements have been met & a copy sent to OSP
 Confirm all effort is appropriate and certified and corresponding payroll charges are
correct. All certified T & E reports were sent to OSP
V. Total costs for the project = $______________________
Please confirm total expenses for the project and attach the ACR or Grant Balance Summary report
Comments:____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Please return this form completed and signed to OSP
Dept. Admin: ________________________
Signature:_________________________
Date:_____________
PI Name:___________________________
Signature:________________________
Date:____________
rev. Oct 2015