COCO AY ’04-’05
WHO DOES WHAT
PRINTING, PUBLICATIONS,
MEDIA NEEDS - Invitations, program
book, posters and rehearsal signs,
Communiqué announcements, diploma
inserts, etc
WEB SITE UPDATE - Working with
college web site designer for pop-ups,
information, etc. Includes taking
responsibility for completeness and accuracy
of Commencement Web Site.
CEREMONIAL
REQUIREMENTS - Music, Alma
MARGOT
ELADIA
JEFF
SUSAN
PETE
SUSAN
CURTIS
JEFF
SHANNON
HOLLY
ELADIA
MARGOT
Mater, National Anthem and other singers,
Clergy invitations, determination of
speakers, etc.
ORNAMENTAL EQUIPMENT Degree banners, maces for marshals,
placement of signs for the rehearsal and
ceremony, name tags, flowers, etc. Also,
placement of welcome tables staffed with
volunteers.
REHEARSAL DAY, JUNE 2,
2004 – Includes coordinating with other
committee members to RUN rehearsal. Also
includes being very familiar with the
ceremony so that you can effectively RUN
the rehearsal.
ACADEMIC ATTIRE – Compile
faculty cap & gown orders, act as liaison
between QCC and rental company, and
compile a list of faculty with their own
regalia. Includes sending out reminders
several times to faculty about ordering. Also
includes checking email frequently (ie.
Several times per week) and responding
promptly.
EVERYONE!
HOLLY
SHANNON
PHOTOGRAPHER – Act as liaison
between QCC and photography company.
Includes recommending to committee which
company. Also includes communicating with
both the company and our IT department to
coordinate the processing of name cards for
use by marshals at commencement.
SHANNON
JEFF
HOLLY
PAT
PAT
Backups
by
PETE and
SUSAN
ELAINE
PETE
CATERING/FOOD NEEDS –
Make arrangements with Metropolitan Food
for all of Commencement Day’s catering
needs: Breakfast Spread for faculty and
workers, Graduate Reception, Luncheon
MEDICAL PERSONNEL –
Includes making arrangements with Bayside
Volunteer Ambulance for their services. Also
includes requesting the attendance of and
making arrangements for the school nurse.
Also includes making arrangements for the
bottles of water that will be given out at
Commencement.
DVD SALES – includes communicating
regularly with Phillip Roncoroni at ACC to
see that they have everything they need from
us. Also includes making sure
Administration lobby is kept stocked with
flyers and order forms. Also includes
communicating regularly with the Bursar’s
Office and Student Activities to make sure
that orders are being processed properly
JEFF