OSU Student Affairs Assessment Council
Oct 22nd, 2008
Minutes
1) Attendance:
Angi Baxter, Jo Alexander-, Tina Clawson, Melissa Yamamoto, Claire Bennett, Eric
Hansen, Rick DeBellis, Rebecca Sanderson, Michele Riberio, Jodi Nelson, Beth Dyer,
Kami Hammerschmith
2) Check in on progress of plan/reports and Reviews
a. Any issues with Student Voice for reviews or inputting plans/reports
 Attachments- in Nov Student Voice will launch another version that
includes the ability to add attachments directly into your plan
 After you have done your group review, you give a compiled rubric that
has the concerns and commendations from everyone to the department
 Also send an electronic copy of that rubric and feedback to Angi to be
attached to the hard copy on file in the Student Affairs Research and
Evaluation office
 Each department can choose to put their feedback on the rubric into
student voice if they so choose
3) White paper discussion
a. What needs to be in the white paper—sections?
 It was conclusive that the introduction is a good map for the white paper
 Don’t have to be in assessment to understand the introduction
 Overall, the white paper is trying to make a case for & ask questions
about learning oriented organizations
 The diagram is confusing, chaotic and clutteredo Wording of the diagram needs to be altered to reflect more
inclusive language
o Within the diagram, one can start anywhere and eventually
examine the rest of the components- we started with assessment
and found that the process was much larger than just assessment.
We need to look at all components of the diagram to create a
learning organization, assessment is part of a much bigger
process and the larger process is more important that just
assessment
 Rebecca and Angi will work up a few different alternatives
to the learning diagram and bring to the November 26th
meeting
 Integration of learning diagram and assessment diagram
o
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Rebecca and Angi will work on an integrated diagram that
includes both the assessment & learning diagrams
The paper is a work in progress
It is much more powerful coming from the council rather than from
Rebecca
Primary audience is Student Affairs professionals, Department Heads,
accreditation councils, students learning about assessment
o The scope of the paper needs to address all of these audience
members
o Can do that in a cover letter
o The white paper needs to be framed as bigger than assessment
b. What needs to be there in terms of content or main ideas
 Topics that need to be addressed in the paper include:
o This is a learning process which can be messy at times
o Pacing your readiness due to time commitment
o This isn’t a one shot wonder, it needs constant revisiting
o What is the buy in
o Why are you doing assessment
o What the results of being part of this process is for the players
o Fun can mean different things to different people, but addressing
what is fun about being part of this process should be included
o Pooling of resources
o Creating energy & support for programs that you’re not involved in
(creates community)
 Things to keep in mind:
o Use wording that is enticing & inviting- collaboration, renewal,
stimulating
c. 3 questions for white paper
 You still have time to send your responses to Rebecca regarding the 3
questions below:
o What would you tell someone who asked, why do we have to do
assessment?
o What value do you derive from engaging in assessment?
o What have you learned through your work with assessment?
 Rebecca would like your permission to utilize parts of your responses to use
within the white paper
 These questions will be used in the white paper as an appendix and
integrated into the paper
o The appendix allows people see actual data
o Integration adds depth and meaning
4) Rubric resources
a. Please get to Rebecca prior to our Nov 5 meeting
 Please get the rubrics to Rebecca by the Nov 5th meeting
 It would be greatly appreciated if you would scan them so we have an
electronic version of the rubric
5) Next Meeting:
a. Focus of the next meeting, Nov 5th, will be to work on the researched rubrics
b. Focus of the November 26th meeting will be the white paper
NOTE Change in Location for Nov 5th Meeting
Nov 5th, 2008
9-10:30
MU 213