This is the link to the online report form for the non-teaching departments:
https://www2.qcc.cuny.edu/DeptReport/Non-Teaching/
What you see when you follow the link:
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Password:
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First page once you have logged in:
Queensborough Community College Year-End Report:
Non-Teaching Department
[Your department name will appear here when you log in. ]
Detailed Instructions for each page (this links to the Word document below, in pdf)
Instructions with screens shots of add/edit forms (these are instructions for making web entries)
Begin Working on the Report
DEPARTMENT:
ACADEMIC YEAR (AY) 2011-2012
MISSION
INSTRUCTIONS:
Your mission statement should be no more than 80 words in length.
The Accelerated Study in Associate Programs (ASAP) at Queensborough Community College is
dedicated to fostering and sustaining a student-centered community by creating a small college
environment within a large urban university. The program provides a nurturing atmosphere, through
financial, academic, career and personal support, which promotes lifelong, active learning along with a
sense of community and responsibility. With guidance from ASAP Student Managers, a Student
Management Coordinator, a Career and Employment Specialist, and a Director, ASAP students enjoy
personalized advisement, cohort-based education, job-related advice and specialized enrichment activities
which support collaborative learning, higher retention and higher graduation rates. These full-time
students are prepared to graduate within three years and are informed about transfer and/or employment
possibilities through a network of resources within ASAP and the College. The goal of the program is to
graduate at least fifty percent of each initial cohort of students within three years.
A. CORE ACTIVITIES AND PERFORMANCE
Core Activities
Key Performance Indicators
Recruitment
Meetings with Student
Managers/need-based
activities and advisement
ASAP Seminar
Cohort classes
Faculty contact and meetings
Career and Employment
advisement
Enrichment Activities
Transfer Advisement
Number of Students Enrolled
Indicators to
Be Assessed
Yes
Monthly tracking reports
No
Student Attendance
Persistence and student/faculty satisfaction
Monthly tracking reports and faculty feedback
Awareness and utilization of Career & Employment
Resources
Student feedback
Graduates who transfer to 4 year colleges
No
No
Yes
No
No
Yes
INSTRUCTIONS:
After entering each item, click SAVE. When you have entered all items, click NEXT to go to the
next page. You can also EDIT or DELETE the items.
B.
DEPARTMENT-SPONSORED ACTIVITIES, AY 2011-2012
INSTRUCTIONS:
For each activity, please indicate
1. the type and topic of activity and name of organizer/presenter if applicable
2. whether department members organized the activities or gave presentations or both
3. the date (select from the calendar drop-down; if you do not know the exact date, use
the first day of the month when it occurred)
4. the number attending the event
Activity
Type
both
both
both
both
organized
organized
organized
organized
both
organized
organized
organized
organized
organized
both
organized
both
both
organized
organized
organized
both
organized
organized
organized
organized
organized
organized
organized
both
organized
both
Topic
ASAP SUMMER INSTITUTE COHORT 5
ASAP SUMMER INSTITUTE COHORT 5
ASAP SUMMER INSTITUTE COHORT 5
ASAP PANEL: FACULTY EXPECTATIONS
ASAP WORKSHOP: FINANCIAL LITERACY FOR THE
COLLEGE STUDENT
ASAP TRIP: FINANCIAL DISTRICT
ASAP TRIP: NUYORICAN POETS CAFÉ
ASAP TRIP: HOW TO SUCCEED IN BUSINESS BROADWAY
SHOW
ASAP SOCIAL HOUR
ASAP WORKSHOP: MOCK INTERVIEW
ASAP TRIP: BOOKLYN BOTANICAL GARDEN
ASAP & BUSINESS SOCIETY MEETING
ASAP TRIP: DEADSEA SCROLLS
ASAP WORKSHOP: ENRICHMENT & ACTIVITIES FORUM
ASAP OPEN MIC HOLIDAY PARTY
ASAP TRANSFER WORKSHOP
ASAP SOCIAL HOUR: CHAT & CHEW
ASAP MOCKTAIL RECEPTION
ASAP & BUSINESS SOCIETY: UNDERSTANDING YOUR
CREDIT REPORT
ASAP CAREERS IN NOT FOR PROFIT ORGANIZATIONS
WORKSHOP
ASAP & COUNSELING CENTER: FOSTERING HEALTHY
RELATIONSHIPS
ASAP SOCIAL HOUR: CHAT & CHEW
ASAP & FINANCIAL AID WORKSHOP
ASAP TRIP: BROADWAY SHOW ONCE
ASAP TRIP: BODIES EXHIBIT
ASAP & BUSINESS SOCIETY: INVESTING FROM THE
GROUND UP
ASAP & FINANCIAL AID WORKSHOP
ASAP MARKETING YOUR BRAND WORKSHOP
ASAP & BUSINESS SOCIETY: IDENTITY THEFT
ASAP SOCIAL HOUR: CHAT & CHEW
ASAP TRANSFER WORKSHOP
THE 2012 ASAP GRADUATION RECEPTION
8/22/2011
8/23/2011
8/24/2011
9/21/2011
Number
Attending
91
88
81
12
10/19/2011
16
10/20/2011
10/21/2011
8
14
10/26/2011
25
11/9/2011
11/16/2011
11/18/2011
11/30/2011
12/2/2011
12/7/2011
12/12/2011
12/14/2011
2/16/2012
2/28/2012
14
28
18
60
22
48
92
16
27
48
2/29/2012
66
3/7/2012
21
3/14/2012
16
3/15/2012
3/21/2012
3/21/2012
3/23/2012
17
5
16
14
3/28/2012
54
4/4/2012
4/18/2012
4/25/2012
4/26/2012
5/16/2012
5/24/2012
4
20
29
19
6
57
Date
C. INDIVIDUAL ACTIVITIES/ACHIEVEMENTS OF ADMINISTRATIVE STAFF,
CALENDAR YEAR 2011
NOTE: Librarians and Counselors in faculty titles should complete the online report, FACULTY
SCHOLARLY/CREATIVE AND PROFESSIONAL DEVELOPMENT ACTIVITIES FOR THE CALENDAR YEAR.
INSTRUCTIONS:
For each administrative staff member with achievements to report:
1.
2.
3.
4.
Name
enter name
select the type of achievement from the drop-down menu
enter the citation as it would appear in a publication or formal report
select the semester from the calendar year when the achievement was completed
(achievements from the next calendar year will be recorded in next year’s annual
report)
Bobbi Brauer
Achievement Type (from dropdown)
Conference Presentation
2011 Community College Futures
Assembly
Bobbi Brauer
Citation
Semester
Finalist SubmissionASAP: The Spark that
Ignited the
Transformation
Spring 2011 semester,
Conference date:
January 29, 2011 –
February 2, 2011 Training Attended/Prof. Development
ASAP Retreat
Spring 2011
Bobbi Brauer
Service to College
Fall 2011
Bobbi Brauer
Service to College
Bobbi Brauer
Service to Dep’t, College, University
Member of QCC
Enrollment Management
Team
Chair, ASAP Enrollment
Management
Subcommittee
Chair, ASAP Expansion
Committee
Brian Williams Conference: The National Academic
Advising Association Annual
Conference. Title: Utilizing Research
and Data to Increase Student
Persistence and Retention.
Melissa Schwartz Web Site Development NASPA Annual Conference Rosanna
Fernandez Presentation of Finalist Submission at
the 2011 Community College Futures
Assembly Fall 2011
Fall 2011
Spring 2011 semester
Conference Date:
Feb. 21-22, 2011 Spring 2011 semester,
Conference date:
March 12-16, 2011
Spring 2011 semester,
Conference date:
January 29, 2011 –
February 2, 2011
Rosanna
Fernandez Counselor Conference at Queens
College for Transfer Advisement Danielle IzzoBuckner NASPA Annual Conference
Danielle IzzoBuckner Danielle IzzoBuckner Conference, workshop, training
attended; seminar facilitation training
Service to department, College,
University, community, and/or
professional society; ASAP
Leadership Team Facilitator
Other; Became certified CATW
reader/grader Performance (music, dance, theater) ;
poetry reading on campus
Conference, workshop, trainings
attended: Secrets of the Government & Non
Profit Job Search Conference, workshop, trainings
attended: Social Media Strategies Spring 2011
Spring 2011
Spring 2011
Spring 2011, May 11th
Spring, 2011, March
9th Fall 2011, September
20th Danielle IzzoBuckner Danielle IzzoBuckner Stephen Atkins Stephen Atkins Fall 2012 semester,
Conference Date:
October 14, 2011
Spring 2011 semester,
Conference date:
March 12-16, 2011 DROP DOWN MENU OF ACHIEVEMENTS
Book - authored
Book – edited
Newspaper/Magazine Article
Journal Article, other
Journal Article, peer-reviewed
Book, Chapter
Conference Presentation, other
Conference Presentation - published as proceedings
Book, introduction, preface, etc.
Lecture (Invited)
Art Exhibit Curated
Art Exhibited (juried show)
Service to department, College, University,
community, and/or professional society
Web Site Development
Other (scholarly or creative achievements
comparable to previous categories)
Direction/Choreography/Dramaturgy/Design
(dance, theater, film)
Performance (music, dance, theater)
Music Composition Published/Performed
Play Produced/Performed
Review/Commentary (including Blogging)
Awards
Patent
Materials Development
Grants awarded (title, awarding agency, amount
and period of award)
Curriculum or laboratory development, workshop
conducted
Works submitted/accepted/in press or in progress;
works reprinted/republished
Service as a reviewer/editor/consultant
Conference, workshop, training attended
Other (please explain)
D. CHANGES MADE WITHIN THE ACADEMIC YEAR 2011-2012
INSTRUCTIONS:
Choose the type of change from the drop-down menu below and fill in the other columns.
Type (from dropdown)
Description of
Change
Reason for
Change
Date/Semester
Evaluation of
Change*
Service, program or
project change
Added new
cohort
To replace
graduated
students and to
keep enrollment
numbers
Fall 2011
Excellent
Service, program or
project change
Hired ASAP
Seminar
facilitator
Facilitate ASAP
Seminar
Fall 2011-Spring
2012
Excellent
Facilities/space
Office created
for SW intern
ASAP
Expansion
Space issues
Sept. 2011
Fair
Program success
to be offered to
more students
ASAP
Expansion
Dec. 2011-present
Good
Spring 2012
Excellent
ASAP
Expansion
Spring /Summer
2012
N/A
Service, program, or
project change
Service, program, or
project change
Service, program, or
project change
Faculty
Mentoring
Program
Expanded
Recruitment
*Please note that, if change has been too recent to evaluate, you may indicate NA.
DROP-DOWN MENU
Type of change
Personnel or organizational change
Service, program, or project change
Facilities/space
Equipment
Other
Description
New personnel, retirees, resignations, organizational changes,
addition of departmental responsibilities, CCAS (13.3b),
reclassification, merit increase, etc.
Changes to the number, volume, or type of services,
programs, or projects
Renovations or development of new facilities (i.e., computer
laboratories or relocation)
Acquisition of new or disposition of old equipment
Other changes affecting the department not included above
and including interactions with other departments
E. ASSESSMENT AND EVALUATION FOR ACADEMIC YEAR JUST COMPLETED, AY
2011-2012
INSTRUCTIONS:
Please fill in the table below according to the assessment you conducted this academic year. In the
column, “recommended action plan,” please indicate the reasons for the recommended action(s)
and any recommended modifications to target outcome(s).
Key Performance
Indicator*
Target Outcome(s)
for Key Performance
Indicator**
RecruitmentNumber of
Students Enrolled
50 new Cohort 5
students
ASAP SeminarStudent
Attendance
70% attendance
Transfer
AdvisementGraduates who
transfer to 4 year
colleges
50% of grads will
transfer
Actual
Outcome(s)
Enrolled 75
Cohort 5
studentsexceeded
target
78% attendedexceeded
target
55% of grads
are
transferring
and maybe
moreexceeded
target
Recommended
Action Plan
Continue to
recruit new
cohorts-info
sessions and
outreach
Revise Seminar
presentation
methodology to
Workshops
Targeted
workshops and
advisement
Recommended
Status of Core
Activity and KPI
(see drop down)
Continuing
Modified
Continuing
*The items in this column correspond to “indicators to be assessed” in part A, column 3.
**To be more effective and meaningful, assessment efforts should focus on selected KPIs each
academic year; over time, assessments should be rotated through all the department’s KPIs.
DROP DOWN MENU
Completed
Continuing
Modified
Discontinued
Core activity has been completed
Core activity and KPI will continue as before
Core activity and KPI have been modified
Core activity and KPI have been discontinued
F. ASSESSMENT PLAN FOR NEW YEAR (AY 2011-2012)
Instructions:
Please note: Once you have completed the report through column 4 below, you must submit it to
your division head for discussion and approval.
Core Activity
(New Year)
Key
Performance
Indicator
(New Year)
Target
Outcome(s)*
Plan for
Achieving
Target
Outcome
Info sessions,
outreach &
QCC Media
platforms
Faculty
mentoring
program,
QCC early
alert, block
faculty
feedback
Targeted
Workshops
&
Advisement
Recruitment
Number of
Students
Enrolled
300 new Cohort
6 students
Faculty contact
and meetings
Monthly
tracking
reports and
faculty
feedback
40% faculty
contact or
feedback
Transfer
Advisement
Graduates who
transfer to 4
Year Colleges
50% of grads
will transfer
Divisional
Head
Approval
Assessment
Office
Review
(Date)
(Date)
*Targets indicated here will direct assessment efforts for the following year – see part A, column 3.
Once you have finished this page and click “Next,” you will be returned to the first page of the
form. When you click “Complete” the online report will no longer be accessible to you for changes.
A pdf copy of the completed report will be sent to your divisional head for distribution.