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FOREST SERVICE MANUAL
APACHE-SITGREAVES NATIONAL FORESTS
SPRINGERVILLE, AZ
FSM 6400 – PROPERTY MANAGEMENT
CHAPTER 6410 – PERSONAL PROPERTY MANAGMENT
Supplement No.: 6400-94-3
Effective Date: April 1, 1994
Duration: This supplement is effective until superseded or removed.
Approved: JOHN C. BEDELL
Forest Supervisor
Date Approved: 04/01/1994
Posting Instructions: Supplements are numbered consecutively by title and calendar year.
Post by document; remove the entire document and replace it with this supplement. Retain this
transmittal as the first page of this document. The last supplement to this Title was Supplement
6400-94-2 to FSM 6400 Zero Code.
New Document
Superseded Document(s)
(Supplement Number and
Effective Date)
6410
3 Pages
Pages
Digest:
The entire text establishes Forest procedures for controls of Government personal property.
ASNF SUPPLEMENT 6400-94-3
EFFECTIVE DATE: April 1, 1994
DURATION: This supplement is effective until superseded or removed.
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FSM 6400 – PROPERTY MANAGEMENT
CHAPTER 6410 – PERSONAL PROPERTY MANAGEMENT
CHAPTER 6410 - PERSONAL PROPERTY MANAGEMENT
6414 - CONTROLS
6414.1 - Responsibilities. Controlling personal property is a dual responsibility of the Forest
Property Management Officer and the designated Accountable Property Officer (APO). The
following procedures shall be implemented by these individuals to control personal property
items purchased by the Forest.
1. Non-expendable personal property shall be purchased only with those instruments that
allow for the tracking of accountable property (for example, AD-838 or AD-744).
2. At the time of purchase of any property item, the item shall be coded with the
appropriate budget object code (such as, 3110 through 3129, 3140, or 3141).
3. APO'S are responsible for ensuring that property numbers are assigned and affixed to
appropriate personal property as it is received through their respective units.
4. The Property Accounting Clerk will input this information into the PMIS/APROP
database in a timely manner.
6414.11 - Property Record Forms. The following procedures will apply:
1. Form AD-107, Report of Transfer or Other Disposition or Construction of Property.
The AD-107 will be used by the APO to transfer property within units on the Apache-Sitgreaves
National Forest only. Only the PMO will transfer property out of the Forest. APO's may sign
the AD-107 for receipt of property from outside of the Forest. All AD-107's must be signed by
the appropriate APO or PMO except for those items listed in 6404.2-3 and then routed to the
PMO for processing through the PAC. For transfers within a unit (only one APO involved) no
AD-107 is needed. This type of transfer is a custodial responsibility and should remain
transparent to the PMO PMIS/APROP system.
2. AD-112, Report of Unserviceable, Lost or Damaged Property. All AD-112 forms
shall be signed by the responsible APO and submitted to the PMO for action.
3. Form AD-139, Final Salary Report.
a. The original and one copy of form AD-139 initiated by the unit from which the
employee is leaving will be routed through (1) Property Management Officer, (2)
Purchasing, (3) CEO Manager, (4) B&F, and (5) Personne b. The separating or
transferring employee MUST return all Government property prior to leaving the
unit, unless, in the case of transferring personnel, arrangements are made for transfer
of those items to the next duty station.
ASNF SUPPLEMENT 6400-94-3
EFFECTIVE DATE: April 1, 1994
DURATION: This supplement is effective until superseded or removed.
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FSM 6400 – PROPERTY MANAGEMENT
CHAPTER 6410 – PERSONAL PROPERTY MANAGEMENT
6414.33 - Accountability for Property Denoting Official Authority, Negotiable Property, and
Property of a Personal Character.
Identification cards, Forest Service Keys, building keys, calling cards, Forest Service badges,
patches, etc., are issued to individuals and each individual shall be held accountable for those
items issued to them until returned to the Sensitive Property Custodian.
APO's are not restricted from assigning responsibility for items that, in their opinion, have a need
for control. Record keeping controls should reflect the specific needs of their unit and should
assist in the smooth operation of maintaining unit accountability records.