The Audiovisual Self Assessment
Program (AVSAP)
A Presentation to the American Institute for
Conservation of Historic and Artistic Works
April 24, 2008
Jennifer Hain Teper
Jimi Jones
A Little Background…
Second Time’s a Charm
Thanks to all who
wrote letters of
support!
Our Partners
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University Library and Archives
Spurlock World Heritage Museum
WILL AM/FM/TV
Krannert Center for the Performing Arts
Department of Dance
Illinois Heritage Association
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Sarah Stauderman serving as an outside expert
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The Grant Project in a Nutshell
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Year one:
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Year two:
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Year three:
– Research, research, research
– Compose preliminary text and secondary educational matter
– Layout and program preliminary version of tool
– Test on sample of local collections and tweak as needed
– Test on additional outside sites and make any final
adjustments
– Mount final tool and supplemental information to web site
– Provide state-wide workshops on using the AVSAP
– Present at national conferences and write at least one
journal article about its successes and failures
The Problem
The Problem
The Problem
The Problem
AVSAP
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Works as an assessment tool
Is also a learning experience for the user
Uses “anything is better than nothing” as its
guiding principle regarding AV preservation
Research
AVSAP Research Wiki
Research (again)
AVSAP Research Wiki
AVSAP Research Wiki
Other Assessment Tools
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Audiovisual Database (AVDB) – Columbia
Visual and Playback Inspection Ratings System
(ViPIRS) - NYU
Field Audio Collection Evaluation Tool (FACET) –
Indiana University’s Archives of Traditional Music
AVSAP is different:
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Not based in MS Access
Platform-independent
Graphic interface
Image-intensive
Provides storage, preservation, and reformatting
advice and best practices
Texas Commission on the Arts Videotape
Identification and Assessment Guide
Texas Commission on the Arts Videotape
Identification and Assessment Guide
Information Kiosks
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Popups in separate windows from assessment
Provide storage, reformatting,
cataloging/description, digitization, and general
preservation tips
Image-heavy to illustrate preservation issues
Are optional and don’t interfere with flow of
assessment
Uses links and popup windows to allow user to
move at their own pace
dPlan
dPlan and Information Popups
Three Vectors to AVSAP Assessment
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Preservation
Curatorial value
Access
Three Levels To AVSAP Assessment
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Repository
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Collection
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Item
– HVAC/Climate Control
– Location
– Staff Issues (training, access)
– Could be groupings of materials collocated under X (ex: “The John Smith
Collection”)
– Could be groupings of materials of like format (ex: all of our nitrate film; all
of our VHS tapes, etc)
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Format
Age
Obsolescence
Condition Issues
Do we have appropriate playback equipment
Archon
Archon
Archon
AVSAP Next Steps
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Hire our programmer
Formulating text for information kiosks
Design interface
Retool Archon code to serve as AVSAP structure
Beta test and tweak
Presentations to ALA, AMIA, etc
Publication
Release AVSAP in Spring 2010
Future Directions?
Other formats to consider:
• Digital AV?
• Book and Paper?
• Photographs?
Possible Grants to consider:
• State LSTA library grants for research and development
• Mellon foundation
• Another IMLS grant?
AVSAP Websites
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http://www.library.uiuc.edu/prescons/AVSAP.htm
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https://wiki.cites.uiuc.edu/wiki/display/AVSAP/AV
SAP+Home+Page
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http://www.imls.gov/
Questions and Comments Welcome!
Jennifer Hain Teper
jhain@uiuc.edu
217-244-5689
Jimi Jones
jjones7@uiuc.edu
217-244-9901
http://www.loc.gov/preserv/bachbase/bbcsound.html